Senior Payroll Specialist

Position Summary

The Senior Payroll Specialist is responsible for processing accurate and timely payroll for all employees, and ensuring compliance with federal, state, and local payroll related regulations. This role requires strong attention to detail, confidentiality, and the ability to work efficiently under deadlines. The Payroll Specialist will also collaborate with HR to maintain accurate employee records and support audits and reporting requirements. This role is required to be in our Mountain View, CA office two or three days per week.

Key Responsibilities

• Process semi-monthly payrolls for all employees on a timely basis, ensuring accuracy in wages, variable pay, and deductions, including health insurance, 401(k), and other employee programs.
• Process special payrolls as needed.
• Maintain a database of personnel information and accurate payroll records.
• Verify the reasonableness of timekeeping data and resolve any discrepancies promptly with department managers.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws. Stay updated on changes to payroll tax laws, benefits regulations, and best practices.
• Ensure accurate and timely submission of payroll reports, including quarterly and annual filings (e.g., W-2s).
• Reconcile payroll-related general ledger accounts and assist in month-end and year-end closing.
• Support audits and provide payroll data as needed for internal and external requests.
• Respond to employee inquiries related to payroll in a timely and professional manner.
• Continuously review and recommend process improvements.
• Potential to grow into the Stock Administrator role

Qualifications

Education & Experience:

• Associate’s or Bachelor’s Degree in accounting, finance, or related field preferred.
• 5+ years of payroll processing experience required.
• In-depth processing experience with ADP WFN strongly preferred.
• Knowledge of multi-state payroll processing and tax regulations.

Skills & Competencies:

• Strong understanding of payroll regulations, compliance, and reporting requirements.
• High attention to detail, accuracy, and confidentiality.
• Excellent organizational and time management skills.
• Proficient in Microsoft Excel.
• Strong communication and interpersonal skills to work effectively across departments.

$100K-$133K Base - Compensation will be determined based on several factors, including but not limited to skill set, years of experience, and geographic location.