Top Executive Assistant Jobs in Los Angeles, CA

Supports the Senior Executive Assistant and executive office through event execution, vendor coordination, routine communications, scheduling logistics, administrative operations, documentation, expense processing, and after-hours support. Maintains calendars, databases, filing systems, meeting materials, and team resources while coordinating stakeholders and escalating executive-facing decisions. The role requires discretion, strong organization, polished communication, problem-solving, and the ability to manage competing priorities under direction.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Provides high-level executive administrative support to Dropbox’s Chief Business Officer, managing complex calendars, domestic and international travel, meeting preparation, communications, events, expenses, and follow-through. Partners closely with the Chief of Staff and executive offices to prioritize work, surface risks, coordinate leadership activities, and improve operating systems. Requires exceptional judgment, organization, communication, adaptability, and accuracy in a fast-changing environment.

Provides confidential, proactive administrative support to the President and CEO, including complex calendar management, domestic and international travel coordination, expense processing, executive communications, meeting and event logistics, records management, and operational support. The role requires discretion, strong organization, independent judgment, stakeholder coordination, and flexibility in a high-visibility executive environment.

Provides comprehensive administrative support to Asset and Wealth Management executives, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding, document maintenance, and preparation of professional communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, Microsoft Office proficiency, and at least five years of administrative experience.

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Supports company owners with calendar and travel coordination, presentations, spreadsheets, research, administrative tasks, and business projects. Tracks deadlines, coordinates projects, manages confidential records, communicates with internal and external contacts, and resolves problems independently. Uses Microsoft Office, AI tools, and other technology to streamline workflows, improve productivity, and support research and communication.

Provide high-level administrative support to 2-3 senior executives: manage calendars, travel and itineraries, guest relations, meeting coordination, expense reports, and process improvements while collaborating cross-functionally and supporting occasional travel to LA, ATL, or DC.

Supports the CEO as a trusted executive partner by managing calendars, complex scheduling, travel, expenses, board and investor logistics, communications, and follow-ups. Builds scalable executive-assistant processes, playbooks, and documentation while helping employees navigate the organization. Coordinates with executives, board members, investors, customers, and administrative staff, and supports board meetings, offsites, town halls, and other high-leverage activities.

Provides executive, administrative, communication, and scheduling support to the President. Manages complex calendars, Board liaison activities, travel, meetings, events, expense reports, meeting minutes, projects, and organizational initiatives. The role requires exceptional organization, communication, discretion, adaptability, and problem-solving while coordinating with internal leaders, Board members, employees, and external contacts.

Provides high-level administrative and operational support to two Finance vice presidents. Responsibilities include complex calendar and travel management, meeting coordination, executive communications, expenses, stakeholder liaison, project and program tracking, vendor coordination, document management, recruiting logistics, confidentiality, and process improvement across global Finance transformation initiatives.

Supports the Chairman and CEO with executive scheduling, meeting preparation, travel coordination, phone and expense management, communication, and confidential information. Acts as a gatekeeper, prioritizes requests, researches issues, tracks organizational systems, and coordinates complex projects and presentations. Requires strong judgment, discretion, organization, communication, business sense, and advanced Microsoft Office proficiency. A bachelor's degree is required.

Provides comprehensive administrative support to legal and HR executives, including complex scheduling, travel coordination, invoicing, expense tracking, document management, litigation discovery support, meeting preparation, correspondence, and project follow-through. Maintains confidential records, handles legal and HR inquiries, prepares reports and presentations, coordinates events, and manages competing priorities across multiple executives and locations.

Provides executive and departmental administrative support, including calendar and travel management, meeting coordination, presentations, communications, reporting, event planning, budgeting, onboarding, and records management. Supports strategic planning through KPI tracking, scorecards, financial and data analysis, process documentation, workflow improvements, and project milestone tracking. Partners with distribution leaders and cross-functional stakeholders to improve business planning, manage deliverables, and ensure projects are completed effectively.

Supports the President by managing calendars, inboxes, complex travel, meetings, board and investor coordination, leadership operating rhythms, hiring interviews, and special projects. Handles confidential government, board, personnel, and export-controlled information with discretion. This full-time, on-site role requires strong organization, communication, judgment, and the ability to obtain and maintain a U.S. security clearance.

Support senior executives through complex calendar and travel management, communication triage, meeting coordination, presentation and briefing preparation, event planning, and confidential ad hoc assistance. The role requires strong organization, discretion, problem-solving, emotional intelligence, and comfort managing shifting priorities in a fast-paced, ambiguous environment.

Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.

Support the CEO and executive team by managing calendars, inboxes, meeting requests, communications, scheduling, travel, reservations, and confidential information. Coordinate executive meetings, business updates, All Hands, and Board meetings while exercising sound judgment, prioritization, discretion, and strong organizational skills in a fast-paced startup environment.

Provides high-level administrative and operational support to the Getty Conservation Institute director. Responsibilities include managing complex calendars and communications, coordinating domestic and international travel, organizing events, preparing briefing materials, maintaining records, processing contracts and payments, tracking budgets, procuring supplies, and supporting special projects. The role requires discretion, sound judgment, strong organization, advanced Microsoft Office skills, and the ability to represent the director professionally with internal and external stakeholders.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provides high-level administrative support to a health plan president or senior business leader. Responsibilities include executive calendar management, scheduling, correspondence, presentations, travel and event coordination, board meeting preparation, expense reconciliation, reporting, project support, and confidential stakeholder communication. The role requires proactive organization, discretion, strong communication, advanced Microsoft Office and virtual meeting platform skills, and the ability to operate independently across a matrixed organization.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides confidential, high-level administrative support to the museum CEO and Director. Responsibilities include complex calendar management, briefings, correspondence, board and stakeholder coordination, travel and event logistics, expense and budget tracking, special project support, and cross-departmental follow-up. The role requires discretion, strong organization, excellent communication, and proficiency with office, collaboration, and project management tools.

Provides executive assistance and operational support to leadership, including scheduling, correspondence, travel, reimbursements, contracts, and hospitality coordination. Maintains enterprise HubSpot data, users, permissions, standards, and training materials. Handles financial reclassifications, payments, reporting, and fund-development support while coordinating multiple projects, documentation, templates, and workflows across a remote team.