Serves as the primary contact for new employees, volunteers, and rehires throughout onboarding and clearance. Tracks background checks, training, certifications, documentation, and HRIS records; communicates status to hiring managers; maintains SOPs and onboarding resources; prepares monthly reports; improves onboarding processes; and supports recruiting events and candidate communications during peak periods.
BENEFITS THAT BENEFIT YOU
- FREE YMCA Family Gym Membership and Program Discounts
- FREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life Insurance
- Affordable Medical PPO Option
- Education Assistance Program Up To $1,500 per year
- YMCA Retirement Fund
- Paid Time Off, Sick Leave, and Holidays
- Flexible Schedule
What does an Association Onboarding Specialist do?
- Serve as the primary point of contact for new employees, volunteers, and eligible rehires, guiding them through applicable onboarding requirements from post-offer through clearance to begin duties onsite
- Communicate with hiring managers regarding status, outstanding items, timelines, and clearance
- Actively manage and track completion of onboarding requirements, including background checks, trainings, certifications, and required documentation, by regularly reviewing onboarding checklists and pre-hire statuses
- Add new hires and maintain accurate onboarding records in HRIS and onboarding systems, ensuring timely updates and completion of all checklist items
- Collaborate with internal teams to ensure onboarding aligns with program and compliance requirements
- Identify and implement opportunities to improve the onboarding experience, including streamlining processes, increasing use of HRIS automation, maintaining onboarding resources, and standardizing communications and resources for new hires, volunteers, and hiring managers
- Develop, maintain, and periodically review standard operating procedures (SOPs) for onboarding processes to promote consistency, efficiency, compliance, and clear accountability across the Association
- Prepare and review monthly onboarding reports for the Human Resources Director, including hiring volume, onboarding completion times, outstanding requirements, delayed onboarding items, and identified trends or opportunities for process improvement
- Assist Talent Acquisition and Outreach Specialist with recruiting efforts during peak hiring periods, including job fairs, hiring events, outreach activities, and candidate communications
Our Commitment to Belonging
At the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.
#CIYMCAHIGH
Qualifications- Must be at least 18 years old
- Associate’s Degree preferred; related work experience may offset degree requirement
- Previous work-related experience preferred
- Knowledge of CA Labor and Employment Laws
- Complete required certifications within 60 days of hire
- Complete all required Branch and Position specific trainings as required within two weeks of hire
- Ability to obtain a Criminal Record Clearance
- Maintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier
Similar Jobs
Beauty • Enterprise Web • Fintech • Payments • Software
Own end-to-end onboarding for high-revenue customers, partnering with Account Executives and internal teams to guide data migration, payments setup, website configuration, team permissions, and product enablement. Serve as the primary customer contact, manage timelines and risks, conduct walkthroughs, resolve technical issues, document progress in CRM tools, and share feedback to improve onboarding processes.
Top Skills:
CRMData MigrationHubspotPayment Processing SystemsSaaSSalesforce
Professional Services
Owns global vendor onboarding, compliance screening, vendor master data governance, portal administration, 1099 reporting, and vendor analytics within Accounts Payable. Manages documentation, banking verification, OFAC screening, audit support, inactive vendor cleanup, and P2P system implementation activities. Partners with Procurement, Finance, Tax, IT, and implementation teams while supporting reporting, workflow triage, user setup, and operational continuity.
Top Skills:
CognosCoupaElite 3EEmburse Chrome RiverErp SystemsExcelPower BIProcure-To-Pay PlatformsSupplier PortalsTableauZycus
Information Technology • Software
Onboard mid-size and enterprise Google Ads accounts onto Revvim’s technology, monitor existing implementations, investigate performance anomalies, and present paid search insights. Collaborate with Sales, Product, Engineering, and Customer Success to improve onboarding workflows, trial launches, customer adoption, and SEM best practices. The role requires strong Google Ads expertise, analytical problem-solving, communication, organization, and attention to detail.
Top Skills:
Google AdsGoogle AnalyticsGoogle ScriptsGoogle Search ConsoleSa360
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
