Top Executive Assistant Jobs in Los Angeles, CA

Supports the Senior Executive Assistant and executive office through event execution, vendor coordination, routine communications, scheduling logistics, administrative operations, documentation, expense processing, and after-hours support. Maintains calendars, databases, filing systems, meeting materials, and team resources while coordinating stakeholders and escalating executive-facing decisions. The role requires discretion, strong organization, polished communication, problem-solving, and the ability to manage competing priorities under direction.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Provides confidential, proactive administrative support to the President and CEO, including complex calendar management, domestic and international travel coordination, expense processing, executive communications, meeting and event logistics, records management, and operational support. The role requires discretion, strong organization, independent judgment, stakeholder coordination, and flexibility in a high-visibility executive environment.

Provides high-level executive administrative support to Dropbox’s Chief Business Officer, managing complex calendars, domestic and international travel, meeting preparation, communications, events, expenses, and follow-through. Partners closely with the Chief of Staff and executive offices to prioritize work, surface risks, coordinate leadership activities, and improve operating systems. Requires exceptional judgment, organization, communication, adaptability, and accuracy in a fast-changing environment.

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Provides executive and departmental administrative support, including calendar and travel management, meeting coordination, presentations, communications, reporting, event planning, budgeting, onboarding, and records management. Supports strategic planning through KPI tracking, scorecards, financial and data analysis, process documentation, workflow improvements, and project milestone tracking. Partners with distribution leaders and cross-functional stakeholders to improve business planning, manage deliverables, and ensure projects are completed effectively.

Supports the President by managing calendars, inboxes, complex travel, meetings, board and investor coordination, leadership operating rhythms, hiring interviews, and special projects. Handles confidential government, board, personnel, and export-controlled information with discretion. This full-time, on-site role requires strong organization, communication, judgment, and the ability to obtain and maintain a U.S. security clearance.

Support senior executives through complex calendar and travel management, communication triage, meeting coordination, presentation and briefing preparation, event planning, and confidential ad hoc assistance. The role requires strong organization, discretion, problem-solving, emotional intelligence, and comfort managing shifting priorities in a fast-paced, ambiguous environment.

Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.

Support the CEO and executive team by managing calendars, inboxes, meeting requests, communications, scheduling, travel, reservations, and confidential information. Coordinate executive meetings, business updates, All Hands, and Board meetings while exercising sound judgment, prioritization, discretion, and strong organizational skills in a fast-paced startup environment.

Provides high-level administrative and operational support to the Getty Conservation Institute director. Responsibilities include managing complex calendars and communications, coordinating domestic and international travel, organizing events, preparing briefing materials, maintaining records, processing contracts and payments, tracking budgets, procuring supplies, and supporting special projects. The role requires discretion, sound judgment, strong organization, advanced Microsoft Office skills, and the ability to represent the director professionally with internal and external stakeholders.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provides confidential, high-level administrative support to the museum CEO and Director. Responsibilities include complex calendar management, briefings, correspondence, board and stakeholder coordination, travel and event logistics, expense and budget tracking, special project support, and cross-departmental follow-up. The role requires discretion, strong organization, excellent communication, and proficiency with office, collaboration, and project management tools.

Provides executive assistance and operational support to leadership, including scheduling, correspondence, travel, reimbursements, contracts, and hospitality coordination. Maintains enterprise HubSpot data, users, permissions, standards, and training materials. Handles financial reclassifications, payments, reporting, and fund-development support while coordinating multiple projects, documentation, templates, and workflows across a remote team.

Provides executive and legal administrative support to a busy trial attorney, including document preparation, client and insurer reports, time entry, matter opening, expense reporting, communications management, scheduling, travel coordination, and cross-department collaboration. The role also provides backup support to legal administrative assistants and requires strong organization, writing, judgment, adaptability, and prioritization skills.

Coordinate compliance programs, audits, documentation, corrective actions, ESG data collection, governance, dashboards, and sustainability reporting. Serve as Executive Assistant to the President and CEO by managing calendars, travel, correspondence, meetings, briefing materials, commitments, and confidential communications. The role requires cross-functional coordination, strong organization, executive communication, discretion, and timely follow-through across compliance and ESG initiatives.

Provides high-level administrative support to senior executives in the CEO office. Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing briefings and meeting materials, supporting events and cross-functional projects, tracking budgets and tasks, processing expenses, and handling sensitive information with discretion. The role requires proactive problem-solving, strong organization, communication skills, and the ability to operate effectively across time zones and changing priorities.

Provides high-level administrative and executive support to assigned clients, including inbox and calendar management, scheduling, correspondence, research, data entry, social media management, expense reporting, meeting coordination, and project organization. Serves as the primary client contact, maintains proactive communication, tracks billable hours, manages recurring tasks, and supports timely project completion. The role requires autonomous work, strong organization, responsiveness, and availability during client business hours.

Provides administrative support to executives by managing schedules, meetings, correspondence, presentations, travel arrangements, special projects, and confidential information. The role requires strong communication, organization, prioritization, typing, attention to detail, and proficiency with Microsoft Office Suite. This is a fully remote position open to candidates with 0–5 years of administrative or executive assistant experience.

Provides executive and administrative support to the Chief of Staff by managing calendars, communications, meetings, documents, task trackers, project coordination, deadlines, and stakeholder follow-up. The role requires independent judgment, discretion, strong organization, and proactive problem-solving. It is fully remote and requires PST availability, continuous Zoom presence, reliable equipment and internet, power backup, and secondary internet access.

Provides remote administrative and executive support to the Chief of Staff by managing calendars, meetings, correspondence, records, task trackers, project coordination, follow-ups, and stakeholder communications. The role requires independent judgment, discretion with confidential information, strong organization, and proactive problem-solving. The assistant also monitors deadlines, prepares agendas, minutes, reports, presentations, and business documents while supporting project and business development activities.

Provides remote administrative and executive support to the Chief of Staff by managing calendars, meetings, correspondence, documents, task trackers, project coordination, follow-ups, and stakeholder communications. The role requires independent judgment, proactive problem-solving, confidentiality, strong organization, and reliable availability during Pacific Standard Time hours. The employee must maintain a professional home workspace, remain on camera during shifts, and meet specified computer, internet, backup power, and backup connectivity requirements.

Support the CEO, COO, and CTO by managing complex calendars, domestic travel, meetings, communications, board and investor coordination, events, expenses, vendors, and follow-through. The role requires strong judgment, discretion, anticipation, adaptability, and confidence handling confidential information in a fast-paced startup. The Executive Assistant will also build the company’s executive-assistance function and use AI tools and automation to improve operational efficiency.

Provides remote administrative, scheduling, communication, document-management, project-coordination, and follow-up support to the Chief of Staff. Responsibilities include managing calendars and correspondence, preparing agendas and minutes, tracking tasks and deadlines, coordinating stakeholders, maintaining project updates, handling confidential information, and anticipating executive needs. The role requires independent judgment, strong organization, excellent communication, and reliable work-from-home technology and connectivity.

Provide remote administrative and executive support to the Chief of Staff, including calendar and email management, meeting coordination, minutes, task tracking, document organization, stakeholder communication, project coordination, and follow-up management. The role requires independent judgment, discretion with confidential information, strong organization, and reliable communication while working full-time during Pacific Standard Time hours.