HR Assistant

Description

Summary

The HR Assistant plays an essential role in delivering a positive, organized, and responsive employee experience. This position supports recruitment, interview coordination, onboarding, personnel record management, employment verifications, credentialing, payroll processing, and routine employee inquiries. The HR Assistant also conducts 30-, 60-, and 90-day new-hire check-ins, tracks required documentation and credentials and helps maintain compliance throughout the employee lifecycle. Success in this role requires exceptional attention to detail, professionalism, discretion, and a genuine commitment to supporting employees and the mission of Leaps & Bounds.

Compensation: $23.00 - $25.00 hourly

HR Administration

• Help coordinate employee meetings, trainings, and performance review documentation.
• Respond to routine employee questions and direct complex matters to the HR Manager and CEO.
• Assist with maintaining attendance records, time-off, and other HR tracking records.
• Assist supervisors with their team member’s time off requests.
• Prepare HR letters, reports, spreadsheets and internal communications.
• Handle employment verifications within Company policy.
• Respond to all EDD claims within a timely manner.
• Support other HR projects and administrative duties as assigned.

Recruitment and Onboarding

• Coordinate the full-cycle recruiting process across all departments.
• Post job openings and support recruitment activities.
• Screen applications and coordinate interviews with candidates and hiring managers.
• Prepare interview materials and communicate scheduling details.
• Assist with preparing offer letters, employment documents, and onboarding materials.
• Assist with pre-employment requirements and onboarding paperwork.
• Conduct and document 30-, 60-, and 90-day check-ins with new hires.
• Assist with new-hire paperwork, personnel files, and onboarding checklists.
• Track required employment documents, certifications, licenses, and expiration dates.
• Help maintain accurate and confidential electronic and physical personnel records.
• Assist with ensuring onboarding documentation is completed and filed appropriately.
• Assist with ordering and distributing name badges for new hires.

Personnel Records and Compliance

• Maintain accurate, complete, and confidential personnel files.
• Scan, organize, file, and retrieve employee documents.
• Track missing, expiring, or required documentation.
• Process employment verification requests promptly and confidentially.
• Support audits and ensure records follow organizational and legal requirements.
• Responsible for creating, distributing, and filing status change letters, personnel action forms, etc.

Credentialing

• Collect and verify therapist licenses, certifications, background checks, and other credentials.
• Assist with credentialing and recredentialing submissions.

Payroll and Employee Support

• Assist with payroll preparation, data entry, and review.
• Help resolve routine timekeeping and payroll questions.
• Respond to general employee questions and route complex matters appropriately.
• Maintain confidentiality when handling employee and payroll information.
• Escalate employee concerns, sensitive matters, and potential compliance issues to the HR Manager and CEO.
  

Requirements

Qualifications:

• Previous HR, recruiting, administrative, or office support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Professional judgement and the ability to handle confidential information.
• Experience with HRIS or payroll systems, such as Paylocity, is a plus.
• Knowledge of California employment practices is preferred.