Top Remote Senior Level Office Management Jobs in Los Angeles, CA

Provides senior-level administrative support to an SVP and multiple VPs within Technical Operations. Responsibilities include complex calendar and meeting coordination across time zones, travel and expense management, event preparation, presentation and correspondence editing, note-taking, office administration, stakeholder follow-up, and special project support. The role requires confidentiality, professionalism, strong organization, and advanced proficiency with Microsoft Office tools. It follows a hybrid schedule with at least four office days per week.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

The Executive Assistant will manage calls, schedule meetings, handle travel arrangements, complete expense reports, organize files, and support special projects.

Oversee daily office operations, supervise administrative staff, coordinate executive and staff travel, meetings, and events, develop office policies, manage supplies and facilities, and collaborate with HR, finance, and IT. The role requires strong organizational and communication skills, office administration experience, and proficiency with productivity software.

Provides comprehensive administrative support to senior executives, including calendar management, scheduling, travel coordination, meeting logistics, task prioritization, and preparation of spreadsheets, reports, and presentations. Handles confidential information, collaborates with cross-functional teams, and maintains awareness of company policies and industry developments.

Provides high-level executive and operational support to the CFO and SVP of Finance. Responsibilities include complex calendar and travel management, meeting and board-material preparation, presentations and reports using PowerPoint and Excel, communications, expense reports, document management, follow-up tracking, and confidential information handling. The role coordinates across Finance and executive teams, improves administrative processes, anticipates leadership needs, and ensures priorities, commitments, and deadlines are effectively managed.

Provides clerical and administrative support for claims operations, including managing files, correspondence, records, payments, data entry, mail, audits, and electronic documentation. Contacts agents and insured parties for routine coverage information, schedules medical appointments, requests wage information, orders surveillance, and completes medical status calls. The role also supports office systems, deliveries, communications, and claim-related procedures while maintaining accuracy and confidentiality.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provides high-trust administrative and operational support to founders and C-suite leaders. Responsibilities include complex calendar management, meeting and event coordination, executive communications, travel and expense management, confidential information handling, leadership cadence support, action tracking, and process improvement. The role serves as a liaison among executives, employees, partners, vendors, and stakeholders while anticipating needs and ensuring effective execution during periods of rapid change.

Provides comprehensive administrative support to executives and senior leadership by managing complex calendars, meetings, travel, events, correspondence, presentations, board materials, and confidential information. Serves as a key stakeholder contact, conducts research, supports decision-making, coordinates cross-functional initiatives, and improves administrative processes. Requires strong organization, communication, judgment, discretion, and proactive problem-solving skills.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.