Executive Assistant, CTO

At BuildOps, we’re building a groundbreaking software solution, purpose-built to support today’s commercial contractors. From helping our customers manage their service department all the way to project management, we’re breaking the mold and building a team that invests in our mission statement. We love driven, self-motivated folks experienced in tech start-ups and thrive in fast-paced environments. Could you be our next hire?

This candidate will join a well-funded, fast-growing technology startup with the unique opportunity to help build out a critical function for the company.

The Executive Assistant (EA) will provide high-level administrative and operational support to the CTO, a key member of the executive team. The EA will ensure the CTO’s day-to-day productivity, optimize scheduling and communications, and coordinate across the technology organization and other departments. This role requires superior organizational skills, discretion, proactive problem-solving, and the ability to anticipate and respond to the needs of a fast-moving technology executive. This is a hybrid role based in our Los Angeles hun. 

• Calendar & Schedule Management: Organize and maintain the CTO’s complex calendar. Prioritize appointments, manage internal and external meetings, and resolve scheduling conflicts with professionalism.
• Communication: Act as a point of contact between the CTO and staff, partners, investors, and customers. Draft and manage correspondence, presentations, agendas, and reports.
• Meeting & Event Coordination: Prepare, schedule, and track technology team meetings. Ensure all necessary materials and follow-ups are managed for product reviews, leadership huddles, and cross-functional initiatives.
• Travel & Logistics: Plan and coordinate travel arrangements, itineraries, accommodations, and expense reports for the CTO. Ensure seamless execution, considering last-minute changes.
• Project Support: Assist with special projects for technical, operational, and strategic initiatives, including gathering information, tracking milestones, and following up on deliverables with internal and external stakeholders.
• Confidentiality & Discretion: Handle sensitive information related to technology strategy, company operations, and personnel matters with the utmost confidentiality.
• Process Improvements: Identify and implement process improvements to streamline the CTO’s office and technology team operations.
• Document Management: Organize, track, and file contracts, compliance forms, and other critical documents related to product, engineering, and security initiatives.
• Talent Partnership: Partner with the Talent team on high-level hiring initiatives, including candidate communication, interview scheduling, and ensuring a seamless experience for executive-level candidates.

What we look for:

• 3+ years of experience supporting C-level executives, ideally in a technology or high-growth SaaS environment.
• Exceptional organization, time management, and communication skills—both verbal and written.
• Ability to handle confidential information with discretion and professionalism.
• Strong proficiency with Google Workspace (Gmail, Calendar, Drive), Slack, and productivity/project management tools.
• Ability to prioritize and execute multiple tasks under pressure and within tight deadlines.
• Proactive, resourceful, and able to anticipate the CTO’s needs.
• Bachelor’s degree or equivalent experience preferred.

Bonus:

• Prior experience supporting technology leadership or product/engineering teams.
• Passion for supporting executive productivity in a fast-paced, mission-driven environment.
• Interest in learning about SaaS, technology trends, and the commercial contracting sector.

What we offer:

• $85k - $105k base salary range + annual bonus or negotiable base salary + annual bonus
• Generous equity grant, become an owner in our company!
• A comprehensive benefits package
• Flexible PTO and hybrid work schedules
• Work from home stipend
• Hubs in Los Angeles, Toronto, and Raleigh with hybrid work schedules and lunch provided for in-office days
• Company events like BBQs and team-building activities, both in-person and virtual
• Fast-paced, collaborative, and dynamic work environment
• Opportunities for growth and career advancement
• Chance to work with cutting-edge technology and innovative solutions
• The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers