Top Executive Assistant Jobs in Los Angeles, CA

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Provides comprehensive administrative and operational support to the CEO, including calendar and meeting coordination, executive materials, note-taking, communications, project follow-up, research, travel planning, and confidential information handling. Serves as a bilingual Mandarin-English liaison between executives, employees, customers, vendors, and business partners while bridging U.S. and Chinese business cultures. Supports executive events, special projects, and urgent requests with discretion, organization, and flexibility.

Provides administrative and organizational support to C-suite executives, including inbox and calendar management, domestic and international travel coordination, event logistics, expense reporting, contract tracking, relationship databases, personal tasks, office support, and special projects. The role requires discretion, professionalism, strong communication, proactive problem-solving, attention to detail, and the ability to manage changing priorities in a fast-paced environment.

Provides dedicated administrative support to a Workers’ Compensation Partner, including complex calendar management, inbox and correspondence handling, communications, project tracking, meeting preparation, travel logistics, document organization, and confidential personal support. The role requires strong judgment, initiative, communication, organization, technology proficiency, a California driver’s license, and reliable transportation. It is fully on-site in Burbank, California.

Provides direct, highly discreet support to the CEO by managing complex calendars, travel, meetings, documents, priorities, communications, and corporate events. The role anticipates executive needs, coordinates with internal and external stakeholders, manages projects, synthesizes information, develops contingency plans, and improves office processes. It requires exceptional judgment, professionalism, emotional intelligence, organization, communication, and proficiency with Outlook, Microsoft Office, Excel, and Salesforce.

Supports Neros leadership by managing complex calendars, coordinating meetings, handling high-stakes logistics, managing stakeholders, solving operational challenges, and providing comprehensive administrative assistance. The role requires trusted handling of sensitive information, executive-level communication, flexibility across time zones, and occasional work outside normal business hours. The assistant will interact with partners, investors, and government officials while serving as an operational and cultural bridge for leadership teams.

Provides executive administrative support to Pharma, Business Development, and Government Affairs leaders through calendar, travel, meeting, expense, and presentation coordination. Welcomes visitors and candidates, supports events and onsite interviews, coordinates vendors and office services, manages supplies, and handles confidential information. The role requires strong organization, communication, discretion, hospitality, and independence in a fast-paced, onsite startup environment.

Provide comprehensive executive support to WME’s President of Brand Strategy and Senior Partner. Responsibilities include calendar and meeting management, travel coordination, expense reporting, inbox oversight, office logistics, event support, meeting notes, follow-up communications, and research. The role requires strong organization, communication, discretion, and flexibility while collaborating with internal teams, assistants, agency partners, and clients. This is an office-based position requiring attendance five days per week, with occasional evening or weekend availability.

Provides executive administrative support to WME’s President of Brand Strategy and Senior Partner. Responsibilities include calendar and inbox management, travel planning, expense reconciliation, meeting and office logistics, event coordination, note-taking, follow-up communications, research, and relationship management. The role requires strong organization, communication, discretion, multitasking, and flexibility to work occasional evenings or weekends in a fully office-based environment.

Provides high-level administrative and operational support to the Chief Consumer Products & Experiences Officer. Responsibilities include complex calendar and travel management, correspondence, expense reports, budgets, presentation preparation, stakeholder coordination, event logistics, onboarding support, vendor setup and payments, and confidential information management.

The Executive Assistant will manage administrative functions for partners and associates, including scheduling, correspondence, client interactions, and document preparation, while ensuring efficient operations within the firm.

Provide high-level executive support to the Country Manager including complex international travel planning, calendar and time management across time zones, meeting preparation and follow-up, leadership team coordination, stakeholder relationship management, and office/administrative backup. Act as a proactive strategic partner, maintain confidentiality, improve processes, and support cross-functional initiatives in a fast-paced retail environment.

Provide administrative and production support to SVP/VPs including calendar management, meeting coordination and minutes, production document maintenance, budgeting support, onsite LA production assistance, asset/delivery management (BOX/SeeView), onboarding support, and internal database tracking from greenlight through final delivery.

Support the SVP of Global Customer Solutions with executive coordination and program management, ensuring strategic initiatives progress effectively.

Provides confidential administrative and executive support to senior leadership and brokerage professionals. Responsibilities include managing complex calendars, booking business travel, preparing expense reports, tracking budgets, coordinating meetings, maintaining CRM pipeline data, organizing documents, managing memberships, and supporting industry organization commitments. The role requires discretion, strong organization, sound judgment, responsiveness, and the ability to prioritize multiple tasks in a fast-paced professional services environment.

Provide comprehensive administrative and strategic support to C-suite executives through calendar and email management, scheduling, travel coordination, meeting preparation, correspondence, stakeholder liaison, confidential information handling, project follow-up, event and board meeting support, and administrative process improvement.

Supports the Information Security leadership team with calendar management, meeting and event coordination, travel arrangements, expense reports, office logistics, onboarding, communications, and administrative workflows. The role also assists with research, reporting, project information updates, and cross-functional coordination using Microsoft Office tools and designated company systems.

Provides high-level administrative support to the CEO, including heavy calendar management, correspondence, board meeting coordination, project management, and leading venue event planning and execution for LA Celebrations.

The Executive Assistant will provide high-level administrative support to the PMO, coordinate meetings, manage communications, and ensure efficient operations.

Provide high-level administrative support to the Chief Creative Officer including strategic calendar management, end-to-end travel coordination, confidential communications, expense and budget processing, invoicing approvals, contract assistance, staff gifting coordination, and use of Google Workspace, Concur, Atlassian and project management tools.