Senior Accounts Payable Specialist

Job Summary:

The Senior Accounts Payable Specialist oversees the entire invoice-to-payment cycle for multiple companies, acting as the go-to expert for complex billing issues, ensuring accuracy, compliance, and timely payments, while also mentoring front office staff, managing vendor relationships, and optimizing AP processes for efficiency and cost savings. Handles advanced tasks like reconciling accounts, processing complex reports, assisting with audits, and ensuring adherence to financial controls and regulations, bridging the gap between basic processing and management oversight.

• Oversee the full-cycle Accounts Payable process for multiple companies.
• Process Accounts Payable transactions for multiple companies, by reviewing and entering bills into systems and route invoices for proper approval and coding; review for accuracy and consistency.
• Process final Accounts Payable vendor payment disbursement for multiple companies via ACH, wire, or check runs.
• Prepare and analyze monthly aging reports, cash flow projections, and AP accruals for month-end and year-end closing processes.
• Reconcile account statements/ payments and Intercompany balances.
• Complete credit card reconciliations for multiple companies.
• Collect new vendor contracting information for multiple companies.
• Act as the primary escalation point for complex vendor issues. Responsibilities include maintaining vendor master data and ensuring 1099 compliance. Prepare year end 1099’s for multiple companies.
• Implement and enforce internal controls to prevent fraud and ensure compliance with Generally Accepted Accounting Principles (GAAP) or other regulatory standards.
• Identify opportunities to automate workflows using tools like QuickBooks or NetSuite to increase efficiency and reduce errors.
• Resolve any system synchronization or latency errors to ensure high integrity of data.
• Assist Accounting management with other projects.

• Strong computer skills, including Salesforce, Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent interpersonal and communication and customer service skills is required, must be organized, collaborative and reliable.
• Must be a problem solver, patient, and able to stay focused on completing projects.
• Strong work ethic and sense of integrity, trustworthiness, and ability to maintain a high level of confidentiality.
• We are seeking hungry enthusiastic individuals who want to learn, grow, and produce results.
• Bachelor's Degree or equivalent additional work experience.
• Experience with QuickBooks.
• Minimum of 3-5 years’ experience in Accounts Payable, tech forward outlook, analytical skills, clear communication both written and verbal, desire to keep learning.

• Frequent sitting must be able to remain in a stationary position at least 50% of the time.
• Must be able to lift and carry light objects and parcels as an incidental part of their job.
• The position needs to occasionally move about inside and outside the facility frequently.
• Constantly operates a computer and other office machinery.
• Frequently communicates with other employees and clients.