Top Executive Assistant Jobs in Los Angeles, CA

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Provides confidential administrative and executive support to senior leadership and brokerage professionals. Responsibilities include managing complex calendars, booking business travel, preparing expense reports, tracking budgets, coordinating meetings, maintaining CRM pipeline data, organizing documents, managing memberships, and supporting industry organization commitments. The role requires discretion, strong organization, sound judgment, responsiveness, and the ability to prioritize multiple tasks in a fast-paced professional services environment.

Provide comprehensive administrative and strategic support to C-suite executives through calendar and email management, scheduling, travel coordination, meeting preparation, correspondence, stakeholder liaison, confidential information handling, project follow-up, event and board meeting support, and administrative process improvement.

Supports the Information Security leadership team with calendar management, meeting and event coordination, travel arrangements, expense reports, office logistics, onboarding, communications, and administrative workflows. The role also assists with research, reporting, project information updates, and cross-functional coordination using Microsoft Office tools and designated company systems.

Provide high-level executive support to the General Counsel and assist legal operations. Manage complex calendars, travel, confidential records, vendor invoicing, event planning, document preparation in Office, and collaborate with legal team and other EAs. Split role between executive assistant duties and legal operations tasks, requiring strong organization, discretion, and ability to prioritize.

Provides high-level administrative support to the CEO, including heavy calendar management, correspondence, board meeting coordination, project management, and leading venue event planning and execution for LA Celebrations.

The Executive Assistant will provide high-level administrative support to the PMO, coordinate meetings, manage communications, and ensure efficient operations.

Provide high-level administrative support to Interactive leadership: manage calendars, communications, meetings, agendas, notes, and follow-ups; coordinate department events, onboarding, travel and expense reporting; maintain shared files; support internship program operations; handle ad hoc tasks and special projects in a fast-paced creative environment.

Provide high-level administrative support to the Chief Creative Officer including strategic calendar management, end-to-end travel coordination, confidential communications, expense and budget processing, invoicing approvals, contract assistance, staff gifting coordination, and use of Google Workspace, Concur, Atlassian and project management tools.

Provide high-level administrative support to Audit leadership across engagement administration, resource scheduling, practice operations, compliance tracking, and team development. Manage client/engagement setup in Aderant, prepare engagement letters and reports, monitor PBC requests, maintain workpapers and dashboards, assist with staffing and utilization reporting, support billing and SQMS compliance, and coordinate recruiting, onboarding, training, and team events to enable efficient practice delivery.

Supports the CEO by managing correspondence, phone calls, meetings, appointments, executive access, travel arrangements, transportation, accommodations, events, and conferences. Serves as a first point of contact and maintains organization, productivity, and effective time management while working independently. Strong communication, technology, critical thinking, problem-solving, organizational, interpersonal, and networking skills are required.

Provides confidential administrative support for Foundation operations, including coordinating schedules and meetings, preparing meeting materials, taking notes, maintaining records, supporting office logistics, and assisting with internal communications. The role requires professionalism, discretion, accuracy, attention to detail, and adherence to established processes when handling sensitive information.

Provides comprehensive executive support to the Chief Financial and Administrative Officer, including inbox and calendar management, communications, document and contract coordination, task and deadline tracking, meeting documentation, presentations, system access, HR assistance, and purchase order entry. The role requires discretion, strong organization, excellent writing, sound judgment, cross-functional coordination, and proactive follow-through in a temporary nonprofit setting.

Provides comprehensive administrative and executive support to senior Disney Music Group leaders, including calendar and meeting coordination, travel and expense management, correspondence, filing, events, visitor access, records retention, invoice processing, and special projects. The role requires discretion with confidential information, strong organization, communication, prioritization, and problem-solving skills while coordinating across internal teams and external partners.

Supports the CEO by managing calendars, complex scheduling, travel, expenses, inboxes, board and investor logistics, and executive communications. Builds scalable executive-assistance processes, playbooks, and documentation while coordinating with the executive team, board members, investors, customers, and employees. Acts as a trusted company navigator, routes questions, maintains follow-ups, prepares materials, and supports offsites, town halls, and other high-leverage initiatives.

Provides executive administrative support, including calendar management, meeting coordination, travel arrangements, expense assistance, confidential information handling, communications screening, and follow-up tracking. Serves as the reception and front-office coordinator by welcoming visitors, managing calls, coordinating access and meeting rooms, handling mail and deliveries, and maintaining a professional lobby. Also coordinates with vendors and supports special projects.

Provides high-level administrative support to the SVP of Creative Operations by managing calendars, travel, expenses, communications, meeting logistics, action tracking, briefing materials, and special projects. The role connects distributed teams, supports executive decision-making, handles confidential information, and helps maintain organizational accountability across a fast-paced creative agency.

Support three co-founders by managing calendars, preparing briefs, handling end-to-end domestic and international travel, drafting communications, coordinating cross-team follow-ups, supporting office operations, and systematizing recurring processes to keep leadership decisions and external engagements moving.

Provide high-level administrative and chief of staff support to the VP of Protomer. Responsibilities include project tracking, managing calendars, organizing meetings, coordinating travel, and overseeing site initiatives while ensuring effective communication and collaboration with internal and external stakeholders.

Supports the SVP of Product Development and other senior executives by managing complex calendars, travel, meetings, communications, events, expenses, reporting, presentations, and department operations. Coordinates projects, programs, milestones, and stakeholder communications; prepares business materials and executive reports; handles confidential information; maintains office resources; and mentors fellow Executive Assistants while providing backup team support.

Provide high-level administrative support to 2-3 senior executives: manage calendars, travel and itineraries, guest relations, meeting coordination, expense reports, and process improvements while collaborating cross-functionally and supporting occasional travel to LA, ATL, or DC.