Administrative Assistant at FIGS
FIGS is seeking an Administrative Assistant to provide support to FIGS Executive Assistants and Office Management Team. As FIGS’ Administrative Assistant, you will be responsible for a variety of administrative tasks—from handling personal work to creating expense reports to assisting with scheduling. The ideal candidate is known for their organizational skills, has great attention to detail, and is passionate about helping others.
What you’ll do:
- Manage office supply orders and the set up of meetings
- Handle personal work
- Maintain polite and professional communication with FIGS’ vendors and visitors via phone, e-mail, mail, and in person
- Provide scheduling support to Executive Assistants and Executive Team
- Assist with meeting set up (room bookings along with furniture, technology, catering needs)
- Create expense reports for Executive Team
- Conduct research for special office projects or team building events
- Serve as back up to receptionist when needed
- Serve as a helpful and positive presence in the workplace, jumping on on ad hoc tasks as needed and willing to go the extra mile
- Associate’s Degree in business or related field
- Prior administrative experience
- Strong attention to detail and a creative approach to solving problems
- Strong computer skills with proficiency in Microsoft Office and GSuite. Experience using Asana preferred
- Strong organizational skills and time management skills
- Outstanding verbal and written communication skills
- Genuine desire to support the needs of others
- Can work 8:00-4:30 pm with availability to come in earlier
Other must haves:
- Positive attitude
- Proven work ethic and integrity
- Entrepreneurial mindset
- Hungry to perform and work
- Desire to excel and grow with FIGS
- 100% Awesome. Like our scrubs!
A little bit about us…
The medical apparel industry is antiquated, highly fragmented and, until FIGS, was driven solely by low-cost providers offering a limited selection of poor quality products sold through third party distributors. FIGS is revolutionizing the medical apparel industry by creating the highest quality medical apparel in the world and by selling directly to medical professionals through our branded ecommerce site.
FIGS’ foundation is built on product quality, and we have a relentless focus on three key areas: fabric, fit and function. We developed our proprietary, performance-oriented fabric technology to meet the demands of the medical profession. FIGS’ Technical Collection fabric is wrinkle resistant, moisture-wicking, lightweight, breathable and offers four-way stretch. Our designs are tailored, sophisticated and innovative, incorporating features such as yoga waistbands, smart storage (pockets, zippers, hidden pockets) and inspirational sayings inside each garment that appeal to modern healthcare professionals.
By offering a branded and customer-centric online shopping experience, we are changing how medical professionals buy their workwear. Through our website, social media, and participation in medical conferences and events, we have built a strong following within the medical community and a meaningful connection with our customers, which allows us to understand their needs and to ensure that FIGS is continuously improving and innovating.
FIGS’ Threads for Threads initiative is central to our mission. FIGS has donated hundreds of thousands of scrubs to healthcare providers in need around the world.