Executive Assistant to CEO at Edify

| Santa Monica
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We are looking for an Executive Assistant to support our CEO. The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities, and global scheduling needs. 

 

Responsibilities:

  • Coordinating daily calendars of executive team

  • Managing phone calls and emails

  • Filing and retrieving corporate records, documents, and reports

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

  • Helping prepare for meetings

  • Accurately recording minutes from meetings

  • Act as the point of contact between CEO and clients

  • Reading and analyzing incoming emails, messages, and distributing them as needed

  • Making travel arrangements for executives

  • Provide general administrative support and serve as backup for Office Manager

REQUIREMENTS

 

  • Proven experience as an executive assistant or other relevant administrative support experience, preferably to C-level executives

  • Experience working with high-level information, and the ability to exercise discretion

  • In-depth understanding of MS Office and Google Docs/Drive

  • Ability to organize a daily workload by priorities

  • Must be able to meet deadlines in a fast-paced, quickly changing environment

  • Excellent organizational skills with an ability to think proactively and prioritize work

  • Professional level verbal and written communication skills

  • Impeccable attention to detail

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • PHPLanguages
    • SwiftLanguages
    • jQueryLibraries
    • ReactLibraries
    • React NativeLibraries
    • Node.jsFrameworks
    • CypressFrameworks
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • JIRAManagement
    • GithubManagement
    • HubSpotCRM
    • SalesforceCRM
    • OutreachLead Gen
    • TerminusLead Gen

Location

Edify is located just steps away from the Third Street Promenade and a few blocks from the beach!

An Insider's view of Edify

What kinds of technical challenges do you and your team face?

Our team is building a brand new, intuitive ecosystem that not only enhances customer experience but empowers our user base to build, customize, and analyze their systems, all without technical expertise. Currently, the most exhilarating challenge is converting vast amounts of complex data into valuable, actionable insights for our clients.

Scott

Node.js Developer

How does the company support your career growth?

In many ways, but largely through our Perf. Mgmt model. These conversations frame the projects I need to work on right now or to pivot to target the skills I need for that "future path". Edify focuses on ensuring everyone is tackling important and complex challenges, which gives us the chance to practice new skills; tangible and intangible.

Kim

Director of Edify Learning

How do you make yourself accessible to the rest of the team?

Accessibility is critical when your team spans time zones and moves fast. I have an open virtual door. I give direction but don’t micromanage. I want passion & creativity (not just task-doing), so we connect often, via video as much as possible. Video’s personal, remarkable, and also terrible because hair and make-up. 😉 But I’m here for all of it

Candace

Chief Marketing Officer

What are Edify Perks + Benefits

Edify Benefits Overview

We don't believe in work/life balance because it should all be fun!

Full employer paid health, dental, vision benefits, cell phone and health/wellness reimbursement, professional development reimbursement, electric sit/stand desks with 38" curved monitors, MacBook Pro.

Our flexible telecommuting options allow for remote work as needed - work is a task, not a place! *Currently, all employees have been set up with equipment to work from home 100%.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Edify has a "Connections Committee" that is volunteer-based. The committee manages anything from volunteer events to company outings.
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Unconscious bias training
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Edify contributes monthly to employee HSA accounts.
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Edify's health insurance policy covers up to 100% of out of pocket expenses.
Life Insurance
Wellness Programs
Team workouts
Volunteer managed "Edifitness" brings employees together for various activities; whether that is a quick employee lead stretch or a group class at a local studio.
Mental Health Benefits
Edify offers a Headspace account to all employees for mindfulness.
Retirement & Stock Options Benefits
401(K) Matching
Company Equity
Employee Stock Purchase Plan
Child Care & Parental Leave Benefits
Generous Parental Leave
Edify provides 12 weeks of paid parental leave for both mothers and fathers.
Flexible Work Schedule
Edify provides employees with a flexible work schedule that includes flexible start and end times and occasional remote work.
Remote Work Program
Our remote work program includes remote work on occasion.
Family Medical Leave
Employees who have been with Edify for 12 months are eligible for 12 weeks of family medical leave.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Edify offers unlimited PTO and Paid VTO is honored in this policy.
Paid Holidays
Paid Sick Days
Edify offers unlimited PTO and Sick Days are honored in this policy.
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Edify offers a monthly commuter reimbursement for Santa Monica employees to contribute towards parking, rideshare, or public commuting.
Company Outings
Edify hosts company outings to celebrate wins!
Stocked Kitchen
Edify has a stocked kitchen, including snacks, the sandwich works, coffee, tea, beer, wine, and even a cute little bar cart.
Some Meals Provided
Edify orders lunch in for the office on occasion.
Happy Hours
Happy hours are hosted on occasion.
Parking
We offer employees monthly parking reimbursement.
Fitness Subsidies
Edify reimburses monthly a portion for some of the most common health and wellness services and activities.
Professional Development Benefits
Cross functional training encouraged
Promote from within

Additional Perks + Benefits

We don't believe in work/life balance because it should all be fun! Full employer-paid health, dental, vision benefits, cell phone, health/wellness and professional development reimbursement, electric sit/stand desks with 38" curved monitors, MacBook Pro + much more!

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