Manages daily onsite office operations, including supplies, mail, vendors, facilities relationships, budgets, visitors, meetings, events, onboarding, workplace safety, and access badges. Supports the Executive Assistant with leadership scheduling, travel, expense reports, and logistics. Requires strong organization, communication, and follow-through while working onsite Monday through Friday in El Segundo.
About Circadia Health
Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines:
Contactless sensing that monitors respiration and motion with medical-grade accuracy
Native predictive models that detect 85% of preventable adverse events several days in advance
Enterprise integrations that operationalize predictions directly inside EHR, care-coordination, billing, and compliance workflows
Today, our technology touches 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. We are backed by leading healthcare and AI investors and headquartered in El Segundo, CA.
About the Role
As our Office Manager, you’ll report to our Executive Assistant and help run operations in our new El Segundo office. You’ll be the person who keeps the office working day to day, from vendors and supplies to visitors and team events, so the rest of the company can focus on patients. You’ll work closely with the Executive Assistant, leadership, and every team in the building to make the office a place people want to come to. This is a full-time, in-office role based at our El Segundo, CA office, Monday through Friday.
What You'll Do
- Run day-to-day office operations, including supplies, mail and deliveries, kitchen stocking, and keeping common areas organized and ready for use
- Manage office vendors and building relationships, such as cleaning, maintenance, security, and food and beverage providers, and track related budgets and invoices
- Support the Executive Assistant with scheduling, travel, expense reports, and logistics for leadership meetings
- Greet visitors, candidates, and partners, and coordinate conference room bookings and onsite meetings
- Coordinate office events, including team lunches, social events, and all-hands logistics
- Set up workstations and handle office onboarding for new hires in partnership with People and IT
- Maintain office safety and compliance basics, such as emergency procedures, first-aid supplies, and access badges
Must-Have Qualifications
- 2+ years of experience in office management, administrative support, or a similar operations role
- Strong organization and follow-through; you can juggle multiple requests and keep track of details without reminders
- Clear, friendly written and verbal communication with colleagues, vendors, and visitors
- Comfortable with Google Workspace, Slack, and standard office tools
- Able to work onsite in El Segundo, Monday through Friday
Circadia Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by law.
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