Top Executive Assistant Jobs in Los Angeles, CA

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Supports senior executives across creative teams by managing calendars, travel, expenses, meetings, priorities, submission logs, production schedules, and team materials. Anticipates executive needs, coordinates talent and production partners, tracks deadlines, improves workflows using technology and AI, supports events and recordings, and provides backup reception and office assistance. Requires strong organization, communication, discretion, flexibility, and proficiency with Google Workspace, PowerPoint, and Canva.

Supports the President and Executive Team through complex scheduling, travel coordination, correspondence, meeting and board administration, document preparation, relationship follow-up, special projects, event support, and confidential communications. Serves as liaison among the President, board members, donors, staff, and departments. Supervises a receptionist and contributes to employee development, budgeting, and organizational effectiveness.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Support a senior marketing executive by managing calendars, scheduling appointments, arranging travel, preparing meeting materials, coordinating team approvals, maintaining records, handling correspondence, liaising with vendors and partners, and tracking projects. The role requires strong organization, multitasking, judgment, confidentiality, and proficiency with Microsoft Office and Outlook. It is based four days per week in the Playa Vista office.

Provides high-level administrative support to Marketing leadership across four locations. Responsibilities include complex calendar management, staff and training coordination, expense tracking, report preparation, documentation, confidentiality, and cross-functional administrative oversight. The role requires strong organization, communication, judgment, Microsoft Office proficiency, and independent collaboration. Experience in medical group, managed care, healthcare operations, information systems, clinical applications, and MS Project is preferred.

Provides executive and personal support to the Chairman, managing professional and personal calendars, travel, meetings, correspondence, expenses, household vendors, contractors, errands, and special projects. The role requires discretion, proactive problem-solving, confidentiality, strong organization, and flexibility to work in person in Santa Monica at least three days weekly, with occasional after-hours support and local driving.

Supports capital markets executives by managing complex calendars, domestic and international travel, expenses, calls, correspondence, presentations, client databases, events, and project materials. Requires in-office availability, occasional overtime, strong organization, discretion, communication, and independent judgment. The role requires 5–10 years supporting C-level executives, real estate experience, a bachelor’s degree or equivalent, and proficiency with Microsoft Office.

Provides executive-level administrative and legal practice support to litigation attorneys. Responsibilities include managing calendars, travel, meetings, billing, expenses, records, projects, correspondence, presentations, and legal documents. The role coordinates with clients, attorneys, internal teams, and legal support staff; delegates and mentors assistants; conducts research; supports case preparation; and ensures accurate, timely work while protecting confidential information.

Provide administrative and production support to SVP/VPs including calendar management, meeting coordination and minutes, production document maintenance, budgeting support, onsite LA production assistance, asset/delivery management (BOX/SeeView), onboarding support, and internal database tracking from greenlight through final delivery.

Provides high-level administrative, scheduling, communications, project, budget, event, and office-management support to the Museum Director and President. Coordinates executive meetings, travel, correspondence, presentations, board committee activities, deadlines, expenses, visitors, and confidential information. Serves as a liaison with staff, trustees, donors, VIPs, artists, consultants, and external stakeholders while supporting special projects and executive initiatives.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provides high-level administrative support to multiple senior executives by managing complex calendars, travel, expenses, meetings, communications, presentations, priorities, and confidential information. The role requires proactive judgment, strong organization, discretion, and independent problem-solving. The Executive Assistant also coordinates events and special projects, improves administrative workflows, collaborates with executive support teams, and uses AI and technology to increase efficiency.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Support the CEO by managing calendars, inboxes, travel, meetings, communications, confidential information, and follow-ups. Oversee office operations, visitor coordination, internal systems, events, offsites, and space planning. Partner with leadership and the Chief of Staff on special projects while improving executive efficiency and workplace culture.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides administrative support to the Senior Vice Presidents of Human Resources and Talent Acquisition & Development. Responsibilities include calendar and meeting coordination, detailed domestic and international travel arrangements, expense reconciliation, onboarding paperwork, report tracking, meeting notes, document preparation, and responding to employee inquiries. The role requires discretion with confidential information, strong organization, proactive problem-solving, and effective communication with internal teams and external partners.

Provides administrative and clerical support to leadership and physicians, manages calendars, meetings, office events, vendors, supplies, travel arrangements, reports, correspondence, front desk activities, and confidential information. Supports employee onboarding and coordinates with HR while delivering customer service to patients, staff, vendors, and leadership.

Provides autonomous executive-level administrative and operational support to attorney firm leadership. Responsibilities include managing confidential communications, complex calendars, meetings, travel, billing and time entry, files, invoices, and executive projects. The role coordinates with internal teams, tracks priorities and action items, improves administrative processes, and provides guidance to colleagues. Advanced Microsoft Office proficiency, discretion, organization, communication, and the ability to manage competing demands are required.

Provides executive, operational, and strategic coordination support to the Senior Vice President of Innovative Finance. Responsibilities include calendar and travel management, executive briefings, stakeholder intelligence, meeting preparation, relationship tracking, reporting deadlines, procurement, event logistics, business development tracking, and special projects. The role requires coordination across global teams, governments, donors, investors, and partners while maintaining confidentiality and improving workflows with productivity and AI tools.

Provides comprehensive administrative and operational support to the CEO, including calendar and meeting coordination, executive materials, note-taking, communications, project follow-up, research, travel planning, and confidential information handling. Serves as a bilingual Mandarin-English liaison between executives, employees, customers, vendors, and business partners while bridging U.S. and Chinese business cultures. Supports executive events, special projects, and urgent requests with discretion, organization, and flexibility.