Payroll and Benefits Manager

| Greater LA Area
We’re seeking an experienced payroll professional with an entrepreneurial drive who’s tired of being a cog in a large machine and is looking to create meaningful impact in an organization. You’ll join a growing operations team and take ownership of all payroll and benefits responsibilities (total rewards) while driving to constantly improve the process. The less time our customer-facing teams spend thinking about things like timecards, 401k deductions, or compiling offer letters the more time they can spend serving customers. 
This role will work closely with our Financial Controller and our COO to take ownership of every aspect of payroll and benefits. You’ll start as a team of one and own ADP, taking personal accountability for making sure payroll runs smooth week after week. After mastering our payroll system and earning ownership of it, your responsibilities will expand to more aspects of benefits administration, payroll process/tool optimization, and additional HR process improvements. Demonstrate great work, great judgement, and adapt to our unique and high functioning culture that emphasizes personal ownership and you’ll quickly earn a tremendous amount of responsibility, autonomy, and professional opportunity. 
This role is an incredible opportunity for an entrepreneurial-minded HR professional to earn the responsibility of designing and building a world-class payroll and benefits system for a mid-size company (100-200 employees) distributed across the US.
*This HR role will not be involved in cultural initiatives, conflict resolution, or employee career development.*

Responsibilities
  • Process weekly and bi-weekly payroll for employees in California and a handful of other states 
  • Own our ADP system: keep it up to date, handle reporting, answer employee questions, manage compliance, run trainings, and optimize it
  • Work closely with our benefits broker and optimize our EaseCentral benefits enrollment system
  • Manage and optimize the process of sending offer letters and onboarding new employees 
  • Manage and optimize the process of employee separations 
  • Handle all leaves of absence across multiple states
  • Support our controller with 401K administration
  • Review employee time cards and handle adjustments
  • Maintain and pro-actively update our employee handbook
  • Stay up to date with Federal and California labor law changes to act as our in-house subject matter expert
  • Take ownership of the payroll and benefits information on our internal wiki to make sure HR processes are documented and communicated effectively
  • Serve as a point of contact for all team members to help them navigate all aspects of payroll and benefits
  • Take ownership of maintaining and improving our filing system for contractor and vendor agreements
  • Manage and optimize the internal HR processes of HIPAA training and compliance
  • Support hiring managers and work with an in-house recruiter to optimize our internal hiring software tools and processes
Requirements
  • 5+ years of experience in payroll and benefit administration
  • 3+ years of proven, in-house experience processing payroll
  • Solid knowledge of California labor laws
  • Experience with HR database, payroll, and knowledge management systems (e.g. ADP, Ease Central, internal wiki)
  • Experience working with HIPAA requirements is a plus
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • RubyLanguages
    • KotlinLanguages
    • SwiftLanguages
    • ReactJSLibraries
    • Ember.jsFrameworks
    • Ruby on RailsFrameworks
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • OptimizelyAnalytics
    • AmplitudeAnalytics
    • HotjarAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • JIRAManagement
    • Pivotal TrackerManagement
    • WordpressCMS
    • BaseCRM
    • MailChimpEmail
    • OutboundEmail

Location

Walking distance to great restaurants, coffee shops, and shopping centers. Plus, abundant parking and close to the Metro Expo.

An Insider's view of SimplePractice

What’s the vibe like in the office?

Everyone is really kind and hard-working in a way that pushes you to do your best. We always strive to have clear communication so that politics and games don't factor into daily work. It really does feel like we're on the same team, working towards common goals. I go home every night proud of what I've accomplished.

Emily

Lead Visual Designer

How do you collaborate with other teams in the company?

Although not always possible, I'm old school and try to have in person interactions with other team members whenever I can. Developing an understanding of what other department goals are has also helped me build relationships with others as a way to see we are all supporting one common company mission.

Cate

Customer and Team Onboarding Lead

What are some things you learned at the company?

At SimplePractice, I’ve really learned how to take full ownership of my work. I get feedback from other colleagues, but I’m solely responsible for the vision and execution of web design. Having this level of control has made me a lot more confident.

Joe

Web Designer

What projects are you most excited about?

I have the opportunity to execute projects for the strategic initiatives and marketing departments. These projects include creating marketing campaigns to highlight product features and initiatives, establishing and maintaining partnerships, launching new channels of communication, and so much more!

Deepa

Senior Associate, Strategic Initiatives & Partnerships

What are SimplePractice Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Perks & Discounts
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
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