Executive Assistant to CEO at Edify

| Santa Monica
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We are looking for an Executive Assistant to support our CEO. The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities, and global scheduling needs. 

 

Responsibilities:

  • Coordinating daily calendars of executive team

  • Managing phone calls and emails

  • Filing and retrieving corporate records, documents, and reports

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

  • Helping prepare for meetings

  • Accurately recording minutes from meetings

  • Act as the point of contact between CEO and clients

  • Reading and analyzing incoming emails, messages, and distributing them as needed

  • Making travel arrangements for executives

  • Provide general administrative support and serve as backup for Office Manager

REQUIREMENTS

 

  • Proven experience as an executive assistant or other relevant administrative support experience, preferably to C-level executives

  • Experience working with high-level information, and the ability to exercise discretion

  • In-depth understanding of MS Office and Google Docs/Drive

  • Ability to organize a daily workload by priorities

  • Must be able to meet deadlines in a fast-paced, quickly changing environment

  • Excellent organizational skills with an ability to think proactively and prioritize work

  • Professional level verbal and written communication skills

  • Impeccable attention to detail

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • SwiftLanguages
    • jQueryLibraries
    • ReactLibraries
    • Node.jsFrameworks
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • HubSpotCRM
    • SalesforceCRM

Location

Edify is located just steps away from the Third Street Promenade and a hop, skip, and jump from the beach!

An Insider's view of Edify

How would you describe the company’s work-life balance?

Edify really values work-life balance, we have an unlimited paid vacation policy and ability to work from home.

Valerie

Mobile Developer

What projects are you most excited about?

Expanding our team is a major focus of mine as we continue our growth. Establishing relationships with potential talent to share how working at Edify can enrich careers is something I am eager to continue to do. All teams will be involved in this and it's fun to collaborate to determine what talent fits best into our rapidly evolving goals!

Julia

People Operations Manager

How does the company support your career growth?

I started at Edify as an EA, looking to learn within a startup. Whether creating presentations or designing our office, my opinion was always welcome. I was encouraged to join marketing and able to learn from our expert team. Edify offers young startup energy with the experience of a veteran company. Equality, opportunity and professionalism.

Mika

Sr. Marketing Specialist

How do you make yourself accessible to the rest of the team?

Accessibility is critical when your team spans time zones and moves fast. I have an open virtual door. I give direction but don’t micromanage. I want passion & creativity (not just task-doing) so we connect often, via video as much as possible. Video’s personal, remarkable.. and also terrible because hair and make-up. 😉 But I’m here for all of it

Candace

Chief Marketing Officer

What are Edify Perks + Benefits

Edify Benefits Overview

We don't believe in work/life balance because it should all be fun!

Full employer paid health, dental, vision benefits, cell phone and health/wellness reimbursement, electric sit/stand desks with 38" curved monitors, MacBook Pro.

Our flexible telecommuting options allow for remote work as needed - work is a task, not a place!

Culture
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Acme employees can contribute up to $3550 annually to their FSA.
Dental Benefits
Vision Benefits
The vision benefits plan covers 100% for annual eye exams with $130 for glasses and contact lenses.
Health Insurance Benefits
Edify's health insurance policy covers up to 100% of out of pocket expenses.
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K) Matching
Child Care & Parental Leave Benefits
Flexible Work Schedule
Edify provides employees with a flexible work schedule that includes flexible start and end times and occasional remote work
Remote Work Program
Our remote work program includes remote work on occasion as needed.
Family Medical Leave
Employees who have been with the company for 1 months are eligible for 12 weeks of family medical leave.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Edify hosts company outings to celebrate wins!
Stocked Kitchen
Edify has a stocked kitchen, including snacks, the sandwich works, coffee, tea, beer, wine, and even a cute little bar cart.
Happy Hours
Happy hours are hosted on occasion.
Fitness Subsidies
Edify reimburses monthly a portion for health and wellness services and activities.
Professional Development Benefits
Cross functional training encouraged
Promote from within

Additional Perks + Benefits

We don't believe in work/life balance because it should all be fun! Full employer paid health, dental, vision benefits, cell phone and health/wellness reimbursement, electric sit/stand desks with 38" curved monitors, MacBook Pro.

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