Payroll Specialist

Are you an experienced Payroll Specialist looking to join a dynamic and growing team? We’re seeking a detail-oriented and organized individual to manage payroll operations for Digital Path and ALERTWest employees. As a Payroll Specialist, you will oversee all aspects of payroll processing, from semi-monthly and off-cycle submissions to managing employee leave and performing regular audits. If you’re ready to take on a rewarding role with a company that values accuracy and efficiency, we want to hear from you! 

As a Part-Time Payroll Specialist, you will be responsible for leading payroll operations, including semi-monthly and off-cycle payroll submissions, managing and monitoring employee leave within the payroll system, and conducting regular audits. You will provide accurate and timely payroll services for all Digital Path and ALERTWest employees, develop and update records and reports, and manage payroll metrics. Additionally, you will collaborate with management to build best practice payroll frameworks, aligned with company values, strategies, and performance measures. You will also oversee the setup, administration, and management of prevailing wage rates within the payroll system and ensure compliance with company policies and procedures. Working under general supervision and reporting to the department Manager, you will be expected to independently handle day-to-day tasks with clear guidelines and procedures, with only unusual issues referred to management.

Additional information:

• This position is Part-time, Monday to Friday with a 30-hour workweek.
• This role requires on-site presence and does not offer remote work options.
• You will be expected to work some overtime on occasion.
• All job offers are contingent upon applicant passing a post-offer, pre-employment background check, non-arduous physical, and drug/alcohol screening.

Minimum Essential Duties and Responsibilities

Note: This job description may not cover every task and duty expected of the employee. In fulfilling the responsibilities outlined herein, employees may be required to undertake additional tasks related to or naturally associated with their role, or to perform duties of a lower-level nature as needed.

• Accountable for owning the day-to-day payroll functions with the team.
• Process off-cycle and semi-monthly payroll for all Digital Path and ALERTWest employees.
• Ensure legal compliance in completing all paperwork including all federal, state, and local laws regarding payroll administration, prevailing wage, and certified reporting.
• Responsible for prevailing wage setup and processing of certified payrolls.
• Calculate, post, and audit payroll and timekeeping information.
• Utilize mathematical techniques to document and assure the accuracy of employee work hours, PTO leave, and other related calculations.
• Research and resolve complex payroll questions, inquiries, and verifications for employment/unemployment and other payroll-related data.
• Prepare month-end recording of payroll-related tasks, PTO liability, and labor allocations in accordance with Digital Path and ALERTWest processes.
• Perform audit of 941 forms quarterly.
• Create and assess regular and special reports in relation to payroll.
• Examine current payroll policies and procedures and recommend best practices for efficiency and accuracy.
• Provide courteous, flexible, and satisfactory customer service within the company by responding to routine timekeeping and payroll inquiries, making changes to employees’ information, resolving discrepancies, and clarifying procedures for employees, supervisors, managers, and others.
• Attend work on a regular and continuous basis.
• Other duties as assigned.

 Minimum Requirements:

• Knowledge of payroll laws and practices.
• 3 years of relevant work experience.
• BS in Accounting/Finance preferred or a combination of equivalent training and experience.
• High level of professionalism, ethics, and confidentiality.
• Exceptional critical thinking skills and effective problem solving with minimal supervision.
• Thrive under pressure with multiple projects and deadlines.
• Manage and self-direct own work with minimal supervision.
• Strong written and verbal communication.
• Intermediate knowledge of Microsoft Excel.

Physical Requirements:

• Ability to sit for extended periods of time and use repetitive motions including writing and typing.
• Specific vision requirements include close, distant, and peripheral vision, depth perception, and focus adjustment.
• Requires use of near vision with or without correction, and an ability to see details at close range (such as using a computer monitor, reading reports, etc.).
• Use of computer systems, video displays, keyboard, mouse, and other peripherals for prolonged periods of time.
• Use of hands to hold, grip, carry, and physically interact with objects, tools, or controls.
• Must be able to navigate all areas of the office, occasionally including areas accessible only by stairs.
• May require carrying, lifting, pushing and/or pulling objects up to 25 pounds.

Digital Path offers a comprehensive benefits program to all eligible employees. Benefits include:

• Sick pay and additional excused leave.
• 401k - 4% employer match,
• Free Residential Internet Service (if you reside in the coverage area),
• Our facilities include an on-site cafeteria with daily lunches, company lunches/parties.