Project Coordinator

Overview

R&CPMK’s Creative & Strategy team is seeking a Project Coordinator to join our growing team! This role will bring organization and process to help The Creative & Strategy team support all needs across our agency services and new business. Our Creative Studio is a conceptually driven team, always searching for the best solutions and sparks of innovation. We practice creative agility and serious team collaboration with some fun sprinkled on top. The broader team supports our New Business pipeline by providing research, data and insights that back up killer strategies, and ultimately developing final RFPs in collaboration with our team leads.

As our Project Coordinator, you will report to our Senior Creative Director and directly support our New Business lead. The major impact you will have is ensuring the team is organized and efficiently delivers on brief responses for clients and new business. Not only that, but you will also collaborate with other internal account teams. The Project Coordinator will oversee and manage our workflow for projects ranging from capabilities decks, Pitches, experiential events to social media campaigns, branding, website design, and more for some of the biggest brands in the world. 

The Fine Print:

Manage two separate Workflows which at times will overlap. Collaborate closely with the creative studio and separately the New Biz team to ensure projects are completed in a timely manner.

• Project Planning & Oversight
  • Collaborate with team leads to build detailed project plans and timelines
  • Track milestones, deliverables, and task statuses to keep projects on schedule
  • Lead creative team status meetings to review bandwidth and resourcing
  • Co-Lead new biz team status meetings to review bandwidth and resourcing
• Briefing & Resourcing:
  • Ensure each project or RFP team receives all necessary information and assets from account leads and clients
  • Coordinate allocation of resources and team availability to support project needs efficiently
• Creative Project Budget & Scope Management:
  • Help estimate hours and resourcing needs in partnership with the creative studio
  • Monitor hours spent and ensure deliverables stay within budget
• Reporting & Problem Solving:
  • Compile and deliver time tracking reports (via SAP and Asana) to inform project/team staffing decisions
  • Proactively identify roadblocks or risks to timelines—and propose solutions
  • Evaluate current workflows and offer improvements to streamline creative operations

The needs:

We are looking for a Project Coordinator who is enthusiastic about their craft. You are a hard-working teammate who collaboratively works to get things done while also being self-motivated and understand how individual tasks fit into the bigger picture. The ideal candidate is detailed oriented, naturally curious, and composed when faced under pressure. Effective communication should be second nature. As well as having a commitment to ongoing work-flow enhancement, including bringing new methods and techniques to the team.

• Experience managing creative deliverable projects for an advertising or marketing agency is preferred.
• Deep working experience with project management tool Asana is required
• Understanding of the creative process, scheduling and creative time estimates; ability to explain concepts and tasks to others in a clear way.
• Exceptional written and verbal communication skills and the ability to communicate complex ideas/issues required.
• Must have strong interpersonal skills and the ability to work with a variety of people: creative, strategy, accounts, and management.
• Must have proven ability to prioritize, multitask and manage multiple projects simultaneously in a fun, fast-paced environment.
• Pro-active problem-solving skills and critical thinking
• Must be proficient in Microsoft Word, Excel, Teams, PowerPoint and Outlook.
• Experience in SAP is a plus

Why Join R&CPMK?

R&CPMK is an iconic entertainment marketing and communications agency connecting you with culture.

Our Values: Be Human, Be Purposeful, Lead with Passion, Be Open Minded, Be Connected.

We prioritize our people's well-being and growth by offering:

• Work-Life Balance: Enjoy flexible paid time off and a 1 p.m. finish with Summer Fridays.
• Professional Development: Take advantage of internal and external learning opportunities, as well as a tuition reimbursement program.
• Comprehensive Benefits: Our benefits plans include Healthcare, a 401k (k), stock purchase plan, and generous paid family leave, fertility, and adoption benefits.
• Vibrant Culture: Our social committee and employee resource groups host regular company events, bringing our teams together in person and virtually.

Salary: $45000-50,000 annually

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider employment qualified applicants with criminal histories in a manner consistent with the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.