Office Manager

| Greater LA Area
The environment around us influences the work we do every day.
That’s why we’re seeking an office manager to join our team who understands the beneficial impact and deep responsibility of creating and maintaining an outstanding office. You understand the importance of each detail and why the hard work of constantly improving an office is never complete. You identify when sections of the office are too cold, when the snack supply is getting low, when a conference room echoes, or when scuffs appear on a wall and you take ownership of the solution. You will also manage our CEO’s busy calendar and expense reports as well as organize team meetings, lunches, and small events. 
This role will work closely with, and take direction from our CEO who is passionate about our company culture. Demonstrate great work and good judgement and you’ll quickly earn a tremendous amount of responsibility, autonomy, and professional opportunity.
Responsibilities
  • Identify, schedule and manage building repairs
  • Order and maintain office equipment and supplies
  • Office moves and desk relocations
  • Manage the heating/cooling system to make sure the office is the right temperature
  • Maintain and service appliances (coffee machine, fridge, kombucha tap, etc)
  • A full supply of health snacks
  • Organize storage rooms
  • Manage and help improve the new employee onboarding process
  • Coordinate “offboarding” when employees leave
  • Scheduling and organizing team meetings, lunches, happy hours, and events
  • Contribute to office design improvements
  • Manage travel and shipping for conferences
  • Manage the CEO’s calendar, expense reports, and various administrative tasks
  • Organize the company holiday party
Requirements
  • 3+ years in an office management or executive assistant role
  • Scrappiness - you know how to get the job done
  • Proactive and adaptable - you jump in wherever you’re needed
  • Organized with the ability to set and meet deadlines. 
Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • RubyLanguages
    • KotlinLanguages
    • SwiftLanguages
    • ReactJSLibraries
    • Ember.jsFrameworks
    • Ruby on RailsFrameworks
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • OptimizelyAnalytics
    • AmplitudeAnalytics
    • HotjarAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • JIRAManagement
    • Pivotal TrackerManagement
    • WordpressCMS
    • BaseCRM
    • MailChimpEmail
    • OutboundEmail

Location

Walking distance to great restaurants, coffee shops, and shopping centers. Plus, abundant parking and close to the Metro Expo.

An Insider's view of SimplePractice

What’s the vibe like in the office?

Everyone is really kind and hard-working in a way that pushes you to do your best. We always strive to have clear communication so that politics and games don't factor into daily work. It really does feel like we're on the same team, working towards common goals. I go home every night proud of what I've accomplished.

Emily

Lead Visual Designer

How do you collaborate with other teams in the company?

Although not always possible, I'm old school and try to have in person interactions with other team members whenever I can. Developing an understanding of what other department goals are has also helped me build relationships with others as a way to see we are all supporting one common company mission.

Cate

Customer and Team Onboarding Lead

What are some things you learned at the company?

At SimplePractice, I’ve really learned how to take full ownership of my work. I get feedback from other colleagues, but I’m solely responsible for the vision and execution of web design. Having this level of control has made me a lot more confident.

Joe

Web Designer

What projects are you most excited about?

I have the opportunity to execute projects for the strategic initiatives, marketing, and customer success departments. These projects include creating marketing campaigns to highlight product features and initiatives, establishing and maintaining partnerships, launching new channels of communication for customers, and so much more!

Deepa

Senior Associate, Strategic Initiatives

What are SimplePractice Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Volunteer Time
Perks & Discounts
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
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