Provides high-level administrative support to multiple senior executives by managing complex calendars, travel, expenses, meetings, communications, presentations, priorities, and confidential information. The role requires proactive judgment, strong organization, discretion, and independent problem-solving. The Executive Assistant also coordinates events and special projects, improves administrative workflows, collaborates with executive support teams, and uses AI and technology to increase efficiency.
Executive Assistant – Senior Leadership
Los Angeles, CA | Hybrid
Our client is seeking an experienced Executive Assistant to provide high-level support to multiple senior executives within an established, growing organization.
This is an excellent opportunity for a polished and proactive career EA who thrives in a fast-paced environment, enjoys working with different executive personalities, and takes pride in being the person leaders can rely on to keep priorities organized and moving forward.
What You'll Do:
- Manage complex calendars, scheduling conflicts, and changing priorities for multiple executives
- Coordinate domestic and international travel, detailed itineraries, and expenses
- Prepare presentations, meeting materials, correspondence, and executive communications
- Coordinate meetings, events, and special projects
- Track priorities, action items, and follow-up to ensure deadlines are met
- Anticipate executive needs and independently resolve day-to-day challenges
- Identify opportunities to improve administrative processes and workflows
- Leverage AI and technology to increase efficiency
- Partner closely with other members of the executive support team
- Handle sensitive and confidential information with discretion
What They're Looking For:
- 5+ years of Executive Assistant experience, ideally supporting multiple senior executives
- Proven success managing complex, high-volume calendars and competing priorities
- Strong executive presence, communication, judgment, and discretion
- Highly organized, proactive, resourceful, and comfortable working independently
- Strong PowerPoint and Microsoft Office skills
- Comfortable learning and utilizing AI and emerging technology
- Ability to adapt quickly to different personalities and working styles
- Genuine interest in continuing to build a long-term career in executive support
GHJ Los Angeles, California, USA Office
700 S. Flower St., Suite 3300, Los Angeles, CA, United States, 90017
GHJ Newport Beach, California, USA Office
100 Bayview Cir STE 4300, Newport Beach, United States, 92660
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