Top Executive Assistant Jobs in Los Angeles, CA

Supports the Senior Executive Assistant and executive office through event execution, vendor coordination, routine communications, scheduling logistics, administrative operations, documentation, expense processing, and after-hours support. Maintains calendars, databases, filing systems, meeting materials, and team resources while coordinating stakeholders and escalating executive-facing decisions. The role requires discretion, strong organization, polished communication, problem-solving, and the ability to manage competing priorities under direction.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Provides high-level executive administrative support to Dropbox’s Chief Business Officer, managing complex calendars, domestic and international travel, meeting preparation, communications, events, expenses, and follow-through. Partners closely with the Chief of Staff and executive offices to prioritize work, surface risks, coordinate leadership activities, and improve operating systems. Requires exceptional judgment, organization, communication, adaptability, and accuracy in a fast-changing environment.

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Provides executive and departmental administrative support, including calendar and travel management, meeting coordination, presentations, communications, reporting, event planning, budgeting, onboarding, and records management. Supports strategic planning through KPI tracking, scorecards, financial and data analysis, process documentation, workflow improvements, and project milestone tracking. Partners with distribution leaders and cross-functional stakeholders to improve business planning, manage deliverables, and ensure projects are completed effectively.

Supports the President by managing calendars, inboxes, complex travel, meetings, board and investor coordination, leadership operating rhythms, hiring interviews, and special projects. Handles confidential government, board, personnel, and export-controlled information with discretion. This full-time, on-site role requires strong organization, communication, judgment, and the ability to obtain and maintain a U.S. security clearance.

Support senior executives through complex calendar and travel management, communication triage, meeting coordination, presentation and briefing preparation, event planning, and confidential ad hoc assistance. The role requires strong organization, discretion, problem-solving, emotional intelligence, and comfort managing shifting priorities in a fast-paced, ambiguous environment.

Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.

Support the CEO and executive team by managing calendars, inboxes, meeting requests, communications, scheduling, travel, reservations, and confidential information. Coordinate executive meetings, business updates, All Hands, and Board meetings while exercising sound judgment, prioritization, discretion, and strong organizational skills in a fast-paced startup environment.

Provides high-level administrative and operational support to the Getty Conservation Institute director. Responsibilities include managing complex calendars and communications, coordinating domestic and international travel, organizing events, preparing briefing materials, maintaining records, processing contracts and payments, tracking budgets, procuring supplies, and supporting special projects. The role requires discretion, sound judgment, strong organization, advanced Microsoft Office skills, and the ability to represent the director professionally with internal and external stakeholders.

Provides confidential, high-level administrative support to the museum CEO and Director. Responsibilities include complex calendar management, briefings, correspondence, board and stakeholder coordination, travel and event logistics, expense and budget tracking, special project support, and cross-departmental follow-up. The role requires discretion, strong organization, excellent communication, and proficiency with office, collaboration, and project management tools.

Provides executive assistance and operational support to leadership, including scheduling, correspondence, travel, reimbursements, contracts, and hospitality coordination. Maintains enterprise HubSpot data, users, permissions, standards, and training materials. Handles financial reclassifications, payments, reporting, and fund-development support while coordinating multiple projects, documentation, templates, and workflows across a remote team.

Provides executive and legal administrative support to a busy trial attorney, including document preparation, client and insurer reports, time entry, matter opening, expense reporting, communications management, scheduling, travel coordination, and cross-department collaboration. The role also provides backup support to legal administrative assistants and requires strong organization, writing, judgment, adaptability, and prioritization skills.

Coordinate compliance programs, audits, documentation, corrective actions, ESG data collection, governance, dashboards, and sustainability reporting. Serve as Executive Assistant to the President and CEO by managing calendars, travel, correspondence, meetings, briefing materials, commitments, and confidential communications. The role requires cross-functional coordination, strong organization, executive communication, discretion, and timely follow-through across compliance and ESG initiatives.

Executive Assistant supporting the executive team by managing complex calendars, domestic travel, meetings, correspondence, expenses, visitors, and confidential information. The role requires proactive organization, sound judgment, strong communication, and the ability to anticipate needs and resolve issues in a fast-changing environment. Responsibilities also include preparing executives for meetings, tracking decisions and follow-up, maintaining administrative records, and creating efficient recurring-work systems. This is a full-time, in-person role in Los Angeles or Detroit.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, handling confidential information, supporting executive onboarding, and organizing events and offsites. The role also provides backup administrative coverage, improves processes, coordinates cross-functional stakeholders, and serves as a resource for executives and new hires in a globally distributed, remote-first environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, organizing events and offsites, handling confidential information, supporting executive onboarding, and maintaining administrative processes. The role also provides backup coverage for other executive assistants, collaborates cross-functionally, and may require travel and flexible availability.

Provides high-level administrative and operational support to multiple senior executives. Responsibilities include complex calendar and travel coordination, executive communications, confidential information management, meeting and event planning, reports and presentations, office process improvement, and cross-functional special projects. The role requires strong judgment, organization, discretion, communication, and proficiency with Microsoft Office applications.

Supports the CEO as a trusted operational partner by independently managing calendars, priorities, communications, travel, meetings, executive materials, and follow-through. The role requires sound judgment, discretion, proactive decision-making, strong presentation skills, and effective liaison management across executives, board members, and external partners. The Executive Assistant also introduces efficient operating systems and uses AI and productivity tools to streamline executive workflows.

Provide proactive, discreet executive support to the Founder by managing calendars, communications, meeting preparation, action-item follow-up, domestic and international travel logistics, stakeholder coordination, and special projects. The role requires strong organization, judgment, confidentiality, attention to detail, and the ability to anticipate needs in a fast-paced, highly personalized environment.

Serve as the CEO’s executive assistant and developing Chief of Staff. Manage complex calendars, inboxes, travel, personal operations, expenses, vendors, and confidential communications. Convert ideas into projects, track accountability, support meetings and partnerships, and build SOPs and workflows using project-management and AI tools. The role requires high ownership, discretion, excellent writing, advanced international travel planning, and the ability to manage both business and personal priorities.

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides administrative support to the Executive Director, including scheduling, meeting coordination, newsletter publication, minutes, supply ordering, surveys, facility rounds, and special projects. Supports residents, families, staff, visitors, and vendors; covers the reception desk; assists with community events; and supervises front desk staff through interviewing, training, scheduling, and performance management.

Provides high-level administrative and executive support to U.S. Space Force leadership in a classified environment. Responsibilities include calendar and meeting management, executive correspondence and briefing preparation, tasker and suspense tracking, travel coordination, records maintenance, stakeholder communication, and handling sensitive information. The role requires extensive government or corporate executive support experience, active TS/SCI eligibility, proficiency with Microsoft Office and Defense Travel System, and the ability to manage competing priorities independently.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.