Top Executive Assistant Jobs in Los Angeles, CA

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides administrative support for department operations, including word processing, data entry, filing, copying, correspondence, telephone and email management, guest interactions, travel booking, and special projects. The role supports department managers while helping deliver a welcoming hospitality experience to hotel guests.

Provide proactive administrative support to two SVPs and one VP, including complex calendar management, domestic and international travel, expense reconciliation, meeting preparation, and event or offsite planning. Track deliverables, manage budgets and contracts, coordinate across time zones, handle confidential information, and support special projects while exercising discretion, adaptability, and sound judgment.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Provides high-level administrative support to executive leadership and the legal department. Manages schedules, meetings, communications, travel arrangements, correspondence, confidential records, contracts, compliance documentation, deadlines, and special projects. Coordinates with outside counsel, employees, and business partners while maintaining discretion, professionalism, strong organization, and accurate documentation.

Support the CEO by managing calendars, meetings, travel, correspondence, communications, records, reports, billing, and confidential documents. Coordinate internal and external stakeholders, prepare meeting materials, track action items and deadlines, assist with special projects, and provide administrative and personal support in a fast-paced environment. The role is onsite in Beverly Hills and requires travel approximately one week per month as needed.

Supports the General Manager of Interscope and EVP and Chief Revenue Officer by managing complex calendars, communications, travel, meetings, expenses, correspondence, presentations, and confidential information. The role coordinates internal and external stakeholders, prepares executives for meetings, resolves administrative issues, maintains records, supports office logistics, and independently manages special projects while anticipating executive needs and improving administrative processes.

Provides administrative, logistical, scheduling, travel, meeting, expense, communications, and office support to the CEO in partnership with the primary Executive Assistant. Coordinates errands, deliveries, vendors, events, supplies, research, and special projects while handling confidential information, changing priorities, and occasional personal requests. Requires local driving, flexibility for overtime and weekends, strong judgment, professionalism, organization, and proficiency with Microsoft Office.

Support the co-founder across business and personal affairs by managing calendars, travel, communications, meetings, appointments, errands, and project trackers. Coordinate internal teams, external contacts, vendors, and occasional household service providers. Convert requests and meeting notes into action items, monitor deadlines, prepare materials, maintain records, and follow up on priorities with discretion, urgency, and sound judgment. The role is full-time, in-person, and requires commuting between Calabasas and Chatsworth.

Provide comprehensive executive support to the President by managing email, calendars, calls, travel, follow-ups, sales coordination, CRM records, marketing outreach, reports, presentations, and confidential information. The role requires proactive prioritization, persistent follow-through, strong communication, discretion, and the ability to remain composed while supporting a demanding senior leader in a fast-paced office.

Provides high-level administrative support to an executive through calendar and travel management, communications, meeting preparation, expense reconciliation, event planning, confidential information handling, research, and strategic project coordination. The role requires proactive prioritization, discretion, strong stakeholder relationships, problem-solving, and continuous process improvement in a fast-paced office environment.

Provides high-level administrative, operational, and project support to the CEO. Manages the executive office, calendar, communications, travel, confidential records, Board of Directors coordination, governance materials, fundraising support, donor activities, and organizational initiatives. Develops project plans, tracks strategic priorities, prepares reports and presentations, coordinates leadership meetings and events, and serves as a liaison among executive leadership, the Board, donors, staff, and external stakeholders.

Support the CEO by managing her calendar and inbox, coordinating communications and domestic and international travel, preparing meeting materials, tracking commitments, and liaising with internal and external stakeholders. The role requires strong judgment, discretion, organization, communication, and the ability to anticipate needs in a fast-paced, in-person environment.

Provides executive support to the Chief Sales Officer, Chief Marketing Officer, and SVP Sales. Responsibilities include complex calendar management, domestic and international travel coordination, expense reporting, presentation preparation, meeting and offsite planning, project tracking, vendor coordination, process improvement, stakeholder communication, and handling confidential information. This is a three-month full-time temporary role with potential conversion to permanent employment.

Provides comprehensive executive administrative support to WME’s President of Brand Strategy and Senior Partner. Responsibilities include calendar and inbox management, travel planning, expense reconciliation, meeting and office logistics, event coordination, visitor access, communications, note-taking, research, and preparation of meeting materials. The role requires strong organization, discretion, communication, multitasking, and flexibility while collaborating with internal teams, assistants, agency partners, and clients.

Provides remote executive and legal administrative support to attorneys and law firms. Responsibilities include managing inboxes and complex calendars, tracking court deadlines, maintaining case files, preparing legal documents and filings, conducting directed research, supporting litigation and virtual proceedings, coordinating vendors, tracking expenses, and protecting confidential information. The role also involves CRM and case-management maintenance, spreadsheet reporting, AI-assisted workflows, and client relationship ownership.

Provides high-level administrative, calendar, travel, meeting, expense, communication, and project management support to senior clinical and clinical trial leaders. Responsibilities include coordinating complex domestic and international travel, managing confidential matters, organizing events and meetings, handling competing priorities, processing expenses and invoices, and supporting executives in a fast-paced biotech startup environment.

Provides high-touch, confidential executive support to the CEO, including complex scheduling, travel planning, email and correspondence management, expense reporting, project coordination, and event planning. The role requires proactive anticipation of executive needs, strong organization, discretion, communication skills, and experience supporting C-suite leaders in high-growth technology companies. Candidates must be based in North America EST or the United Kingdom.

Provides complex, confidential administrative and secretarial support to executive leadership. Responsibilities include calendar and travel management, correspondence, reports, presentations, meetings, events, expense reports, onboarding, records management, office administration, communications, vendor invoices, and cross-functional coordination. Also manages assigned projects and supports departmental priorities, procurement, legal coordination, and team-building activities.

Provides executive administrative support through complex calendar, travel, expense, meeting, communication, and action-item management. Maintains Board, committee, corporate governance, legal entity, and organizational records. Coordinates corporate housekeeping, signatures, resolutions, audits, due diligence, financing activities, and stakeholder requests while handling confidential information and supporting special projects.

Provides high-level administrative support to the CEO and Executive Leadership Team, managing calendars, communications, meetings, travel, expenses, presentations, reporting, board materials, events, and confidential information. Coordinates priorities and follow-through across global regions and time zones while liaising with internal and external stakeholders. Requires strong organization, discretion, judgment, communication, multitasking, and independent decision-making skills, plus advanced Microsoft 365 proficiency and substantial C-suite support experience.

Provides comprehensive administrative support to senior Legal and HR executives. Responsibilities include complex calendar and travel coordination, legal invoice and outside counsel spend tracking, confidential records management, litigation and discovery support, meeting preparation, correspondence, expense processing, project tracking, research, and presentation development. The role requires discretion, strong organization, proactive problem-solving, and the ability to manage competing priorities across multiple executives.

Provides executive-level administrative, protocol, information management, scheduling, correspondence, briefing, travel, and task-tracking support to senior government and military leadership. Coordinates meetings, official engagements, records, action items, and Defense Travel System arrangements while handling sensitive or classified information. Requires strong judgment, organization, communication, and proficiency with Microsoft Office in a Department of Defense contracting environment.

Provides executive and administrative support, coordinates departmental projects, improves workflows, prepares senior-level briefings, manages stakeholder communication, and resolves complex operational issues. The role requires strong business acumen, analytical problem-solving, adaptability, quality ownership, and coordination across international teams. It may also include mentoring or supervising junior administrative staff.