Coordinator, Recruiting

Position Summary

The Recruiting Coordinator reports directly to the Sr. Corporate Recruiter and is responsible for providing administrative and operational support throughout the recruiting process. This role supports recruiting activities including resume review, candidate screening, interview scheduling, candidate communications, applicant tracking system (ATS) maintenance, and general recruiting administration.

The Recruiting Coordinator maintains accurate candidate records, tracks candidate activity and recruiting metrics, and assists with ensuring an efficient and positive candidate experience throughout the hiring process. This position requires strong organizational skills, attention to detail, effective communication abilities, and the ability to manage multiple priorities in a fast-paced, high-volume corporate environment.

Essential Tasks, Duties, & Responsibilities

• Support the full-cycle recruiting process through coordination and administrative assistance
• Review resumes and applications to identify qualified candidates based on job requirements
• Batch and route candidate resumes to hiring managers for review and feedback
• Schedule and conduct initial phone screens and prepare candidate summaries for hiring managers
• Coordinate and schedule interviews between candidates and hiring teams
• Maintain consistent communication with candidates and hiring managers regarding interview schedules, statuses, and next steps
• Track candidate activity and maintain accurate, real-time candidate data within the Paycom ATS and recruiting trackers
• Maintain organized and accurate recruiting records, candidate documentation, and interview feedback
• Support onboarding coordination and pre-employment processes including background checks and employment documentation
• Assist with recruiting-related reports, metrics, and ad hoc administrative projects
• Help maintain recruiting workflows and identify opportunities to improve recruiting processes and candidate experience
• Provide general administrative support to the HR and Recruiting team
• Ensure compliance with federal, state, and local employment laws and company policies
• Perform other duties as needed and directed by management

#LI-ONSITE

Minimum Qualifications

Education & Experience

•  
• Bachelor’s degree in Human Resources, Business Administration, or related field required
• 1–2 years of recruiting, recruiting coordination, HR, or related experience preferred
• Minimum of 2 years of experience working in a corporate environment required
• Prior experience using an Applicant Tracking System (ATS) preferred; Paycom experience is a plus

Knowledge, Skills, & Abilities

• Strong attention to detail and organizational skills
• Excellent verbal, written, and interpersonal communication skills
• Comfortable speaking with candidates and employees over the phone
• Ability to multitask and prioritize effectively in a fast-paced, high-volume environment
• Strong administrative and coordination skills with the ability to manage multiple schedules and deadlines
• Proficiency in Microsoft Outlook, Word, Excel, and Teams
• Ability to maintain confidentiality and handle sensitive information with professionalism
• Strong follow-up and time management skills
• Interest in building a long-term career in Recruiting and Human Resources
• Bilingual Spanish and/or Mandarin is a plus, but not required
• Ability to work collaboratively with employees and leaders at all levels of the organization

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Working Conditions:

Good working conditions, with the absence of disagreeable conditions.

Salary: 

Pay commensurate with experience.

Benefits: 

Comprehensive benefits package includes employer paid health benefits and 401k match. Benefits typically offered only to full-time employees.

Markwins Beauty Brands is an Equal Opportunity Employer.

Markwins Beauty Brands does not discriminate in practices or employment opportunities based on an individual's race, color, national or ethnic origin, religion, age, sex, gender, sexual orientation, marital status, veteran status, disability, or any other proscribed category set forth in federal or state regulations.