Payroll Specialist

OVERVIEW

The Payroll Specialist is responsible for supporting the Payroll department in all payroll-related tasks. This role ensures the accuracy and confidentiality of payroll records through meticulous data entry and timely processing. The Payroll Specialist will play a critical role in reviewing time and attendance records, assisting with payroll preparation, and providing administrative support to maintain smooth payroll operations. While this position will not process payroll, it will be instrumental in keeping operations moving forward during payroll cycles.

To be successful in this role, the ideal candidate must have attention to detail, the ability to multi-task, and a proactive approach to resolving payroll-related issues while maintaining strict confidentiality. This role is an excellent opportunity for an individual looking to grow their payroll expertise while contributing to a fast-paced and dynamic payroll team

RESPONSIBILITIES  

• Manage time and attendance records, including reviewing and verifying timesheets for accuracy.
• Assist in the preparation of weekly payroll processing and ensure continuity during payroll cycles.
• Support payroll check distribution and ensure timely delivery.
• Handle payroll-related inquiries via the support ticketing system, ensuring prompt responses and issue resolution.
• Perform payroll recordkeeping duties, including scanning, filing, and mail distribution of payroll documents.
• Assist in payroll audits and running reports.
• Collaborate closely with the Manager to meet department needs and deadlines.
• Run and audit data entries to ensure completeness and accuracy.
• Assist with payroll projects, including W-2 preparation and payroll year-end procedures.
• Receive, file, and distribute incoming payroll-related mail and documentation.
• Support other payroll-related duties and reporting as needed.

QUALIFICATIONS

• Experience: Minimum 2 years of experience in a payroll role within a professional setting is preferred.
• Technical Skills: Proficiency in ADP Workforce Now is helpful. Strong Microsoft Office skills, particularly in Excel (including formulas), Word, and Outlook.
• Comprehensive understanding of California Labor Law and payroll tax withholdings is required. Experience with benefits payroll processing is a plus.
• Strong organizational skills with the ability to manage high volumes of data with accuracy.
• Capable of handling multiple priorities in a high-pressure environment.
• Excellent interpersonal and communication skills, with a proactive and solution-oriented mindset.
• Must demonstrate exceptional judgment, discretion, and professional courtesy at all times.

The company’s total rewards package includes 401K, competitive medical, dental and vision plans, discount on the company’s products as well as an onsite gym, daily yoga classes and other office amenities. 

The base pay range for this position is $27-$29/hour, which represents the current range for the non-exempt position. Please note that actual compensation will vary based on factors including but not limited to location, experience and performance. Please also note the range listed is just one component of the company’s total rewards package for non-exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits progressive benefits.