Top Executive Assistant Jobs in Los Angeles, CA

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide high-level administrative and logistical support to senior team members and the broader office: manage calendars, travel, high-volume email, files and records, note-taking, and coordinate internal/external resources to optimize workflow and productivity while maintaining confidentiality and supporting company processes.

Provide high-touch support to senior leadership by managing complex calendars, communications, and logistics; proactively solve scheduling and operational challenges; leverage AI and productivity tools to streamline research and drafting; track cross-functional project timelines and action items; own executive travel and meeting logistics; and identify process improvements to increase team efficiency.

Provide high-level administrative and strategic support to C-level executives: manage inboxes and complex calendars, coordinate communications and travel, prepare agendas and briefing materials, draft correspondence, and prioritize tasks while maintaining discretion and confidentiality.

Provide administrative and document control support for a major LAX infrastructure project: manage submittals and RFIs in Prolog, maintain project files, prepare exhibits, assist project manager with clerical tasks, scheduling, expense reports, and team badging/access tracking.

The Executive Assistant will provide administrative support to 1-3 executives, manage schedules, arrange travel, and perform various office duties while maintaining organization and effective communication.

Provide direct administrative support to the Executive Director (scheduling, meetings, correspondence, special projects). Manage front office (reception, phone, mail, occasional client intake). Serve as board liaison (logistics, materials, records). Support events, records management, finance, HR, technology, and general office administration while handling confidential information professionally.

The Executive Assistant provides high-level administrative support to Executives, managing calendars, coordinating meetings, preparing presentations, and ensuring smooth operations within the organization.

Provide high-level administrative support to senior executives including complex calendar management, domestic and international travel coordination, meeting and event planning, email and communication management, expense and invoice processing, onboarding and HR support, facilities coordination, and vendor/contractor liaison duties to ensure efficient executive office operations.

Provide high-level administrative and operational support to Employee Relations leaders: manage complex global calendars, coordinate virtual/onsite/offsite meetings and travel, prepare presentations and expense reports, track projects and priorities, process invoices and supplies, and support special projects and other assistants while handling confidential information with discretion.

Provide high-level administrative support to senior management: manage calendars, calls, travel, expense reports, correspondence, and coordinate communications across teams. Support breaking news and special projects in a fast-paced media environment.

Provide high-level administrative support to two executives: manage complex calendars, prepare briefings and materials, coordinate cross-functional projects and meetings, liaise with internal and external stakeholders, track action items and support planning and execution of senior-level events.

Provide high-level administrative support to the SVP, Americas & Global Softlines including complex, multi-time-zone calendar management, international travel booking and expense processing, meeting and event coordination, document preparation, and confidential communication. Anticipate needs, manage logistics for virtual and in-person meetings, support departmental tasks and special projects, and liaise with internal and external stakeholders to ensure efficient executive operations.

Provide high-level administrative support to the President & CEO including calendar management, correspondence, donor and board support, grants and contract coordination, records and database maintenance, event support, and special projects to ensure effective executive office operations.

Provide administrative support to executives and serve as onsite People Services coordinator for the Los Angeles office. Manage calendars, travel, meeting logistics, front desk duties, employee onboarding, events, facilities coordination, vendor management, and general workplace operations while supporting employee experience initiatives.

Provide high-touch executive support to the People team: manage complex email and Outlook calendars, coordinate interviews and events, pull Workday reports, book travel and expenses, maintain candidate database, post jobs, and manage tasks and projects in a fast-paced office environment.

Provide high-level administrative and strategic support to senior leadership: manage complex calendars, coordinate meetings and travel, prepare presentations and correspondence, handle confidential information, support office operations and events, and partner on special projects to improve executive effectiveness.

The Executive Assistant supports the CEO and C-Suite executives by managing calendars, coordinating travel, and ensuring effective communication while maintaining discretion and composure under pressure.

Provide senior-level administrative support to the CEO and other executives: manage calendars, travel, communications, and confidential correspondence; prepare executive presentations, reports, meeting minutes, and operational dashboards; coordinate and synthesize data for reports; perform research and special projects; enforce policy deviations and support a fast-paced logistics environment using MS Office, Visio, and project management tools.

Provide high-level administrative and personal support to the CEO, managing calendar, travel, email, meetings, and confidential records. Draft communications, take notes, track action items, assist with projects across departments, maintain reports and trackers in Google Sheets, liaise with teams/vendors, and handle occasional billing and monthly travel.

Provide strategic administrative support to senior leaders: manage complex calendars, coordinate travel and events, handle external communications, track action items, draft materials, and collaborate across teams to ensure smooth executive operations in a fast-paced environment.

Provides high-level administrative support to executive leadership: manages calendars, arranges travel and meetings, prepares correspondence/reports/presentations, coordinates projects, handles calls/visitors, maintains files and expense reports, and supports office operations across clinic facilities.