Top Executive Assistant Jobs in Los Angeles, CA

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides administrative support for department operations, including word processing, data entry, filing, copying, correspondence, telephone and email management, guest interactions, travel booking, and special projects. The role supports department managers while helping deliver a welcoming hospitality experience to hotel guests.

Supports the CEO by managing calendars, board and executive leadership meetings, offsites, travel logistics, stakeholder communications, confidential initiatives, events, commitments, and follow-ups. The role requires exceptional discretion, judgment, organization, polished communication, and availability during U.S. East Coast business hours, with occasional off-hours flexibility.

Provide proactive administrative support to two SVPs and one VP, including complex calendar management, domestic and international travel, expense reconciliation, meeting preparation, and event or offsite planning. Track deliverables, manage budgets and contracts, coordinate across time zones, handle confidential information, and support special projects while exercising discretion, adaptability, and sound judgment.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Support the CEO and Founder by managing calendars, inboxes, travel, communications, meetings, investor relationships, board materials, fundraising trackers, and special projects. The role also coordinates vendors, procurement, recruiting support, internal processes, and operational problem-solving across a rapidly scaling aerospace company.

Provides executive, administrative, and operational support to the Dean. Manages confidential matters, calendars, communications, office operations, special projects, events, records, and stakeholder coordination. Supports academic administration, accreditation, budgeting, faculty affairs, and institutional initiatives while exercising independent judgment, researching issues, preparing reports, and monitoring deadlines.

Supports the Chief Legal & Business Affairs Officer and a Technology executive by managing calendars, meetings, briefing materials, action items, documents, expenses, invoices, vendors, events, and confidential information. Coordinates with internal and external stakeholders, assists with legal and business affairs workflows, uses AI tools for administrative productivity, and maintains organized executive operations in a fast-paced entertainment environment.

Provides high-level administrative support to executive leadership and the legal department. Manages schedules, meetings, communications, travel arrangements, correspondence, confidential records, contracts, compliance documentation, deadlines, and special projects. Coordinates with outside counsel, employees, and business partners while maintaining discretion, professionalism, strong organization, and accurate documentation.

Support the CEO by managing calendars, meetings, travel, correspondence, communications, records, reports, billing, and confidential documents. Coordinate internal and external stakeholders, prepare meeting materials, track action items and deadlines, assist with special projects, and provide administrative and personal support in a fast-paced environment. The role is onsite in Beverly Hills and requires travel approximately one week per month as needed.

Supports the General Manager of Interscope and EVP and Chief Revenue Officer by managing complex calendars, communications, travel, meetings, expenses, correspondence, presentations, and confidential information. The role coordinates internal and external stakeholders, prepares executives for meetings, resolves administrative issues, maintains records, supports office logistics, and independently manages special projects while anticipating executive needs and improving administrative processes.

Provides administrative, logistical, scheduling, travel, meeting, expense, communications, and office support to the CEO in partnership with the primary Executive Assistant. Coordinates errands, deliveries, vendors, events, supplies, research, and special projects while handling confidential information, changing priorities, and occasional personal requests. Requires local driving, flexibility for overtime and weekends, strong judgment, professionalism, organization, and proficiency with Microsoft Office.

Support the co-founder across business and personal affairs by managing calendars, travel, communications, meetings, appointments, errands, and project trackers. Coordinate internal teams, external contacts, vendors, and occasional household service providers. Convert requests and meeting notes into action items, monitor deadlines, prepare materials, maintain records, and follow up on priorities with discretion, urgency, and sound judgment. The role is full-time, in-person, and requires commuting between Calabasas and Chatsworth.

Provides high-level administrative support to an executive through calendar and travel management, communications, meeting preparation, expense reconciliation, event planning, confidential information handling, research, and strategic project coordination. The role requires proactive prioritization, discretion, strong stakeholder relationships, problem-solving, and continuous process improvement in a fast-paced office environment.

Provides complex administrative, scheduling, communications, travel, expense, meeting, and project coordination support to the President and CEO. Manages a dynamic executive calendar, email and stakeholder communications, domestic and international logistics, meeting materials, contact systems, contracts, and special projects. Requires exceptional discretion, organization, judgment, communication, and ability to manage competing priorities in a global remote environment.

Provides high-level support to the Executive Director through complex calendar and travel management, board meeting coordination, executive communications, project tracking, meeting preparation, action-item follow-up, and confidential information management. The role also supports leadership projects, contracts, expenses, events, retreats, and organizational systems while coordinating stakeholders across a remote nonprofit environment.

Provides executive administrative support to the Executive Director, governing board, and leadership team. Responsibilities include calendar and correspondence management, meeting coordination, governance records, grant administration, financial documentation, audit preparation, compliance reporting, and confidential records management. The role also maintains organizational filing systems, supports reporting deadlines, and coordinates with financial and operational partners.

Provides high-level administrative, operational, and project support to the CEO. Manages the executive office, calendar, communications, travel, confidential records, Board of Directors coordination, governance materials, fundraising support, donor activities, and organizational initiatives. Develops project plans, tracks strategic priorities, prepares reports and presentations, coordinates leadership meetings and events, and serves as a liaison among executive leadership, the Board, donors, staff, and external stakeholders.

Support the CEO by managing her calendar and inbox, coordinating communications and domestic and international travel, preparing meeting materials, tracking commitments, and liaising with internal and external stakeholders. The role requires strong judgment, discretion, organization, communication, and the ability to anticipate needs in a fast-paced, in-person environment.

Provides executive support to the Chief Sales Officer, Chief Marketing Officer, and SVP Sales. Responsibilities include complex calendar management, domestic and international travel coordination, expense reporting, presentation preparation, meeting and offsite planning, project tracking, vendor coordination, process improvement, stakeholder communication, and handling confidential information. This is a three-month full-time temporary role with potential conversion to permanent employment.

Provides comprehensive executive administrative support to WME’s President of Brand Strategy and Senior Partner. Responsibilities include calendar and inbox management, travel planning, expense reconciliation, meeting and office logistics, event coordination, visitor access, communications, note-taking, research, and preparation of meeting materials. The role requires strong organization, discretion, communication, multitasking, and flexibility while collaborating with internal teams, assistants, agency partners, and clients.

Support the CEO and President/COO by managing calendars, inboxes, priorities, correspondence, board and investor logistics, leadership meetings, travel, events, and executive office expenses. Build AI-powered workflows and agents to improve executive productivity. Coordinate stakeholders, prepare briefing materials, track action items, manage vendors, and handle confidential communications in a fast-paced, global environment.

Provides remote executive and legal administrative support to attorneys and law firms. Responsibilities include managing inboxes and complex calendars, tracking court deadlines, maintaining case files, preparing legal documents and filings, conducting directed research, supporting litigation and virtual proceedings, coordinating vendors, tracking expenses, and protecting confidential information. The role also involves CRM and case-management maintenance, spreadsheet reporting, AI-assisted workflows, and client relationship ownership.

Provides high-level administrative, calendar, travel, meeting, expense, communication, and project management support to senior clinical and clinical trial leaders. Responsibilities include coordinating complex domestic and international travel, managing confidential matters, organizing events and meetings, handling competing priorities, processing expenses and invoices, and supporting executives in a fast-paced biotech startup environment.