Top Executive Assistant Jobs in Los Angeles, CA

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.

Provides confidential, high-level administrative support to the President and CEO, including complex calendar management, domestic and international travel coordination, expense reporting, executive communications, meeting and event logistics, records management, and operational coordination. The role requires discretion, strong organization, sound judgment, responsiveness, and effective collaboration with executives and stakeholders in a high-visibility environment.

Provides direct executive support through complex calendar management, travel coordination, meeting preparation, logistics, and cross-functional communication. Partners with senior leadership on strategic initiatives, supports leadership meetings and events, and collaborates with a five-person executive assistant team. The role requires adaptability, resourcefulness, responsiveness across time zones, and up to 25% travel in a fast-paced startup environment.

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Provides executive administrative support for Disney Entertainment and ESPN Technology leadership. Responsibilities include calendar and travel coordination, complex communications, meeting and event logistics, expense and office support, confidential correspondence, reporting, presentations, documentation, and project assistance. The role also develops administrative standards, manages office inventory, supports small projects, and provides backup coverage for other executive assistants. It requires strong Microsoft Office expertise, organization, judgment, communication, and confidentiality.

Provides high-level administrative and personal support to the CEO, managing calendars, meetings, domestic and international travel, communications, expenses, office logistics, household vendors, and personal arrangements. The role requires exceptional discretion, organization, judgment, communication, emotional intelligence, and the ability to anticipate needs while managing shifting priorities in a fast-paced onsite executive environment.

Provides administrative and executive support to RSM leaders by managing calendars, travel, expenses, meetings, correspondence, reports, presentations, and special projects. Handles confidential information, coordinates with internal departments, supports firm systems, and serves as a responsive liaison. The role requires organization, professionalism, proofreading ability, adaptability, and strong communication skills. The first 90 days are fully in-office, followed by a hybrid schedule with at least three in-office days weekly.

Supports the President and Vice President of Development with executive administration, calendars, meetings, submissions, project tracking, research, pitch materials, office operations, facilities coordination, and internal stakeholder communication. Reviews creative materials, provides coverage and feedback, monitors the film and television marketplace, maintains development reports and files, manages visitors and vendors, and performs occasional business errands. The role requires strong organizational, creative, communication, and prioritization skills in an on-site Los Angeles environment.

Supports the Vice President and Director through calendar management, scheduling, expenses, invoices, travel coordination, and administrative organization. Tracks priorities, deliverables, content reviews, community initiatives, and action items. Prepares presentations and creative assets, coordinates partnerships and events, manages documentation, and liaises with executives, agencies, external organizations, and IT partners.

Supports senior executives across creative teams by managing calendars, travel, expenses, meetings, priorities, submission logs, production schedules, and team materials. Anticipates executive needs, coordinates talent and production partners, tracks deadlines, improves workflows using technology and AI, supports events and recordings, and provides backup reception and office assistance. Requires strong organization, communication, discretion, flexibility, and proficiency with Google Workspace, PowerPoint, and Canva.

Provides executive-level administrative support to the President and other executives, including calendar management, presentations, communications, reports, research, policy coordination, confidential correspondence, meeting minutes, travel arrangements, and special projects. Requires strong organization, discretion, independent judgment, communication skills, Microsoft Office proficiency, and the ability to manage changing priorities in a fast-paced logistics environment.

Supports the Chief People Officer through complex calendar and travel coordination, confidential HR information management, executive communications, board and committee preparation, and stakeholder alignment. Oversees Santa Monica office operations, including facilities, vendors, access badges, supplies, catering, mail, events, budgets, expenses, and workplace logistics. Serves as an on-site company ambassador and supports a welcoming, productive hybrid workplace.

Provides executive and practice operations support for Los Angeles leaders, including complex calendar management, travel, expenses, engagement lifecycle administration, billing tracking, recruiting coordination, CRM maintenance, research, reporting, and event execution. The role coordinates across internal teams, manages documentation and follow-up, supports business development, and maintains accurate status tracking while handling confidential information.

Supports multiple C-level executives by managing complex calendars, communications, travel, meetings, expenses, vendors, and special projects. Coordinates executive and company-wide events, tracks action items and budgets, prepares reports and presentations, and partners cross-functionally with Facilities and HR. The role requires discretion, sound judgment, proactive problem-solving, composure under pressure, and occasional evening or weekend availability. This is an on-site position at the company’s Santa Monica office.

Manage executive inboxes and calendars, office supplies and vendors, campaign-material logistics, executive and sales travel, and recurring process documentation. The role requires proactive coordination, strong organization, clear communication, discretion, and in-office availability in a fast-moving startup environment.

Provides part-time executive support by managing complex calendars, scheduling meetings, coordinating internal and external stakeholders, monitoring email, drafting responses, and tracking executive tasks, deliverables, and follow-ups. Maintains task lists and project boards, resolves scheduling conflicts, handles sensitive information discreetly, and delivers responsive coverage during core afternoon hours.

Provides organizational and operational support to senior sales and marketing leaders. Responsibilities include calendar and travel coordination, expense reporting, meeting and event planning, project support, correspondence, office management, vendor and facilities coordination, recordkeeping, and communication with internal and external stakeholders. The role requires confidentiality, strong prioritization, communication skills, Microsoft Office proficiency, and onsite work five days per week in Los Angeles.

Provides high-level administrative and coordination support to the CEO. Responsibilities include managing calendars and inboxes, prioritizing requests, preparing agendas and executive materials, coordinating meetings and travel, tracking decisions and follow-up actions, handling correspondence and reimbursements, and liaising with senior stakeholders, Board members, Finance, and the Company Secretary. Requires discretion, strong communication, organization, judgment, and experience supporting C-suite executives.

Provides administrative support to executives by managing schedules, appointments, travel arrangements, communications, meetings, research, reports, and presentations. Serves as a professional point of contact for stakeholders, handles confidential information, tracks action items, and proactively improves executive productivity and processes.

Supports a Supervising Producer across production and post-production by managing task tracking, shoot logistics, client communications, approvals, deliverables, follow-ups, and workflow organization. The role coordinates calendars, travel, assets, releases, receipts, and meetings while proactively identifying risks and keeping projects moving. It requires executive support experience, familiarity with video production workflows, strong communication, emotional intelligence, AI fluency, and the ability to work independently during PST/MST hours.

Support a Supervising Producer across production and post-production by coordinating logistics, tracking project tasks, managing communications, preparing meetings, following up on approvals, and organizing workflows in Productive. The role requires proactive executive support, strong communication, emotional intelligence, familiarity with video production, and effective use of AI tools. This is a full-time, remote U.S.-based contract role with PST/MST core hours and occasional Los Angeles collaboration.

Provides full-time remote executive assistance to U.S.-based healthcare practice owners. Responsibilities include calendar and inbox management, task tracking, meeting coordination, reporting, patient and referral follow-up, vendor and invoice support, SOP documentation, and compliance reminders. Uses Claude AI to draft communications, summaries, agendas, and reports, while reviewing all outputs for accuracy, judgment, confidentiality, and HIPAA compliance.