Office Manager - City Beauty
City Beauty®, a division of Golden Hippo Media (www.goldenhippo.com), is a young, growing digital marketing company committed to helping everyone live their most beautiful life. We create cutting edge beauty and skincare products and work tirelessly to get them into the hands of the people who need them most - our customers.
We are looking for an Office Manager to keep our office organized and support day-to-day operations. The company is growing quickly and we need a sharp, motivated person who is versatile and can support a wide range of functions.
The ideal candidate must be able to anticipate executive needs and communicate effectively with off-site teams. Attention to detail, organization, good judgement and communication will be essential.
WHAT YOUR DAY IS LIKE:
- Keep the workplace tidy
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Enforce
Work with vendors and source for plants, furniture, company swag, catering, etc
Develop and maintain internal processes & filing systems
Plan and execute company events
Organize and schedule meetings and appointments
Ship out packages, sort and distribute incoming mail
Take meeting notes and keep track of ideas
Keep track of office inventory and place product orders
Budgeting for office expenses
Suggest ways to improve office efficiency and troubleshoot malfunctions
Always be looking for ways to improve and make the company better
Liaise with HR for on-boarding, benefits
Liaise with Accounting for receipts, accounts payable
Liaise with Legal for Intellectual property management
Manage removal of resellers
Enforce time sheets and other office policies
Hours : 9am - 5pm
BEST CANDIDATES WILL HAVE:
Excellent written and verbal communication skills
Must be a resourceful problem solver
Must be a self-starter with ability to organize own work, initiate improvements and meet deadlines while managing and prioritizing multiple tasks
A reliable mode of transportation
1-2 years of previous Office Management experience
Willingness to go the distance to get a job done
Strong ability/desire to learn and accept new challenges
Ability to prioritize and adapt quickly to fluid work environment
Proficiency with Gmail and G suite applications
HERE IS WHAT WE OFFER YOU:
At City Beauty® you have a chance to make an impact. You will have the opportunity to be creative, take initiative and grow. A career at City Beauty® is more than just a job. It's the chance to work among friends every day, to work and play hard, and to see the results of your work firsthand. We work in a lively, laid back collaborative work environment, where we focus on getting the best results for ourselves and our customers. We also offer:
Competitive salary (DOE)
Employer-paid benefits (medical, dental, vision, life)
Matching 401K plan
Casual, "no dress code" atmosphere and an open office space
Highly interactive work with a talented, passionate team
UNLIMITED room for growth and results-based pay increases
City Beauty® is always looking for smart, driven self-starters who are excited to build a place for themselves in one of the most fun, exciting companies in Los Angeles. If you are passionate about beauty and skincare, thrive on community and communication, learning from your failures, and embracing the unexpected, City Beauty® just might be the place for you.