Top Executive Assistant Jobs in Los Angeles, CA

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Provides administrative support to the Senior Vice Presidents of Human Resources and Talent Acquisition & Development. Responsibilities include calendar and meeting coordination, detailed domestic and international travel arrangements, expense reconciliation, onboarding paperwork, report tracking, meeting notes, document preparation, and responding to employee inquiries. The role requires discretion with confidential information, strong organization, proactive problem-solving, and effective communication with internal teams and external partners.

Provides administrative and clerical support to leadership and physicians, manages calendars, meetings, office events, vendors, supplies, travel arrangements, reports, correspondence, front desk activities, and confidential information. Supports employee onboarding and coordinates with HR while delivering customer service to patients, staff, vendors, and leadership.

Provides autonomous executive-level administrative and operational support to attorney firm leadership. Responsibilities include managing confidential communications, complex calendars, meetings, travel, billing and time entry, files, invoices, and executive projects. The role coordinates with internal teams, tracks priorities and action items, improves administrative processes, and provides guidance to colleagues. Advanced Microsoft Office proficiency, discretion, organization, communication, and the ability to manage competing demands are required.

Provides comprehensive administrative and operational support to the CEO, including calendar and meeting coordination, executive materials, note-taking, communications, project follow-up, research, travel planning, and confidential information handling. Serves as a bilingual Mandarin-English liaison between executives, employees, customers, vendors, and business partners while bridging U.S. and Chinese business cultures. Supports executive events, special projects, and urgent requests with discretion, organization, and flexibility.

Provides administrative and organizational support to C-suite executives, including inbox and calendar management, domestic and international travel coordination, event logistics, expense reporting, contract tracking, relationship databases, personal tasks, office support, and special projects. The role requires discretion, professionalism, strong communication, proactive problem-solving, attention to detail, and the ability to manage changing priorities in a fast-paced environment.

Provides dedicated administrative support to a Workers’ Compensation Partner, including complex calendar management, inbox and correspondence handling, communications, project tracking, meeting preparation, travel logistics, document organization, and confidential personal support. The role requires strong judgment, initiative, communication, organization, technology proficiency, a California driver’s license, and reliable transportation. It is fully on-site in Burbank, California.

Provides direct, highly discreet support to the CEO by managing complex calendars, travel, meetings, documents, priorities, communications, and corporate events. The role anticipates executive needs, coordinates with internal and external stakeholders, manages projects, synthesizes information, develops contingency plans, and improves office processes. It requires exceptional judgment, professionalism, emotional intelligence, organization, communication, and proficiency with Outlook, Microsoft Office, Excel, and Salesforce.

Supports Neros leadership by managing complex calendars, coordinating meetings, handling high-stakes logistics, managing stakeholders, solving operational challenges, and providing comprehensive administrative assistance. The role requires trusted handling of sensitive information, executive-level communication, flexibility across time zones, and occasional work outside normal business hours. The assistant will interact with partners, investors, and government officials while serving as an operational and cultural bridge for leadership teams.

Provides executive administrative support to Pharma, Business Development, and Government Affairs leaders through calendar, travel, meeting, expense, and presentation coordination. Welcomes visitors and candidates, supports events and onsite interviews, coordinates vendors and office services, manages supplies, and handles confidential information. The role requires strong organization, communication, discretion, hospitality, and independence in a fast-paced, onsite startup environment.

Provides high-level administrative and operational support to the Chief Consumer Products & Experiences Officer. Responsibilities include complex calendar and travel management, correspondence, expense reports, budgets, presentation preparation, stakeholder coordination, event logistics, onboarding support, vendor setup and payments, and confidential information management.

The Executive Assistant will manage administrative functions for partners and associates, including scheduling, correspondence, client interactions, and document preparation, while ensuring efficient operations within the firm.

Provide high-level executive support to the Country Manager including complex international travel planning, calendar and time management across time zones, meeting preparation and follow-up, leadership team coordination, stakeholder relationship management, and office/administrative backup. Act as a proactive strategic partner, maintain confidentiality, improve processes, and support cross-functional initiatives in a fast-paced retail environment.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provides proactive executive support to 3–4+ Marketing Vice Presidents by managing complex calendars, travel, meeting logistics, communications, expenses, purchase orders, and administrative workflows. Partners with the Chief of Staff and other Executive Assistants to coordinate leadership coverage and high-visibility meetings. Handles confidential information, improves administrative processes, and serves as a trusted representative of Marketing leadership while adapting to shifting priorities.

Provides high-trust administrative and operational support to founders and C-suite leaders. Responsibilities include complex calendar management, meeting and event coordination, executive communications, travel and expense management, confidential information handling, leadership cadence support, action tracking, and process improvement. The role serves as a liaison among executives, employees, partners, vendors, and stakeholders while anticipating needs and ensuring effective execution during periods of rapid change.

Provides proactive executive and operational support to the Chief Regulatory & Safety Officer and GRAPS Leadership Team. Responsibilities include complex calendar and travel management, meeting and governance coordination, briefing materials, action tracking, expenses, events, vendor and purchasing coordination, onboarding, executive communications, records management, and confidential stakeholder support across global time zones.

Supports the Chief Revenue Officer and global Revenue organization by managing calendars, priorities, meetings, travel, expenses, executive events, and confidential information. The role coordinates senior stakeholder interactions across time zones, prepares executives for meetings, resolves scheduling conflicts, and provides administrative support to additional Revenue leaders as needed. It also requires strong judgment, discretion, organization, communication, and thoughtful use of collaboration and AI tools.

Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.