Procurement Coordinator

PURCHASING COORDINATOR

COMPENSATION:

Exempt $65k-$75k 

SCHEDULE:

Monday to Friday 8am-5pm

POSITION SUMMARY:

As the Purchasing Coordinator, you will be responsible for coordinating the procurement of goods and services necessary for the operation of the business unit or assigned projects. You will ensure suppliers have adhere to industry standards, delivery schedules and other expectations.

RESPONSIBILITIES

• Process order entries from logistics, maintenance, warehouse, QC and projects.
• Create accurate purchase orders, confirming details and specifications with the team.
• Input purchase order information into ERP, ASANA and Excel, including pricing details and order specifications.
• Verify and input pricing information accurately.
• Maintain compliance paperwork and certificates as required by carriers and suppliers.
• Coordinate daily communications with suppliers regarding orders, cost discrepancies, and relay information to the team.
• Update purchase orders and systems promptly to reflect any changes and ensure accuracy.
• Familiarize yourself with customer and supplier preferences.
• Support special projects and reports as requested by management.
• Other duties as assigned.
• Review purchasing order documents meticulously, ensuring accuracy and adherence to pricing standards.
• Engage with diverse vendors to validate document accuracy and promptly resolve any discrepancies arising from shipped orders.
• Facilitate seamless communication by providing shipping documentation to different departments and promptly addressing any concerns raised by departments.
• Efficiently generate and process purchase orders from various vendors, ensuring accuracy.
• Manage PODs receipt for departments, processing accounts payable invoices to vendors and finalizing landed costs for each order in the ERP system, ASANA and Excel.
• Coordinate with departments and freight forwarders to ensure timely delivery of shipments.
• Ensure accuracy in vendor accounts payable ledgers to guarantee precise payment issuance after order receipt.
• Review and expedite customs clearance by examining documents such as commercial invoices and bills of lading, minimizing delays or penalties.
• Maintain comprehensive purchasing records by sorting, filing, and uploading purchasing documents to designated locations.

• Proficiency in Excel and ability to analyze data effectively.
• 3+ years of experience in processing purchase orders in a fast-paced, high-volume setting.
• Good with numbers.
• Solid negotiation skills.
• Excellent verbal and written communication abilities.
• Exceptional attention to detail and the ability to work autonomously or as part of a team.
• Quick learner with the ability to adapt to new systems and processes efficiently.
• Comfortable working in a fast-paced environment and managing pressure professionally.