Human Resource Coordinator

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Magna Mechatronics & Mirrors develops intelligent access and vision systems that enhance vehicle safety, functionality, and user interaction. As a global automotive supplier and full-system partner, Magna brings together expertise across Mechatronics and Mirror systems to deliver integrated solutions that support the evolution of vehicle architectures.

JOB SUMMARY:  

Coordinates and supports Human Resources functions including recruitment, internal job postings, temporary workforce administration, onboarding, employee data management, training administration, and employee support activities. Serves as a resource to employees, leaders, candidates, and staffing partners while ensuring compliance with company policies, procedures, and applicable employment laws.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Work is standard, moderately complex, and performed under general supervision.  Work involves independent decision making on short to moderate-term issues/planning with guidance furnished on unusual matters.  The impact of decisions has a short to moderate-term impact and involve limited to moderate risk to the organization.  Primarily involves intermediate through advanced-level work.

·         Maintains employee records and personnel files in accordance with company policies and record retention requirements.

·         Processes employee status changes, transfers, promotions, wage changes, and terminations within HR systems.

·         Assists employees and leaders with questions regarding policies, procedures, benefits, and Human Resources programs.

·         Maintains confidentiality of employee and company information.

·         Generates reports and workforce metrics as requested.

·         Supports audits, compliance activities, and special projects.

·         Coordinates recruitment activities for hourly, salaried, and skilled trades positions.

·         Creates and maintains internal and external job postings.

·         Administers the internal job posting process including posting positions, monitoring applications, coordinating candidate reviews, and facilitating employee transfers.

·         Coordinates interviews, candidate communication, employment testing, background checks, and pre-employment requirements.

·         Maintains applicant tracking records and recruitment documentation.

·         Assists hiring managers throughout the recruitment and selection process.

·         Participates in hiring events, recruiting initiatives, and community outreach activities as needed.

·         Serves as the primary contact for staffing agencies and temporary workforce providers.

·         Coordinates temporary staffing requests with department leaders to support operational requirements.

·         Coordinates temporary employee onboarding requirements including orientation, training assignments, badge requests, and required documentation.

·         Supports temporary-to-direct hire transition processes, onboarding, orientation, etc.

·         Prepares and administers onboarding paperwork and employment documentation.

·         Coordinates required employee training assignments and maintains training records.

·         Maintains training databases and reporting requirements.

·         Supports company events and Human Resources programs designed to enhance the employee experience.

·         Assists with employee feedback and retention initiatives.

• Perform all duties and responsibilities outlined above, as well as other related responsibilities and assignments as directed by management or authorized personnel.

ENVIRONMENTAL HEALTH AND SAFETY

·         Complies with all company safety policies and procedures.

·         Reports accidents, injuries, unsafe conditions, and near misses immediately.

·         Participates in required safety training and activities.

·         Performs all other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.    Proficient with Microsoft applications and other computerized application software. 

2.    Demonstrated ability to handle matters of confidentiality discreetly and work with employees on issues requiring varying degrees of sensitivity and empathy.

3.    Proven broad understanding of human resources and health and safety principles, practices, and procedures. 

4.    Two (2) or more years of Human Resources, recruiting, staffing, onboarding, or related administrative experience preferred.

5.    Experience working with HRIS systems (Workday/Dayforce) and applicant tracking systems preferred.

6.    Experience supporting temporary workforce programs preferred.

EDUCATION/EXPERIENCE:

1.    Bachelor’s Degree and one (1) year of human resource experience; or equivalent. 

2.    Demonstrated organizational skills to prioritize programs and projects and deal with different tasks independently at one time.

Experience in recruiting and training for employee engagement preferred

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.