THE PURPOSE:
The Accounts Payable Manager at Virgin Hyperloop One is directly responsible for managing, planning, and directing workflow and daily operations of the Accounts Payable function. You will be directly responsible for continual improvement and development of systems and process of the accounts payable function. You will communicate and solve problems with other departments, managers, employees, auditors and outside agencies.
THE ROLE:
• Ensure timely and accurate payment processing for all vendors and employee reimbursements
• Responsible for processing of vendor invoices, recurring payments, reimbursements, ACH, and wires
• Setup and maintain vendor master list in AP system, ensuring all proper documentation is in place
• Review all invoices for appropriate documentation, purchase orders, and approvals prior to payment
• Responsible for month end and year end close/accruals, ensuring financial close deadlines are met
• Responsible for processing and reporting of 1099 forms
• Manage and oversee international AP team
• Review reconciliations of A/P accounts and develop internal controls for accounting procedures that ensure accurate and timely posting of A/P transactions
• Identify A/P related system processing issues and develop a workable solution
• Continuously evaluate, monitor, and streamline internal control processes and procedures to improve productivity and effectiveness, thus reducing risk and cutting costs
• Further develop and implement AP policies and procedures, and serve as a resource to staff, department heads and others for interpreting those policies and procedures.
• Collaborate with business process teams to perform upgrades and testing of P2P system
• Participate in development, implementation of projects, tasks and/or initiatives that align with management’s goals
• Maintain healthy and accurate aging and prepare weekly reporting for management on status of payables
THE CANDIDATE:
• Passionate and motivated
• Resourceful, innovative, forward thinking and committed
• Great communication and interpersonal skills
• Organized professional with a great eye for detail
• Able to carry out tasks autonomously and collaboratively.
• Comfortable in a dynamic, fast-paced environment
• Problem-solver who operates with a sense of urgency
• Strong negotiation skills balanced with strong customer service skills.
MINIMUM REQUIRED EXPERIENCE:
• B.S. in Accounting/Finance
• Strong knowledge of fundamental accounting concepts, procedures and techniques.
• Advanced Excel User
• Experience with system implementation
• Strong process improvement experience
• Solid understanding of legal/compliance aspects of credit both domestic and international.
PREFERRED EXPERIENCE:
• Tech or Aerospace industry experience
• Experienced functional user of Netsuite/Concur/Ariba/Coupa
• Experience with system implementation
• CPA