Top Executive Assistant Jobs in Los Angeles, CA

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.

Provides confidential, high-level administrative support to the President and CEO, including complex calendar management, domestic and international travel coordination, expense reporting, executive communications, meeting and event logistics, records management, and operational coordination. The role requires discretion, strong organization, sound judgment, responsiveness, and effective collaboration with executives and stakeholders in a high-visibility environment.

Provides direct executive support through complex calendar management, travel coordination, meeting preparation, logistics, and cross-functional communication. Partners with senior leadership on strategic initiatives, supports leadership meetings and events, and collaborates with a five-person executive assistant team. The role requires adaptability, resourcefulness, responsiveness across time zones, and up to 25% travel in a fast-paced startup environment.

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Supports the Vice President and Director through calendar management, scheduling, expenses, invoices, travel coordination, and administrative organization. Tracks priorities, deliverables, content reviews, community initiatives, and action items. Prepares presentations and creative assets, coordinates partnerships and events, manages documentation, and liaises with executives, agencies, external organizations, and IT partners.

Supports senior executives across creative teams by managing calendars, travel, expenses, meetings, priorities, submission logs, production schedules, and team materials. Anticipates executive needs, coordinates talent and production partners, tracks deadlines, improves workflows using technology and AI, supports events and recordings, and provides backup reception and office assistance. Requires strong organization, communication, discretion, flexibility, and proficiency with Google Workspace, PowerPoint, and Canva.

Provides executive-level administrative support to the President and other executives, including calendar management, presentations, communications, reports, research, policy coordination, confidential correspondence, meeting minutes, travel arrangements, and special projects. Requires strong organization, discretion, independent judgment, communication skills, Microsoft Office proficiency, and the ability to manage changing priorities in a fast-paced logistics environment.

Provides administrative and executive support, including scheduling, travel coordination, expense processing, meeting and visitor arrangements, filing, presentations, and credit card reconciliation. Coordinates quarterly Board meetings, administers the Diligent board portal, supports senior management and Board Members, and manages multiple projects with confidentiality, accuracy, and professionalism.

Provides high-level administrative support to multiple C-suite executives, including complex calendar management, domestic and international travel, expenses, correspondence, meeting coordination, board meeting logistics, document routing, trackers, follow-ups, and executive materials. The role requires discretion, sound judgment, proactive prioritization, and occasional project coordination while working primarily onsite in El Segundo.

Provides comprehensive executive administrative and operational support to the Head of Studios Marketing. Responsibilities include calendar and meeting management, complex travel coordination, expense reconciliation, confidential information handling, stakeholder representation, onboarding, workflow improvement, and cross-functional coordination for campaigns, premieres, press tours, and events.

Supports the CEO by managing calendars, inboxes, meetings, travel, expenses, agendas, briefing materials, and follow-ups. Coordinates schedules with internal teams, investors, regulators, partners, suppliers, marketing, and recruiting. Requires discretion, strong organization, written communication, proactive follow-through, and occasional travel. This is an on-site role in Long Beach at an early-stage clean energy hardware company.

Supports the Chief People Officer through complex calendar and travel coordination, confidential HR information management, executive communications, board and committee preparation, and stakeholder alignment. Oversees Santa Monica office operations, including facilities, vendors, access badges, supplies, catering, mail, events, budgets, expenses, and workplace logistics. Serves as an on-site company ambassador and supports a welcoming, productive hybrid workplace.

Provides executive and practice operations support for Los Angeles leaders, including complex calendar management, travel, expenses, engagement lifecycle administration, billing tracking, recruiting coordination, CRM maintenance, research, reporting, and event execution. The role coordinates across internal teams, manages documentation and follow-up, supports business development, and maintains accurate status tracking while handling confidential information.

Supports multiple C-level executives by managing complex calendars, communications, travel, meetings, expenses, vendors, and special projects. Coordinates executive and company-wide events, tracks action items and budgets, prepares reports and presentations, and partners cross-functionally with Facilities and HR. The role requires discretion, sound judgment, proactive problem-solving, composure under pressure, and occasional evening or weekend availability. This is an on-site position at the company’s Santa Monica office.

Manage executive inboxes and calendars, office supplies and vendors, campaign-material logistics, executive and sales travel, and recurring process documentation. The role requires proactive coordination, strong organization, clear communication, discretion, and in-office availability in a fast-moving startup environment.

Provides organizational and operational support to senior sales and marketing leaders. Responsibilities include calendar and travel coordination, expense reporting, meeting and event planning, project support, correspondence, office management, vendor and facilities coordination, recordkeeping, and communication with internal and external stakeholders. The role requires confidentiality, strong prioritization, communication skills, Microsoft Office proficiency, and onsite work five days per week in Los Angeles.

Support the Northwest SVP by managing calendars, communications, meetings, travel logistics, executive materials, expense reports, and confidential information. Coordinate across teams, track goals and action items, prepare presentations and briefs, resolve operational gaps, and assist with cross-functional projects. The role requires exceptional organization, discretion, communication, technical proficiency, and agility in a fast-paced environment, with travel up to 30%.

Provides high-level administrative and coordination support to the CEO. Responsibilities include managing calendars and inboxes, prioritizing requests, preparing agendas and executive materials, coordinating meetings and travel, tracking decisions and follow-up actions, handling correspondence and reimbursements, and liaising with senior stakeholders, Board members, Finance, and the Company Secretary. Requires discretion, strong communication, organization, judgment, and experience supporting C-suite executives.

Provides administrative support to executives by managing schedules, appointments, travel arrangements, communications, meetings, research, reports, and presentations. Serves as a professional point of contact for stakeholders, handles confidential information, tracks action items, and proactively improves executive productivity and processes.

Supports a Supervising Producer across production and post-production by managing task tracking, shoot logistics, client communications, approvals, deliverables, follow-ups, and workflow organization. The role coordinates calendars, travel, assets, releases, receipts, and meetings while proactively identifying risks and keeping projects moving. It requires executive support experience, familiarity with video production workflows, strong communication, emotional intelligence, AI fluency, and the ability to work independently during PST/MST hours.

Support a Supervising Producer across production and post-production by coordinating logistics, tracking project tasks, managing communications, preparing meetings, following up on approvals, and organizing workflows in Productive. The role requires proactive executive support, strong communication, emotional intelligence, familiarity with video production, and effective use of AI tools. This is a full-time, remote U.S.-based contract role with PST/MST core hours and occasional Los Angeles collaboration.

Provides full-time remote executive assistance to U.S.-based healthcare practice owners. Responsibilities include calendar and inbox management, task tracking, meeting coordination, reporting, patient and referral follow-up, vendor and invoice support, SOP documentation, and compliance reminders. Uses Claude AI to draft communications, summaries, agendas, and reports, while reviewing all outputs for accuracy, judgment, confidentiality, and HIPAA compliance.