The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center
Jobs
Support Operations Supervisor
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center
Support Operations Supervisor
Be an Early Applicant
Supervises operational staff and oversees asset management, document control, research equipment support, maintenance coordination, temperature-controlled storage, chargebacks, compliance, audits, process improvement, reporting, budgeting, and departmental project execution.
ABOUT US
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center (TLI) is Los Angeles County's preeminent independent, not-for-profit biomedical research hub, excelling in transforming scientific breakthroughs into practical therapies. With a $90 million annual budget, TLI is home to over 150 investigators and 500 staff, advancing 600 projects in areas such as Infection and Immunity, Cancer, and Women's Health. Founded in 1952, the Institute continues to train physician-scientists and manage healthcare programs for 60,000 underserved families throughout South Los Angeles.
DUTIES AND RESPONSIBILITIES
- Provides direct leadership, coaching, and performance management for operational staff
- Assists leadership in implementing departmental goals, monitoring performance metrics, and maintaining workflow standards.
- Provides day-to-day supervision and coordination of asset management, research equipment support, document management, and support operations activities.
- Oversees assigned staff, monitors workflow, assists with process improvements, and supports departmental goals and service delivery
Asset & Document Management Oversight
- Coordinate and monitor asset lifecycle activities including acquisition, inventory, transfer, tracking, and disposal.
- Ensure compliance with document control policies and regulatory standards
- Review reporting, audits, and system integrity
- Verify asset documentation and ensure transactions are completed accurately and in accordance with established procedures.
- Assist in ensuring secure records storage, retention, and destruction protocols
- Assist with ensuring annual PI chargebacks are processed
Research Equipment & Operations
- Supervise daily operations related to equipment monitoring systems.
- Oversee the execution of preventative maintenance activities and address operational issues as they arise.
- Monitor adherence to temperature-controlled storage requirements and established operational procedures.
- Coordinate vendor services, repairs, and maintenance activities, providing input on equipment replacement and capital requests.
- Identify operational risks and implement corrective actions within established guidelines to support business continuity.
- Oversee the annual PI chargeback process to ensure accuracy, completeness, and timely processing.
Process Improvement & Compliance
- Evaluate operational processes and implement workflow improvements to increase efficiency and effectiveness.
- Promote adherence to institutional policies, departmental procedures, and regulatory requirements through ongoing monitoring and staff guidance.
- Lead assigned audit and quality control activities, ensuring timely follow-up on identified issues and corrective actions.
- Ensure the accuracy and completeness of operational documentation, records, and reporting.
Project Coordination, Reporting, & Budgeting
- Supervise the execution of departmental projects and initiatives in partnership with the Assistant Project Manager.
- Review project status reports, metrics, and dashboards to monitor performance and support informed decision-making.
- Coordinate resources and workflow to facilitate the timely completion of assigned deliverables.
- Provide project and operational updates to departmental leadership and participate in presentations to executive stakeholders as needed.
QUALIFICATIONS
- Bachelor's degree in business administration, Project Management, Healthcare Administration, Facilities Management, or a related field required.
- Preferred master's degree in business administration, Project Management, Healthcare Administration, Facilities Management, or a related field required.
- Successful completion of a Facilities Management Course must provide a copy of the certificate indicating a minimum of 30 hours within the last 12 months.
Experience
- Two to three years of experience in facilities operations, asset management, or a biomedical/research environment
- Two to three years of supervisory, lead, or team coordination experience with responsibility for daily operations and staff oversight
Please ensure your application is complete and signed; incomplete submissions will not be considered.
Background and Health Clearance Required
Equal Opportunity Employer/Affirmative Action/Drug-Free Workplace
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center Torrance, California, USA Office
Torrance, CA, United States
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center Carson, California, USA Office
Carson, United States
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center Los Angeles, California, USA Office
Los Angeles, United States
Similar Jobs
Cloud • Fintech • Software • Business Intelligence • Consulting • Financial Services
Provides outsourced HR consulting and support to clients across benefits administration, performance management, onboarding, offboarding, compliance, HRIS optimization, documentation, and general HR operations. Builds client relationships, addresses HR concerns, researches employment regulations, improves processes, and contributes to service-line growth and business development.
Top Skills:
AdpClient Relationship Management ToolsHrisIsolvedMicrosoft Office SuitePaylocityVirtual Meeting Platforms
Cloud • Computer Vision • Information Technology • Sales • Security • Cybersecurity
Build and deploy production-grade AI and machine learning solutions for marketing and sales, including LLM agents, data-quality pipelines, semantic search, RAG, analytics, and integrations with Salesforce, Marketo, and Adobe platforms. Define evaluation and governance practices, monitor AI services, implement privacy controls, and collaborate with platform teams. Train and mentor technical and business stakeholders on responsible AI adoption while supporting DevOps, incident response, and operational runbooks.
Top Skills:
Adobe AnalyticsAdobe Experience CloudAgent FrameworksAlgoliaAWSAzureCi/CdDatabricksElasticsearchEmbeddingsEvent-Driven ArchitectureGitGitlab Ci/CdHybrid SearchJavaJavaScriptJenkinsKafkaLlm ApisMachine LearningMarketoOpensearchPrompt EngineeringPythonRagRest ApisSalesforceSemantic RetrievalSnowflakeSQLTypescriptVector Search
eCommerce • Fashion • Retail • Sales • Wearables • Design
Provide styling advice and product knowledge to customers, drive sales through relationship-building and storytelling, maintain operational excellence (stockroom, POS), and support a flexible in-store schedule including heavy lifting and merchandising.
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
