Top Executive Assistant Jobs in Los Angeles, CA

Supports the Senior Executive Assistant and CFO through event execution, routine communications, scheduling logistics, administrative operations, documentation, office and residential organization, expense processing, and urgent after-hours support. Coordinates vendors, meetings, materials, attendees, and cross-functional operational details while maintaining confidentiality and escalating executive-facing decisions appropriately.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Provide comprehensive executive support to the President by managing email, calendars, calls, travel, follow-ups, sales coordination, CRM records, marketing outreach, reports, presentations, and confidential information. The role requires proactive prioritization, persistent follow-through, strong communication, discretion, and the ability to remain composed while supporting a demanding senior leader in a fast-paced office.

Provides high-level administrative support to an executive through calendar and travel management, communications, meeting preparation, expense reconciliation, event planning, confidential information handling, research, and strategic project coordination. The role requires proactive prioritization, discretion, strong stakeholder relationships, problem-solving, and continuous process improvement in a fast-paced office environment.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Provides high-level administrative, operational, and project support to the CEO. Manages the executive office, calendar, communications, travel, confidential records, Board of Directors coordination, governance materials, fundraising support, donor activities, and organizational initiatives. Develops project plans, tracks strategic priorities, prepares reports and presentations, coordinates leadership meetings and events, and serves as a liaison among executive leadership, the Board, donors, staff, and external stakeholders.

Support the CEO by managing her calendar and inbox, coordinating communications and domestic and international travel, preparing meeting materials, tracking commitments, and liaising with internal and external stakeholders. The role requires strong judgment, discretion, organization, communication, and the ability to anticipate needs in a fast-paced, in-person environment.

Provides executive support to the Chief Sales Officer, Chief Marketing Officer, and SVP Sales. Responsibilities include complex calendar management, domestic and international travel coordination, expense reporting, presentation preparation, meeting and offsite planning, project tracking, vendor coordination, process improvement, stakeholder communication, and handling confidential information. This is a three-month full-time temporary role with potential conversion to permanent employment.

Supports the President/COO by coordinating executive priorities, tracking departmental commitments, monitoring project and workflow compliance, preparing reports, and managing special initiatives. The role follows up with department managers, identifies delays and process gaps, maintains tracking systems, supports meetings, verifies documentation, and helps improve standard operating procedures and cross-department accountability.

Provides comprehensive executive administrative support to WME’s President of Brand Strategy and Senior Partner. Responsibilities include calendar and inbox management, travel planning, expense reconciliation, meeting and office logistics, event coordination, visitor access, communications, note-taking, research, and preparation of meeting materials. The role requires strong organization, discretion, communication, multitasking, and flexibility while collaborating with internal teams, assistants, agency partners, and clients.

Provides comprehensive administrative support to Asset and Wealth Management executives, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding, document maintenance, and preparation of professional communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, Microsoft Office proficiency, and at least five years of administrative experience.

Provides comprehensive administrative support to senior Legal and HR executives. Responsibilities include complex calendar and travel coordination, legal invoice and outside counsel spend tracking, confidential records management, litigation and discovery support, meeting preparation, correspondence, expense processing, project tracking, research, and presentation development. The role requires discretion, strong organization, proactive problem-solving, and the ability to manage competing priorities across multiple executives.

Provides high-level administrative support to the Senior Aerospace Leadership Team, including complex calendar management, executive communications, domestic and international travel coordination, meeting and event logistics, expense reconciliation, records management, facilities coordination, access credentials, and confidential correspondence. The role requires independent judgment, discretion, strong organization, and effective communication while supporting senior executives in a fast-paced global environment.

Provide high-level administrative and personal support to the CEO, managing calendar, travel, email, meetings, and confidential records. Draft communications, take notes, track action items, assist with projects across departments, maintain reports and trackers in Google Sheets, liaise with teams/vendors, and handle occasional billing and monthly travel.

Provides executive-level administrative, protocol, information management, scheduling, correspondence, briefing, travel, and task-tracking support to senior government and military leadership. Coordinates meetings, official engagements, records, action items, and Defense Travel System arrangements while handling sensitive or classified information. Requires strong judgment, organization, communication, and proficiency with Microsoft Office in a Department of Defense contracting environment.

Supports the CEO of FOX’s direct-to-consumer platform by managing calendars, travel, communications, board and investor materials, executive initiatives, stakeholder coordination, and leadership events. Serves as a trusted liaison, gatekeeper, operational partner, and cultural ambassador while maintaining confidentiality and supporting the broader executive team. Requires regular onsite attendance, extended availability, and travel as needed.

Provides high-level administrative and executive support to U.S. Space Force leadership in a classified environment. Responsibilities include managing calendars and meetings, preparing executive documents and briefings, tracking taskers and deadlines, coordinating travel and engagements, maintaining records, routing correspondence, and supporting communication across government and mission partners. The role requires discretion, strong organization, Microsoft Office proficiency, and independent management of competing priorities.

Manage office and facility operations, including vendors, supplies, visitors, shipping, receiving, and workplace systems. Support executives with calendars, travel, expenses, meetings, notes, filings, and confidential information. Coordinate company events, swag, onboarding, and offboarding while maintaining compliance in a security-conscious environment. The role will also help scale facilities, budgets, contracts, administrative support, and conference logistics.

Executive Assistant supporting founders, CEOs, and executive teams with calendars, inboxes, travel, meetings, project coordination, budgets, documentation, and business operations. The role serves as a trusted thought partner, manages high-priority initiatives, tracks deadlines and expenses, coordinates third parties, and identifies opportunities to improve executive and organizational effectiveness.

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Supports company owners with calendar and travel coordination, presentations, spreadsheets, research, administrative tasks, and business projects. Tracks deadlines, coordinates projects, manages confidential records, communicates with internal and external contacts, and resolves problems independently. Uses Microsoft Office, AI tools, and other technology to streamline workflows, improve productivity, and support research and communication.

Provide high-level administrative support to 2-3 senior executives: manage calendars, travel and itineraries, guest relations, meeting coordination, expense reports, and process improvements while collaborating cross-functionally and supporting occasional travel to LA, ATL, or DC.

Provides executive, administrative, communication, and scheduling support to the President. Manages complex calendars, Board liaison activities, travel, meetings, events, expense reports, meeting minutes, projects, and organizational initiatives. The role requires exceptional organization, communication, discretion, adaptability, and problem-solving while coordinating with internal leaders, Board members, employees, and external contacts.

Provides high-level administrative and operational support to two Finance vice presidents. Responsibilities include complex calendar and travel management, meeting coordination, executive communications, expenses, stakeholder liaison, project and program tracking, vendor coordination, document management, recruiting logistics, confidentiality, and process improvement across global Finance transformation initiatives.