In an era of dynamic change in space, Aerospace is addressing a generation of complex challenges. We operate the only federally funded research and development center (FFRDC) committed exclusively to the space enterprise. Our technical experts span every discipline of space-related science and engineering. Join our team and thrive in a career that matters to the world and you personally.

The Civil Systems Group (CSG) is looking for an Administrative Specialist III to support the Business Development Directorate which has three main functions: The functional management and matrix for all business development for civil, commercial and international customers; the development-focused "incubator" for any new lines of business that Aerospace strategically supports; and the organizational function that manages the commercialization and licensing of Aerospace’s intellectual property through the Intellectual Property Programs Office. Performs office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Demonstrates behavior that is consistent with the company’s values of Dedication to Mission Success, Technical Excellence, Commitment to Our People, Integrity and Objectivity.

Key Functions

• Performs office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.

• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

• Gathers, compiles and reports on information relevant to supervisor's assignment.

• Prepares and formats reports, memos, correspondence and forms.

• Proactively assists employees with travel arrangements including transportation and hotel accommodations as well as ensuring clearances and visit requests are in place as required. Processes travel expense reports in a timely manner.

• Prepares purchase requisitions through approval process and delivery of material.

• Assists staff and new-hires with office accommodations, onboarding, and standard-operating procedures.

• Organizes and schedules meetings and reserves conference rooms. Coordinates and supports certain meetings including obtaining clearances, badges and escorts for visitors. Sets up conference rooms and arranges necessary media.

• Orders office supplies. Monitors printers and copiers for supplies and maintenance.

• May organize, provide, and coordinate incoming and outbound mail and shipments.

• May provide back-up to higher level and regional administrative support.

• Demonstrates behavior that is consistent with the company's values of Dedication to Mission Success, Technical Excellence, Commitment to Our People, Innovation, Integrity and Objectivity.

Qualifications

Required
 

• High School Diploma or equivalent

• Experience in Microsoft Office 365 applications including Outlook, Word, PowerPoint, Excel, OneNote, SharePoint and Teams

• Typing and proofreading skills

• Experience with customer relationship management systems, virtual team collaboration and knowledge management environments.

• Typing and proofreading skills, including the ability to proof read and edit documents for grammatical and spelling errors.

• A minimum of six(6) years or more of increasing skill and responsibility in administrative support

• Customer service orientation

• Must work well in a team environment

• Must be detail oriented

• Ability to prioritize tasks and projects

• Must possess strong organizational skills

• Ability to handle multiple priorities and projects at one time

• Effective interpersonal skills to coordinate efforts and work with other internal and external organizations

• Demonstrated flexibility and ability to adapt to changing organizational needs

• Demonstrated ability to learn new software applications to adapt to workplace change

• Strong written and oral communication skills

• Ability to represent the company favorably to customers and visitors

• Ability to exercise sound judgment

• Ability to acquire and maintain Secret clearance

Preferred

• Bachelor’s degree or equivalent

• Knowledge of corporate policies, practices, travel and procurement

PHYSICAL REQUIREMENTS/WORK ENVIRONMENTS

• Ability to sit or stand for extended periods of time.

• Ability to use a computer to complete assignments.

• Ability to communicate with individuals and groups in person, by phone and telepresence.

• While performing the duties of this job, the employee will typically work in an office environment.

• Some lifting required.

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review The Equal Employment Opportunity is the Law poster and the supplement, as well as the Pay Transparency Policy Statement.