We are looking for an Executive Assistant to support our CEO. The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities, and global scheduling needs. 

Responsibilities:

• Coordinating daily calendars of executive team

• Managing phone calls and emails

• Filing and retrieving corporate records, documents, and reports

• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

• Helping prepare for meetings

• Accurately recording minutes from meetings

• Act as the point of contact between CEO and clients

• Reading and analyzing incoming emails, messages, and distributing them as needed

• Making travel arrangements for executives

• Provide general administrative support and serve as backup for Office Manager

REQUIREMENTS

• Proven experience as an executive assistant or other relevant administrative support experience, preferably to C-level executives

• Experience working with high-level information, and the ability to exercise discretion

• In-depth understanding of MS Office and Google Docs/Drive

• Ability to organize a daily workload by priorities

• Must be able to meet deadlines in a fast-paced, quickly changing environment

• Excellent organizational skills with an ability to think proactively and prioritize work

• Professional level verbal and written communication skills

• Impeccable attention to detail