Sr. Administrative Assistant, Digital Marketing

Responsibilities

• Manage calendars for two executives, including scheduling, prioritizing, and coordinating meetings across internal teams, senior leaders, external partners, and cross-functional stakeholders.
• Support meeting preparation for Digital Marketing, AI, Franchise Management, Research, Analytics, and Operations workstreams, including room or video setup, agendas, materials, attendee coordination, and follow-up tracking as needed.
• Coordinate executive travel, itineraries, transportation, and related logistics, ensuring details are accurate and updated as schedules shift.
• Process purchase orders, vendor-related administrative requests, business expenses, and personal expense reports in a timely and accurate manner.
• Manage document flow and shared files, including creating, organizing, updating, and maintaining electronic and hard-copy materials for executive and team use.
• Support project work within the Digital Marketing Team, including coordination, tracking, and administrative follow-up for Digital Creative, Social Marketing, and Creator Marketing campaign duties.
• Assist with campaign-related logistics such as maintaining trackers, gathering inputs, routing materials, coordinating deadlines, and helping teams stay aligned across digital creative, social, and creator marketing workstreams.
• Maintain and update department databases, contact lists, distribution lists, trackers, and other administrative resources that support team coordination.
• Provide general administrative support, including phone coverage, mail, copying, scanning, supplies, and other office coordination as needed.
• Assist with logistics for team meetings, presentations, offsites, and cross-functional working sessions involving Digital Marketing and the executive's broader functional teams.
• Handle confidential and time-sensitive information with discretion, professionalism, and sound judgment.
• Balance multiple requests and shifting priorities while ensuring assignments are completed accurately, on time, and with clear communication.
• Perform miscellaneous administrative duties and special projects as required.

Qualifications

• 1+ years of experience as an administrative assistant, coordinator, or comparable intern/trainee roles.
• Strong calendar-management skills and the ability to support multiple leaders or teams in a fast-paced environment.
• Strong computer skills, including Microsoft Outlook, Word, Excel, PowerPoint, and related collaboration tools.
• Good math, finance, and general business competency, including comfort with purchase orders, invoices, and expense reporting.
• Exceptional organizational, interpersonal, and communication skills, with a professional and courteous demeanor.
• High attention to detail and the ability to manage deadlines, follow through on assignments, and keep information accurate.
• Ability to multitask, prioritize, and remain flexible when needs and priorities shift.
• Common sense, dependability, discretion, and strong judgment when handling confidential information.
• Self-starter with a team-player attitude and a willingness to support both routine administrative needs and special projects.

Preferred Qualifications

• Interest in movies, entertainment, pop culture, digital marketing, audience research, analytics, AI, and franchise management
• Experience supporting marketing, entertainment, media, technology, research, analytics, or operations teams.
• Comfort working with presentation materials, team trackers, shared documents, campaign timelines, and cross-functional meeting logistics.
• Comfort with Adobe Design Suite and Generative AI tools such as ChatGPT.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Please be aware these tools may be enabled as a default and can be difficult to disable once the interview has started, so we recommend you check your device and disable these tools prior to the start of your interview. If recording or the use of the tools occurs during the interview and cannot be promptly turned off or disabled, the interviewer may end the interview.

To request an accommodation for purposes of participating in the hiring process, you may contact us at [email protected].