Top Executive Assistant Jobs in Los Angeles, CA

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provide comprehensive executive support to WME’s President of Brand Strategy and Senior Partner. Responsibilities include calendar and meeting management, travel coordination, expense reporting, inbox oversight, office logistics, event support, meeting notes, follow-up communications, and research. The role requires strong organization, communication, discretion, and flexibility while collaborating with internal teams, assistants, agency partners, and clients. This is an office-based position requiring attendance five days per week, with occasional evening or weekend availability.

Provides executive administrative support to WME’s President of Brand Strategy and Senior Partner. Responsibilities include calendar and inbox management, travel planning, expense reconciliation, meeting and office logistics, event coordination, note-taking, follow-up communications, research, and relationship management. The role requires strong organization, communication, discretion, multitasking, and flexibility to work occasional evenings or weekends in a fully office-based environment.

Provides high-level administrative and operational support to the Chief Consumer Products & Experiences Officer. Responsibilities include complex calendar and travel management, correspondence, expense reports, budgets, presentation preparation, stakeholder coordination, event logistics, onboarding support, vendor setup and payments, and confidential information management.

The Executive Assistant will manage administrative functions for partners and associates, including scheduling, correspondence, client interactions, and document preparation, while ensuring efficient operations within the firm.

Provide executive administrative support to the CEO and executive team while managing office operations and facilities. Responsibilities include coordinating events and meetings, improving operational processes, overseeing office maintenance and vendor coordination, managing repair budgets, liaising across departments, conducting research and reporting, and handling other assigned duties.

Provide high-level executive support to the Country Manager including complex international travel planning, calendar and time management across time zones, meeting preparation and follow-up, leadership team coordination, stakeholder relationship management, and office/administrative backup. Act as a proactive strategic partner, maintain confidentiality, improve processes, and support cross-functional initiatives in a fast-paced retail environment.

Provide administrative and production support to SVP/VPs including calendar management, meeting coordination and minutes, production document maintenance, budgeting support, onsite LA production assistance, asset/delivery management (BOX/SeeView), onboarding support, and internal database tracking from greenlight through final delivery.

Provides confidential administrative and executive support to senior leadership and brokerage professionals. Responsibilities include managing complex calendars, booking business travel, preparing expense reports, tracking budgets, coordinating meetings, maintaining CRM pipeline data, organizing documents, managing memberships, and supporting industry organization commitments. The role requires discretion, strong organization, sound judgment, responsiveness, and the ability to prioritize multiple tasks in a fast-paced professional services environment.

Provide comprehensive administrative and strategic support to C-suite executives through calendar and email management, scheduling, travel coordination, meeting preparation, correspondence, stakeholder liaison, confidential information handling, project follow-up, event and board meeting support, and administrative process improvement.

Supports the Information Security leadership team with calendar management, meeting and event coordination, travel arrangements, expense reports, office logistics, onboarding, communications, and administrative workflows. The role also assists with research, reporting, project information updates, and cross-functional coordination using Microsoft Office tools and designated company systems.

Provides high-level administrative support to the CEO, including heavy calendar management, correspondence, board meeting coordination, project management, and leading venue event planning and execution for LA Celebrations.

The Executive Assistant will provide high-level administrative support to the PMO, coordinate meetings, manage communications, and ensure efficient operations.

Provide high-level administrative support to Interactive leadership: manage calendars, communications, meetings, agendas, notes, and follow-ups; coordinate department events, onboarding, travel and expense reporting; maintain shared files; support internship program operations; handle ad hoc tasks and special projects in a fast-paced creative environment.

Provide high-level administrative support to the Chief Creative Officer including strategic calendar management, end-to-end travel coordination, confidential communications, expense and budget processing, invoicing approvals, contract assistance, staff gifting coordination, and use of Google Workspace, Concur, Atlassian and project management tools.

Provide high-level administrative support to Audit leadership across engagement administration, resource scheduling, practice operations, compliance tracking, and team development. Manage client/engagement setup in Aderant, prepare engagement letters and reports, monitor PBC requests, maintain workpapers and dashboards, assist with staffing and utilization reporting, support billing and SQMS compliance, and coordinate recruiting, onboarding, training, and team events to enable efficient practice delivery.

Supports the CEO by managing correspondence, phone calls, meetings, appointments, executive access, travel arrangements, transportation, accommodations, events, and conferences. Serves as a first point of contact and maintains organization, productivity, and effective time management while working independently. Strong communication, technology, critical thinking, problem-solving, organizational, interpersonal, and networking skills are required.

Provides comprehensive executive support to the Chief Financial and Administrative Officer, including inbox and calendar management, communications, document and contract coordination, task and deadline tracking, meeting documentation, presentations, system access, HR assistance, and purchase order entry. The role requires discretion, strong organization, excellent writing, sound judgment, cross-functional coordination, and proactive follow-through in a temporary nonprofit setting.

Provides comprehensive administrative and executive support to senior Disney Music Group leaders, including calendar and meeting coordination, travel and expense management, correspondence, filing, events, visitor access, records retention, invoice processing, and special projects. The role requires discretion with confidential information, strong organization, communication, prioritization, and problem-solving skills while coordinating across internal teams and external partners.

Supports the CEO by managing calendars, complex scheduling, travel, expenses, inboxes, board and investor logistics, and executive communications. Builds scalable executive-assistance processes, playbooks, and documentation while coordinating with the executive team, board members, investors, customers, and employees. Acts as a trusted company navigator, routes questions, maintains follow-ups, prepares materials, and supports offsites, town halls, and other high-leverage initiatives.

Provides executive administrative support, including calendar management, meeting coordination, travel arrangements, expense assistance, confidential information handling, communications screening, and follow-up tracking. Serves as the reception and front-office coordinator by welcoming visitors, managing calls, coordinating access and meeting rooms, handling mail and deliveries, and maintaining a professional lobby. Also coordinates with vendors and supports special projects.