Office Manager - City Beauty at Golden Hippo

| Greater LA Area
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City Beauty®, a division of Golden Hippo Media (www.goldenhippo.com), is a young, growing digital marketing company committed to helping everyone live their most beautiful life. We create cutting edge beauty and skincare products and work tirelessly to get them into the hands of the people who need them most - our customers. 

 

 

We are looking for an Office Manager to keep our office organized and support day-to-day operations. The company is growing quickly and we need a sharp, motivated person who is versatile and can support a wide range of functions.

The ideal candidate must be able to anticipate executive needs and communicate effectively with off-site teams. Attention to detail, organization, good judgement and communication will be essential.

 

WHAT YOUR DAY IS LIKE:

  • Keep the workplace tidy
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

  • Enforce

  • Work with vendors and source for plants, furniture, company swag, catering, etc

  • Develop and maintain internal processes & filing systems

  • Plan and execute company events

  • Organize and schedule meetings and appointments

  • Ship out packages, sort and distribute incoming mail

  • Take meeting notes and keep track of ideas

  • Keep track of office inventory and place product orders

  • Budgeting for office expenses

  • Suggest ways to improve office efficiency and troubleshoot malfunctions

  • Always be looking for ways to improve and make the company better

  • Liaise with HR for on-boarding, benefits

  • Liaise with Accounting for receipts, accounts payable

  • Liaise with Legal for Intellectual property management 

  • Manage removal of resellers 

  • Enforce time sheets and other office policies

  • Hours : 9am - 5pm


BEST CANDIDATES WILL HAVE:

 

  • Excellent written and verbal communication skills

  • Must be a resourceful problem solver

  • Must be a self-starter with ability to organize own work, initiate improvements and meet deadlines while managing and prioritizing multiple tasks

  • A reliable mode of transportation

  • 1-2 years of previous Office Management experience

  • Willingness to go the distance to get a job done

  • Strong ability/desire to learn and accept new challenges

  • Ability to prioritize and adapt quickly to fluid work environment

  • Proficiency with Gmail and G suite applications

 

 

HERE IS WHAT WE OFFER YOU:

At City Beauty® you have a chance to make an impact. You will have the opportunity to be creative, take initiative and grow. A career at City Beauty® is more than just a job. It's the chance to work among friends every day, to work and play hard, and to see the results of your work firsthand. We work in a lively, laid back collaborative work environment, where we focus on getting the best results for ourselves and our customers. We also offer:

  • Competitive salary (DOE)

  • Employer-paid benefits (medical, dental, vision, life)

  • Matching 401K plan

  • Casual, "no dress code" atmosphere and an open office space

  • Highly interactive work with a talented, passionate team

  • UNLIMITED room for growth and results-based pay increases

 

City Beauty® is always looking for smart, driven self-starters who are excited to build a place for themselves in one of the most fun, exciting companies in Los Angeles. If you are passionate about beauty and skincare, thrive on community and communication, learning from your failures, and embracing the unexpected, City Beauty® just might be the place for you.

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Technology we use

  • Product
  • Sales & Marketing
    • Google AnalyticsAnalytics
    • InVisionDesign
    • PhotoshopDesign
    • JIRAManagement
    • WordpressCMS

Location

Golden Hippo is located in Woodland Hills, one of Los Angeles' finest neighborhoods.

An Insider's view of Golden Hippo

What’s the vibe like in the office?

It is professional yet lively and relaxed. The office is always buzzing with people exchanging ideas and discussing different ways to reach our goals. It’s fun to work in an environment that works hard, but plays hard too!

Tannum

Online Reputation Management Lead

How do you collaborate with other teams in the company?

We use a mix of Jira/Slack/Invision to help facilitate clear
communication between different departments. In addition to these applications, we thrive on face-to-face interactions which help everyone share ideas and feedback about different projects and we have tons of meeting spaces that help us be able to have focused and efficient conversations.

Anisha

Front End Developer

How has your career grown since starting at the company?

Unlike large corporations where individuals have very specific jobs that limit their duties and exposure to growth, Golden Hippo has allowed me to quickly gain a lot of valuable skills for my career growth. I have plenty of exposure to challenging assignments. I've also learned how to adapt and improvise as well as take on new duties.

Ahmad

Supply Chain Analyst

How do your team's ideas influence the company's direction?

Golden Hippo has a culture that encourages everyone to share ideas. For example, our customer care agents hear firsthand what customers are saying, so we’re able to take that information and funnel it back to the product developers, writers, etc. This allows us to directly influence the way campaigns are run and optimized.

Peter

Chief Customer Officer

What projects are you most excited about?

The Management and Leadership training initiatives. These programs are meant to support the development of our future Hippo leaders, regardless of their existing experience and career levels. L&D is planning on leveraging the knowledge of our existing leadership team and learning resources to ensure successful results for all training initiatives.

Claudia

Learning & Development Manager

What are Golden Hippo Perks + Benefits

Golden Hippo Benefits Overview

At Golden Hippo our benefits extend far beyond providing coverage for basic health services. Whether it's downloading the medical plan app, or having the ability to quickly connect to life balance resources, our benefit plans contribute to sustaining a well-rounded life.

Culture
Volunteer in local community
Various teams at Golden Hippo volunteer various local charities, as well as participate in food drives for the local food bank.
Partners with Nonprofits
Golden Hippo support various global charities through many of our brands, including Smile Train, Charity:Water, Vitamin Angels, and more!
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Unconscious bias training
Hiring managers train in how to be aware of unconscious bias during interview and hiring training.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Company pays 100% of the employee's premium
Vision Benefits
Company pays 100% of the employee's premium
Health Insurance Benefits
Company pays 100% of the employee's premium
Life Insurance
Onsite Gym
Team workouts
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Monthly KPI bonus based on company performance
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program

Additional Perks + Benefits

We offer a lot of unique company perks! Some of these include free Crossfit classes, a fully-stocked kitchen, catered birthday lunches, free yoga and meditation classes throughout the day, and a dog-friendly office!

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