We’re seeking an experienced payroll professional with an entrepreneurial drive who’s tired of being a cog in a large machine and is looking to create meaningful impact in an organization. You’ll join a growing operations team and take ownership of all payroll and benefits responsibilities (total rewards) while driving to constantly improve the process. The less time our customer-facing teams spend thinking about things like timecards, 401k deductions, or compiling offer letters the more time they can spend serving customers. 

This role will work closely with our Financial Controller and our COO to take ownership of every aspect of payroll and benefits. You’ll start as a team of one and own ADP, taking personal accountability for making sure payroll runs smooth week after week. After mastering our payroll system and earning ownership of it, your responsibilities will expand to more aspects of benefits administration, payroll process/tool optimization, and additional HR process improvements. Demonstrate great work, great judgement, and adapt to our unique and high functioning culture that emphasizes personal ownership and you’ll quickly earn a tremendous amount of responsibility, autonomy, and professional opportunity. 

This role is an incredible opportunity for an entrepreneurial-minded HR professional to earn the responsibility of designing and building a world-class payroll and benefits system for a mid-size company (100-200 employees) distributed across the US.

*This HR role will not be involved in cultural initiatives, conflict resolution, or employee career development.*

Responsibilities

• Process weekly and bi-weekly payroll for employees in California and a handful of other states 
• Own our ADP system: keep it up to date, handle reporting, answer employee questions, manage compliance, run trainings, and optimize it
• Work closely with our benefits broker and optimize our EaseCentral benefits enrollment system
• Manage and optimize the process of sending offer letters and onboarding new employees 
• Manage and optimize the process of employee separations 
• Handle all leaves of absence across multiple states
• Support our controller with 401K administration
• Review employee time cards and handle adjustments
• Maintain and pro-actively update our employee handbook
• Stay up to date with Federal and California labor law changes to act as our in-house subject matter expert
• Take ownership of the payroll and benefits information on our internal wiki to make sure HR processes are documented and communicated effectively
• Serve as a point of contact for all team members to help them navigate all aspects of payroll and benefits
• Take ownership of maintaining and improving our filing system for contractor and vendor agreements
• Manage and optimize the internal HR processes of HIPAA training and compliance
• Support hiring managers and work with an in-house recruiter to optimize our internal hiring software tools and processes

Requirements

• 5+ years of experience in payroll and benefit administration
• 3+ years of proven, in-house experience processing payroll
• Solid knowledge of California labor laws
• Experience with HR database, payroll, and knowledge management systems (e.g. ADP, Ease Central, internal wiki)
• Experience working with HIPAA requirements is a plus