Top Executive Assistant Jobs in Los Angeles, CA

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides comprehensive administrative and executive support to a senior law department executive and team. Responsibilities include calendar and correspondence management, budgeting and e-billing, vendor coordination, document and records management, meeting and board material preparation, travel and expenses, office services, project tracking, attorney continuing education compliance, onboarding, and confidential communications. The role requires expert Microsoft Office skills, discretion, organization, judgment, and the ability to manage competing priorities in a fast-paced, global environment.

Supports senior executives across creative teams by managing calendars, travel, expenses, meetings, priorities, submission logs, production schedules, and team materials. Anticipates executive needs, coordinates talent and production partners, tracks deadlines, improves workflows using technology and AI, supports events and recordings, and provides backup reception and office assistance. Requires strong organization, communication, discretion, flexibility, and proficiency with Google Workspace, PowerPoint, and Canva.

Provide high-level administrative and chief of staff support to the VP of Protomer. Responsibilities include project tracking, managing calendars, organizing meetings, coordinating travel, and overseeing site initiatives while ensuring effective communication and collaboration with internal and external stakeholders.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Provides proactive, confidential support to two Presidents by managing complex calendars, meetings, travel, expenses, communications, priorities, and follow-through. Coordinates leadership activities, events, projects, stakeholders, and office support while anticipating needs and resolving conflicts. Requires strong judgment, organization, discretion, communication, and advanced Microsoft 365 skills in a fast-paced hybrid environment.

Provides remote administrative and operational support to senior executives by managing calendars, meetings, documents, presentations, research, communications, client inquiries, confidential information, and special projects. Coordinates events and executive activities, prepares reports and materials, maintains high-quality written communication, and independently prioritizes changing responsibilities in a fast-paced environment.

Provides executive and administrative support to the CEO while coordinating projects across Operations, Sales, and Marketing. Responsibilities include calendar and inbox management, travel and event logistics, CRM maintenance, financial administration, research, records management, and subscription oversight. The role also builds lightweight AI-powered workflow automations, validates AI-generated output, improves processes, and supports cross-functional projects through completion.

Supports the President and Executive Team through complex scheduling, travel coordination, correspondence, meeting and board administration, document preparation, relationship follow-up, special projects, event support, and confidential communications. Serves as liaison among the President, board members, donors, staff, and departments. Supervises a receptionist and contributes to employee development, budgeting, and organizational effectiveness.

Support a senior marketing executive by managing calendars, scheduling appointments, arranging travel, preparing meeting materials, coordinating team approvals, maintaining records, handling correspondence, liaising with vendors and partners, and tracking projects. The role requires strong organization, multitasking, judgment, confidentiality, and proficiency with Microsoft Office and Outlook. It is based four days per week in the Playa Vista office.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides high-level administrative support to Marketing leadership across four locations. Responsibilities include complex calendar management, staff and training coordination, expense tracking, report preparation, documentation, confidentiality, and cross-functional administrative oversight. The role requires strong organization, communication, judgment, Microsoft Office proficiency, and independent collaboration. Experience in medical group, managed care, healthcare operations, information systems, clinical applications, and MS Project is preferred.

Provides executive and personal support to the Chairman, managing professional and personal calendars, travel, meetings, correspondence, expenses, household vendors, contractors, errands, and special projects. The role requires discretion, proactive problem-solving, confidentiality, strong organization, and flexibility to work in person in Santa Monica at least three days weekly, with occasional after-hours support and local driving.

Supports capital markets executives by managing complex calendars, domestic and international travel, expenses, calls, correspondence, presentations, client databases, events, and project materials. Requires in-office availability, occasional overtime, strong organization, discretion, communication, and independent judgment. The role requires 5–10 years supporting C-level executives, real estate experience, a bachelor’s degree or equivalent, and proficiency with Microsoft Office.

Provides executive-level administrative and legal practice support to litigation attorneys. Responsibilities include managing calendars, travel, meetings, billing, expenses, records, projects, correspondence, presentations, and legal documents. The role coordinates with clients, attorneys, internal teams, and legal support staff; delegates and mentors assistants; conducts research; supports case preparation; and ensures accurate, timely work while protecting confidential information.

Provide administrative and production support to SVP/VPs including calendar management, meeting coordination and minutes, production document maintenance, budgeting support, onsite LA production assistance, asset/delivery management (BOX/SeeView), onboarding support, and internal database tracking from greenlight through final delivery.

Provides high-level administrative, scheduling, communications, project, budget, event, and office-management support to the Museum Director and President. Coordinates executive meetings, travel, correspondence, presentations, board committee activities, deadlines, expenses, visitors, and confidential information. Serves as a liaison with staff, trustees, donors, VIPs, artists, consultants, and external stakeholders while supporting special projects and executive initiatives.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provides confidential administrative and executive support, including complex calendar management, travel coordination, expense reporting, document and presentation preparation, correspondence, call and email handling, and project support. The role requires strong organization, communication, discretion, judgment, multitasking, and deadline management while supporting C-level executives and handling ad hoc business and personal matters.

Provides executive and commercial leadership support through calendar, travel, expense, communication, meeting, and information management. Coordinates cross-functional initiatives, customer visits, conferences, dinners, sales events, and internal commercial programs. Manages timelines, logistics, vendors, budgets, materials, and stakeholder communications while improving workflows and operational efficiency. Represents leadership professionally with customers, partners, vendors, and internal teams.

Provides administrative support to multiple senior managers by managing calendars, preparing agendas and presentations, coordinating meetings and travel, handling correspondence and inquiries, maintaining office supplies, compiling reports, and improving administrative workflows. The role requires strong organization, communication, problem-solving, Microsoft Office proficiency, 50 WPM keyboarding, and preferably bilingual English/French skills.

Support the CFO and SVP of Finance through complex calendar, travel, meeting, presentation, communication, and administrative management. Coordinate priorities, action items, executive and board materials, stakeholder communications, and confidential financial information. The role requires proactive judgment, strong organization, discretion, and the ability to manage competing priorities while improving operational processes and executive effectiveness.

Provide high-level executive support by managing complex calendars, travel, meetings, offsites, expenses, presentations, action items, and special projects. The role requires prioritizing competing demands, improving business processes, coordinating distributed teams, and supporting executive efficiency. Some after-hours availability and travel for organizational offsites are required.

Supports company founders by owning communication triage, customer and community support, project execution, social media coordination, scheduling, documentation, and operational systems. The role requires independent judgment, fast response times, discretion, proactive risk management, and closing tasks without reminders. The assistant will coordinate research, outreach, suppliers, simple SOPs, and ad hoc initiatives while using AI tools to accelerate writing and research.