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Coordinates logistics for the Academy’s Oscars season and Museum Gala, managing special projects, off-site production offices, credentials, departmental requirements, vendors, and event support from start to finish. The role requires strong organization, communication, judgment, multitasking, customer service, and deadline management in a fast-paced environment. Work may occur onsite or remotely, including nights, weekends, and short-notice assignments.

Support daily administrative and technical A/V operations for theaters and events across Academy locations. Lead event A/V, operate lighting and audio consoles, manage digital deliverables, host Zoom meetings/webinars, supervise on-call technicians, maintain Dante and audio-over-IP systems, and travel between sites for events.

Provide administrative support to the Chief Financial Officer and Chief People and Culture Officer, manage calendars, travel, expenses, invoices, and budget tracking. Serve as primary administrator for Board and committee logistics, materials, minutes, and Board Portal publication. Create reports and spreadsheets, maintain confidential records, support meetings/events, participate in audits, and handle executive communications.

Manage and execute bespoke donor engagement, cultivation, and stewardship for major donors. Maintain a portfolio of 15–30 high-capacity households, lead advancement events, coordinate tours, and partner with museum teams to deepen philanthropic relationships and secure major gifts.

Coordinate and implement exhibition design from concept through construction documents and fabrication. Produce renderings, CAD/Vectorworks drawings, models, and presentations; collaborate with curators, fabrication, AV, lighting, and construction teams; source materials and manage prototypes to ensure designs are executed to plan.