Top Executive Assistant Jobs in Los Angeles, CA

The Executive Assistant will support VPs across Business Systems, Support, and Data by managing schedules, logistics, and communications, ensuring prioritization of tasks in a fast-paced, remote environment.

Provide high-level administrative support to the SVP of Disability Service & Operations: manage complex domestic and international travel, calendars and inboxes, schedule and coordinate meetings/events, prepare materials, process expenses and invoices, liaise with senior leaders and partners, and maintain confidentiality and executive-level communication.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

The Executive Assistant will provide administrative support to 1-3 executives, manage schedules, arrange travel, and perform various office duties while maintaining organization and effective communication.

Provide high-level administrative and project support to senior management: manage calendars, calls, travel and itineraries, prepare expense reports and correspondence, coordinate internal/external communications, support during breaking news, and handle additional assigned duties.

Provide high-touch support to senior leadership by managing complex calendars, communications, and logistics; proactively solve scheduling and operational challenges; leverage AI and productivity tools to streamline research and drafting; track cross-functional project timelines and action items; own executive travel and meeting logistics; and identify process improvements to increase team efficiency.

The Executive Assistant will support C-Suite executives by managing schedules, handling communications, organizing meetings, and facilitating internal and external collaboration.

The Executive Assistant manages the Executive's calendar, coordinates travel, prepares reports, and supports various administrative tasks in a fast-paced environment.

Provides high-level administrative support to executive leadership: manages calendars, arranges travel and meetings, prepares correspondence/reports/presentations, coordinates projects, handles calls/visitors, maintains files and expense reports, and supports office operations across clinic facilities.

The Executive Assistant will manage calendars, coordinate communications, support operational workflows, assist with event logistics, and recommend process improvements.

The Executive Assistant will support two executives in scheduling, communication, project management, and administrative tasks, ensuring confidential and efficient operations.

The Executive Assistant provides administrative support to the Senior Vice President of the Legal Department, managing schedules, budgets, communication, and projects, while ensuring smooth operations and collaboration with various teams.

The Executive Assistant will support the CEO's daily operations, manage the CEO's calendar, coordinate events and engagements, and provide personal support as needed while maintaining discretion and professionalism.

Provide high-level administrative and chief of staff support to the VP of Protomer. Responsibilities include project tracking, managing calendars, organizing meetings, coordinating travel, and overseeing site initiatives while ensuring effective communication and collaboration with internal and external stakeholders.

The Executive Assistant provides high-level administrative support, manages schedules, coordinates meetings, and ensures efficient operations of the executive office, supporting the organization's mission.

Provide comprehensive executive support to the CEO and CSO, including managing complex domestic and international travel, calendar coordination across time zones, meeting and event preparation, light HR and customer service support, office management, and supervising the office assistant. Handle confidential information with discretion and support strategic initiatives and daily operations.

Provide administrative and operational leadership for the Preplanning Department: manage workflows, SOPs, reporting, meeting coordination, invoice/timecard processing, CRM and document repositories, train staff, audit records, support sales tracking, and liaise with Finance, HR, Marketing, and Operations.

Provide high-level administrative support to C-suite executives including complex calendar management, travel planning, meeting logistics (Board/investor), expense reconciliation, meeting minutes, guest coordination, and ad-hoc projects requiring strong organization, communication, and discretion.

The Executive Assistant supports leadership with administrative tasks, manages office operations, recruits talent, and utilizes AI for efficiency.

The Executive Assistant manages executive calendars, meetings, travel, and maintains organized workflows. This role enhances productivity, ensuring smooth operations and effective coordination across stakeholders.

Support executive and execute digital marketing tasks across paid ads, social media, email/direct mail campaigns, influencer relations, graphic design coordination, and event/marketing collateral production. Assist with project management and content creation while learning tactical marketing operations.

Provide high-level executive support to a Partner and run daily operations for the Los Angeles office. Manage complex scheduling across time zones, high-profile meetings and A-list talent, prepare client/new-business briefs, book and pivot complex travel, handle office management and vendor relationships, and maintain discretion, situational awareness, and a culture-forward office environment.

Provide high-level administrative, operational, and project support to the Associate Head of School for External Relations. Manage complex calendars, coordinate meetings, events, travel and expenses, draft executive communications, handle confidential records, take meeting notes, track action items, and liaise with internal and external stakeholders. Support cross-institutional initiatives and occasional off-hours events.

Provides administrative and confidential support to Executive Management: manages calendars, prepares correspondence, meeting agendas and minutes, maintains corporate files, coordinates mail and inquiries, records employee/client incentives, creates documents and reports, and (for level II) supervises clerical staff and books executive travel, processes travel advances and reconciles expenses. Requires strong computer, writing, organizational and confidentiality skills.

Provide combined executive and personal support to the CEO (and select senior leaders): manage complex calendars, coordinate travel and meetings, prepare reports and polished PowerPoint presentations, maintain Excel spreadsheets, handle expenses and confidential information, oversee household/vendor tasks and personal logistics, perform weekly office mail tasks in Santa Monica, and proactively solve problems to ensure smooth executive operations.