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Parallel Systems is pioneering autonomous battery-electric rail vehicles designed to transform freight transportation by shifting portions of the $900 billion U.S. trucking industry onto rail. Our innovative technology offers cleaner, safer, and more efficient logistics solutions. Join our dynamic team and help shape a smarter, greener future for global freight.
We’re looking for a highly organized, detail-oriented Executive Assistant to directly support our CEO and help drive efficiency across their day. You’ll act as a strategic partner—managing complex schedules, handling communications, and ensuring our CEO is always prepared and focused.
In addition to your executive support responsibilities, you’ll oversee office management duties to ensure the workspace runs smoothly and remains a productive environment for our team. This is an exciting opportunity to play a central role at the heart of the company, working closely with leadership and influencing company culture.
This is a 90 day contract to potential hire position
What You'll Do
Executive Support (Primary)
- Manage and optimize the CEO’s calendar, prioritizing meetings and protecting time for high-impact work
- Coordinate complex travel arrangements, including domestic/international flights, lodging, and ground transportation
- Prepare meeting materials, take notes, track follow-ups, and support special projects
- Draft and manage communications on behalf of the CEO, ensuring responsiveness and professionalism
- Serve as a gatekeeper and key point of contact between the CEO and internal/external stakeholders
- Anticipate needs and proactively remove barriers to the CEO’s effectiveness
- Handle sensitive and confidential information with discretion
Office Management (Secondary)
- Oversee day-to-day office operations to maintain a clean, efficient, and welcoming environment
- Order and manage supplies, snacks, and equipment
- Coordinate with vendors, building management, and service providers
- Support planning and execution of in-office events, company gatherings, and team offsites
- Assist with onboarding logistics and office setup for new hires
What We're Looking For
- 4+ years of experience as an Executive Assistant, supporting a C-level executive
- Exceptional organizational and time management skills
- Strong written and verbal communication
- Ability to multitask and prioritize in a fast-paced environment
- A high degree of professionalism and discretion
- Proficiency with Office 365, Slack, Zoom, and other common office tools
- A proactive, solution-oriented approach
Nice to Have
- Experience working in a startup or high-growth company
- Event coordination or office management experience
- Familiarity with tools like Fyle, Navan and Greenhouse
We are committed to providing fair and transparent compensation in accordance with applicable laws. Salary ranges are listed below and reflect the expected range for new hires in this role, based on factors such as skills, experience, qualifications, and location. Final compensation may vary and will be determined during the interview process. The target hiring range for this position is listed below.
Please note the hourly range in the job posting reflects the new hire hourly range across levels that would be applicable to the position. Final compensation will be commensurate with the candidate’s final level. Also, this range represents base compensation only and does not include equity or benefits, if applicable.
Parallel Systems is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to any discriminatory factor protected by applicable federal, state or local laws. We work to build an inclusive environment in which all people can come to do their best work.
Parallel Systems is committed to the full inclusion of all qualified individuals. As part of this commitment, Parallel Systems will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact your recruiter.
Parallel Systems Los Angeles, California, USA Office
Los Angeles, CA, United States, 90013
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