WVUM IT PMO Project Manager

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Responsible for leading a project team (or teams) on organizational wide mid-to-low risk projects affecting multiple people within a limited number of areas/departments May also be responsible for overall project management of smaller scale projects. Responsible for planning, directing and coordinating all aspects of IT projects. This includes, but is not limited to, project work plan development & management, project plan reporting, issue tracking, scope development & management, project cost, resource & time management, project communications and project risk management. Collaborates with IT, vendors, and Customers to ensure successful completion of projects.
May also be responsible for serving as a liaison between Information Technology and other practices affiliated with the health system. This may include providing appropriate on-site visits, facilitating regular communication, resolving client requests, and overseeing resolution of issues to ensure delivered services meet client needs and expectations outside of defined projects.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in Information Technology or MIS, or related field required, OR four(4) years of relevant experience such as

project management, project coordination, project lead, systems analysis required.

2. Internal employees must meet all mandatory competencies in current position in order to qualify for promotion within IT.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Certified Associate in Project Management Certification preferred

EXPERIENCE:

1. One year hospital or hospital Information Technology experience preferred.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Project Management: Work significantly affects multiple people within a limited number of areas/departments. Responsible in all aspects of project planning, including project proposal reviews to determine goals, time frame, funding, project approach, staffing requirements, deliverables, and allocation of resources. Create and maintain project work plans utilizing the standard project management software tool(s) to drive the project. Maintains the project work plan to facilitate project progress tracking. Develops and maintains project scope/charter with assistance from management. Develops and maintains project schedule. Responsible for all processes related to the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information. Participates in meeting the goals and objectives of the department and the division in accordance with the goals and objectives of the organization. Facilitation of proper transition of project support to Customer Service at the completion of each assigned project. Proactively manages project to identify potential risks and/or issues and escalates appropriately. Implements and monitors the change control process, and documents and facilitates the outcomes of the change control process for assigned projects. Demonstrates thorough understanding of project management phases, techniques and tools. Strong and tested project management skills, including sponsor and risk management. Understand Customer, their needs; provides realistic expectations, actively monitors customer satisfaction.

2. Communication Effectiveness: Ensures project status, issues, and successes are clearly communicated to all levels (team, management, stakeholders, etc.), documented and is in accordance with project plan and standards as outlined by organization's IT Project Management Office (PMO). Ensures open communication and maintains objectivity in all communication utilizing fact-based information. Listens effectively and clarifies information as needed; interprets verbal and non-verbal messages from others; communicates tactfully and candidly. Conducts routine project meetings to share organizational information and to provide guidance, direction, motivation, and to discuss overall performance of respective staff relative to work assignments. Participates in pre-engagement preparation and implementation planning, and transition to support. Motivates project team to action. Identifies common themes, makes inferences, and draw conclusions.

3. Resource and Fiscal Accountability: Ensure acceptable level(s) of project staffing and oversight of consultants, contractors, and vendors to meet the requirements of the agreed upon contract/RFP stipulations for assigned IT projects Directly manages all internal resources assigned to project or program for work assignment completion, and manages external resources in the absence of a vendor project manager. Schedules activities, events, and programs, as well as the work of project team members, in support of Customer needs and expectations. Establishes and maintains cooperative and positive working relationships with customers and project staff. Escalates vendor related issues for resolution. Manages vendor Project Manager and coordinates with vendor PM to manage vendor resources. Manages vendor invoicing related to assigned projects. Project budgets typically under $500,000

4. Critical Thinking Skills and Problem Solving: Responsible for identifying and managing projects with limited risk. Engages the proper resources and facilitates the resolution of project related problems. Tracks and Maintains issues/risk logs. Recognizes problems or situations that are new or without clear precedent. Evaluates alternatives and finds solutions using a systematic approach.

5. Collaboration: Demonstrates collaboration skills and techniques; define alternate solutions; resolve conflicts; and create positive relationships with others. Establishes clear ground rules for behavior during project activities. Maintains a controlled and relaxed demeanor during intense situations. Uses good listening skills to document the issue accurately. Activates proper escalation protocols. Develops positive relationships with Customers, team, and sponsor.

6. Accountability and Decision Making: Prioritized own and team's work. Anticipates consequences of actions, potential problems, or opportunities for change. Sets and meets realistic deadlines. Forecasts changes and communicates current and projected issues. Understands how and when to make a choice; how and when to escalate issues to higher levels. Analyzes the risks and future impact of decisions.

7. Influencing and Leading: Exerts strong influencing skills to impact choices on immediate and long-term decisions. Continual adjustments with stakeholders in a persuasive and positive manner, to keep project on course using win-win negotiation techniques.

8. Project Management Tools: Utilizes working knowledge of current organization’s versions of software to perform project planning and oversight, for example: Windows, MS Project, MS Office, MS SharePoint.

9. Administrative Responsibilities: Participates in planning and implementing change and maintaining and improving productivity through attendance and participation in departmental functions and staff meetings. Promotes and contributes positively to the teamwork of the department by volunteering to assist co-workers, contributing ideas and participating in problem solving efforts with co-workers.

10. Team Building: Assists and mentors co-workers. Performs the following core duties: participates in mentoring, training, and development of other employees. Seeks and respects the views of others, including patients/families and customers when appropriate. Creates and updates internal documentation for team members to use. Coaches and provides support/encouragement for employees to exceed their own expectations.

11. This position may require travel to other facilities or affiliated sites to assist with implementations, training, and/or support.

12. Adheres to the established policies of the West Virginia United Health System (WVUHS) as well as the policies of the entity or entities where the IT team member is assigned to work and/or employed.

13. Other duties may be assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping are necessary body movements utilized in performing duties through the work shift.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. The work environment is a standard office environment.

SKILLS AND ABILITIES:

1. Ability to handle and maintain confidential information.

2. Ability to work well under high stress conditions.

3. Ability to work independently or cooperatively as a team member.

4. Ability to adapt to various workloads and assignments.

5. Ability to work with multi-disciplinary groups.

6. Must have reading and comprehension ability.

7. Must be able to type.

8. Possess good oral and written communication skills.

9. Ability to prioritize tasks.

10. Ability to work in a fast paced and rapidly changing environment.

11. Must be flexible. 

12. Ability to sit for extended periods of time.

Additional Job Description:

Occasional travel is required on-site in Morgantown, WV.

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

5903 SYSTEM IT Program Management Office