Top Executive Assistant Jobs in Los Angeles, CA

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Supports senior executives across creative teams by managing calendars, travel, expenses, meetings, priorities, submission logs, production schedules, and team materials. Anticipates executive needs, coordinates talent and production partners, tracks deadlines, improves workflows using technology and AI, supports events and recordings, and provides backup reception and office assistance. Requires strong organization, communication, discretion, flexibility, and proficiency with Google Workspace, PowerPoint, and Canva.

Provides comprehensive administrative support to the President of Screen Gems, including calendar and phone management, travel coordination, correspondence, meetings, expenses, document flow, databases, and presentations. The role also manages screenplay submissions, script libraries, filmmaker information, project schedules, and sensitive intellectual property while coordinating with entertainment industry executives, agencies, studios, and production companies.

Provides executive-level administrative support to the President and other executives, including calendar management, presentations, communications, reports, research, policy coordination, confidential correspondence, meeting minutes, travel arrangements, and special projects. Requires strong organization, discretion, independent judgment, communication skills, Microsoft Office proficiency, and the ability to manage changing priorities in a fast-paced logistics environment.

Provides administrative and executive support, including scheduling, travel coordination, expense processing, meeting and visitor arrangements, filing, presentations, and credit card reconciliation. Coordinates quarterly Board meetings, administers the Diligent board portal, supports senior management and Board Members, and manages multiple projects with confidentiality, accuracy, and professionalism.

Provides high-level administrative support to multiple C-suite executives, including complex calendar management, domestic and international travel, expenses, correspondence, meeting coordination, board meeting logistics, document routing, trackers, follow-ups, and executive materials. The role requires discretion, sound judgment, proactive prioritization, and occasional project coordination while working primarily onsite in El Segundo.

Provides comprehensive executive administrative and operational support to the Head of Studios Marketing. Responsibilities include calendar and meeting management, complex travel coordination, expense reconciliation, confidential information handling, stakeholder representation, onboarding, workflow improvement, and cross-functional coordination for campaigns, premieres, press tours, and events.

Supports the CEO by managing calendars, inboxes, meetings, travel, expenses, agendas, briefing materials, and follow-ups. Coordinates schedules with internal teams, investors, regulators, partners, suppliers, marketing, and recruiting. Requires discretion, strong organization, written communication, proactive follow-through, and occasional travel. This is an on-site role in Long Beach at an early-stage clean energy hardware company.

Supports the Chief People Officer through complex calendar and travel coordination, confidential HR information management, executive communications, board and committee preparation, and stakeholder alignment. Oversees Santa Monica office operations, including facilities, vendors, access badges, supplies, catering, mail, events, budgets, expenses, and workplace logistics. Serves as an on-site company ambassador and supports a welcoming, productive hybrid workplace.

Provides executive and practice operations support for Los Angeles leaders, including complex calendar management, travel, expenses, engagement lifecycle administration, billing tracking, recruiting coordination, CRM maintenance, research, reporting, and event execution. The role coordinates across internal teams, manages documentation and follow-up, supports business development, and maintains accurate status tracking while handling confidential information.

Supports multiple C-level executives by managing complex calendars, communications, travel, meetings, expenses, vendors, and special projects. Coordinates executive and company-wide events, tracks action items and budgets, prepares reports and presentations, and partners cross-functionally with Facilities and HR. The role requires discretion, sound judgment, proactive problem-solving, composure under pressure, and occasional evening or weekend availability. This is an on-site position at the company’s Santa Monica office.

Manage executive inboxes and calendars, office supplies and vendors, campaign-material logistics, executive and sales travel, and recurring process documentation. The role requires proactive coordination, strong organization, clear communication, discretion, and in-office availability in a fast-moving startup environment.

Provides organizational and operational support to senior sales and marketing leaders. Responsibilities include calendar and travel coordination, expense reporting, meeting and event planning, project support, correspondence, office management, vendor and facilities coordination, recordkeeping, and communication with internal and external stakeholders. The role requires confidentiality, strong prioritization, communication skills, Microsoft Office proficiency, and onsite work five days per week in Los Angeles.

Provides full-time remote executive assistance to U.S.-based healthcare practice owners. Responsibilities include calendar and inbox management, task tracking, meeting coordination, reporting, patient and referral follow-up, vendor and invoice support, SOP documentation, and compliance reminders. Uses Claude AI to draft communications, summaries, agendas, and reports, while reviewing all outputs for accuracy, judgment, confidentiality, and HIPAA compliance.

Provides full-time remote executive and administrative support to healthcare practice owners. Responsibilities include calendar and inbox management, task tracking, meeting preparation, reporting, patient and referral follow-up, vendor coordination, invoicing, SOP maintenance, and compliance reminders. The assistant uses Claude to draft communications, summaries, agendas, and reports while reviewing all outputs for accuracy, confidentiality, and HIPAA compliance.

Serve as a strategic partner and trusted extension of the CEO by managing complex calendars, access, domestic and international travel, briefings, meeting materials, stakeholder relationships, board presentations, executive communications, and personal logistics. The role requires exceptional judgment, discretion, organization, initiative, adaptability, and availability across time zones and outside standard hours.

Provides comprehensive administrative and executive support to a senior law department executive and team. Responsibilities include calendar and correspondence management, budgeting and e-billing, vendor coordination, document and records management, meeting and board material preparation, travel and expenses, office services, project tracking, attorney continuing education compliance, onboarding, and confidential communications. The role requires expert Microsoft Office skills, discretion, organization, judgment, and the ability to manage competing priorities in a fast-paced, global environment.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provide high-level administrative and chief of staff support to the VP of Protomer. Responsibilities include project tracking, managing calendars, organizing meetings, coordinating travel, and overseeing site initiatives while ensuring effective communication and collaboration with internal and external stakeholders.

Support the CEO by managing complex calendars, domestic and international travel, correspondence, expenses, personal tasks, research, and confidential information. Coordinate vendors, events, appointments, and executive relationships while prioritizing requests and providing administrative coverage. Use AI tools to streamline inbox management, meeting preparation, travel planning, and research. The role requires frequent commuting to Orange County, reliable transportation, strong discretion, exceptional organization, and experience supporting C-suite executives.