Top Executive Assistant Jobs in Los Angeles, CA

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Provides confidential administrative support for Foundation operations, including coordinating schedules and meetings, preparing meeting materials, taking notes, maintaining records, supporting office logistics, and assisting with internal communications. The role requires professionalism, discretion, accuracy, attention to detail, and adherence to established processes when handling sensitive information.

Provides comprehensive executive support to the Chief Financial and Administrative Officer, including inbox and calendar management, communications, document and contract coordination, task and deadline tracking, meeting documentation, presentations, system access, HR assistance, and purchase order entry. The role requires discretion, strong organization, excellent writing, sound judgment, cross-functional coordination, and proactive follow-through in a temporary nonprofit setting.

Provides comprehensive administrative and executive support to senior Disney Music Group leaders, including calendar and meeting coordination, travel and expense management, correspondence, filing, events, visitor access, records retention, invoice processing, and special projects. The role requires discretion with confidential information, strong organization, communication, prioritization, and problem-solving skills while coordinating across internal teams and external partners.

Supports the CEO by managing calendars, complex scheduling, travel, expenses, inboxes, board and investor logistics, and executive communications. Builds scalable executive-assistance processes, playbooks, and documentation while coordinating with the executive team, board members, investors, customers, and employees. Acts as a trusted company navigator, routes questions, maintains follow-ups, prepares materials, and supports offsites, town halls, and other high-leverage initiatives.

Provides executive administrative support, including calendar management, meeting coordination, travel arrangements, expense assistance, confidential information handling, communications screening, and follow-up tracking. Serves as the reception and front-office coordinator by welcoming visitors, managing calls, coordinating access and meeting rooms, handling mail and deliveries, and maintaining a professional lobby. Also coordinates with vendors and supports special projects.

Provides high-level administrative support to the SVP of Creative Operations by managing calendars, travel, expenses, communications, meeting logistics, action tracking, briefing materials, and special projects. The role connects distributed teams, supports executive decision-making, handles confidential information, and helps maintain organizational accountability across a fast-paced creative agency.

Support three co-founders by managing calendars, preparing briefs, handling end-to-end domestic and international travel, drafting communications, coordinating cross-team follow-ups, supporting office operations, and systematizing recurring processes to keep leadership decisions and external engagements moving.

Provide high-level administrative and chief of staff support to the VP of Protomer. Responsibilities include project tracking, managing calendars, organizing meetings, coordinating travel, and overseeing site initiatives while ensuring effective communication and collaboration with internal and external stakeholders.

Supports the SVP of Product Development and other senior executives by managing complex calendars, travel, meetings, communications, events, expenses, reporting, presentations, and department operations. Coordinates projects, programs, milestones, and stakeholder communications; prepares business materials and executive reports; handles confidential information; maintains office resources; and mentors fellow Executive Assistants while providing backup team support.

Provide high-level administrative support to 2-3 senior executives: manage calendars, travel and itineraries, guest relations, meeting coordination, expense reports, and process improvements while collaborating cross-functionally and supporting occasional travel to LA, ATL, or DC.

Provide high-level administrative and logistical support to senior team members and the broader office: manage calendars, travel, high-volume email, files and records, note-taking, and coordinate internal/external resources to optimize workflow and productivity while maintaining confidentiality and supporting company processes.

Provide high-touch support to senior leadership by managing complex calendars, communications, and logistics; proactively solve scheduling and operational challenges; leverage AI and productivity tools to streamline research and drafting; track cross-functional project timelines and action items; own executive travel and meeting logistics; and identify process improvements to increase team efficiency.

Provide high-level administrative and strategic support to C-level executives: manage inboxes and complex calendars, coordinate communications and travel, prepare agendas and briefing materials, draft correspondence, and prioritize tasks while maintaining discretion and confidentiality.

Provide administrative and document control support for a major LAX infrastructure project: manage submittals and RFIs in Prolog, maintain project files, prepare exhibits, assist project manager with clerical tasks, scheduling, expense reports, and team badging/access tracking.

The Executive Assistant will provide administrative support to 1-3 executives, manage schedules, arrange travel, and perform various office duties while maintaining organization and effective communication.

Provide direct administrative support to the Executive Director (scheduling, meetings, correspondence, special projects). Manage front office (reception, phone, mail, occasional client intake). Serve as board liaison (logistics, materials, records). Support events, records management, finance, HR, technology, and general office administration while handling confidential information professionally.

The Executive Assistant provides high-level administrative support to Executives, managing calendars, coordinating meetings, preparing presentations, and ensuring smooth operations within the organization.

Provide high-level administrative support to senior executives including complex calendar management, domestic and international travel coordination, meeting and event planning, email and communication management, expense and invoice processing, onboarding and HR support, facilities coordination, and vendor/contractor liaison duties to ensure efficient executive office operations.

Provide high-level administrative and operational support to Employee Relations leaders: manage complex global calendars, coordinate virtual/onsite/offsite meetings and travel, prepare presentations and expense reports, track projects and priorities, process invoices and supplies, and support special projects and other assistants while handling confidential information with discretion.

Provide high-level administrative support to senior management: manage calendars, calls, travel, expense reports, correspondence, and coordinate communications across teams. Support breaking news and special projects in a fast-paced media environment.