Talent Acquisition Specialist/Recruiter

FLSA: Non-Exempt

Position Title: Talent Acquisition Specialist

Reports to: Talent Acquisition Supervisor

Supervisory Responsibilities: No                          

Job Summary

Support the recruiting function by performing daily tasks that ensure a positive, efficient experience for prospective candidates across all Traffic Management LLC locations. The Talent Acquisition Specialist will assist with all stages of the recruitment lifecycle.

Essential Duties and Responsibilities

Recruitment & Sourcing

• Create and publish job postings internally and externally
• Source and screen candidates using various recruitment channels
• Develop, monitor, and maintain an active pipeline of qualified candidates for current and future openings
• Create and manage requisitions and job postings for both internal and external candidates

Candidate Screening & Evaluation

• Review and screen resumes, ensuring candidates meet minimum qualifications with strong attention to detail
• Conduct phone screens and in-person interviews using established tools and effective interviewing techniques
• Conduct background checks, including driver’s license verification and motor vehicle record (MVR) reviews
• Demonstrate sound judgment and initiative throughout the recruitment process

Interview Coordination & Scheduling

• Schedule and coordinate interviews with qualified candidates
• Manage interview schedules based on business needs, coordinating 15+ candidates daily
• Coordinate calendar invites for interviews, job fairs, and hiring events

Stakeholder Communication & Coordination

• Collaborate with hiring managers and team members to confirm position requirements and hiring needs
• Communicate with departments regarding anticipated start dates, compensation, position status, and orientation scheduling
• Follow up with candidates and internal stakeholders to ensure timely communication and process efficiency

Administrative & Reporting

• Provide administrative support to the Human Resources department
• Maintain accurate records of candidate activity in spreadsheets and the ATS
• Support with onboarding process and other administrative HR tasks
• Maintain recruiting trackers, ensuring locations, addresses, and points of contact are up to date
• Prepare recruitment materials, including job descriptions, screening tools, and interview questions

Candidate Experience & Relationship Management

• Build and maintain positive relationships with candidates, employees, and clients
• Always ensure confidentiality of candidate and employee information
• Support a positive and efficient candidate experience throughout the hiring process

Events, Travel & Additional Support

• Travel up to 5% for job fairs and recruiting events based on business needs
• Coordinate and support hiring events and job fairs
• Provide additional support for onboarding processes and front desk operations as needed
• Perform other duties as assigned

Required Knowledge, Skills, and Abilities

• Strong teamwork and collaboration skills
• Highly organized with strong attention to detail
• Ability to manage deadlines and prioritize tasks effectively
• Excellent verbal and written communication skills, including presentation abilities
• Knowledge of recruitment processes and applicable employment laws
• Self-motivated, proactive, and adaptable
• Proficiency in Microsoft Office Suite and other computer applications
• Ability to work independently as well as collaboratively within a team
• Strong interpersonal and customer service skills
• Ability to think critically, demonstrate flexibility, and exercise sound judgment

Equipment Operated

• Standard office equipment (computer, keyboard, mouse, copier, fax, etc.)
• Ability to operate a motor vehicle

Physical Requirements & Work Environment

• Ability to stand for extended periods
• Ability to lift to 20 pounds
• Frequent use of hands for handling, controlling, or lifting objects
• Repetitive movements may be required
• Exposure to moderate noise levels
• Must be able to perform essential job functions in a safe and alert manner

Education and Experience

• Bachelor’s degree preferred
• Minimum of 1 year of customer service experience required
• At least 2 years of recruitment experience strongly preferred

Additional Information

This job description is not intended to be all-inclusive. Employees may be required to perform additional duties as assigned by management. Traffic Management LLC reserves the right to revise or modify job responsibilities as needed. This job description does not constitute a written or implied contract of employment.