Manage end-to-end execution of high-touch events, including logistics, vendor management, and guest communication, for executive audiences at UP.Labs.
About the Role
We’re seeking an Events Manager to serve as a critical execution partner in building UP.Labs’ brand, relationships, and pipeline through high-quality, high-touch events. This is a hands-on role focused on bringing events to life across sales, marketing, and community.
As Events Manager, you will own event execution end-to-end, from initial brief through onsite delivery, across executive dinners, industry conferences, and curated experiences at our Hangar. You’ll work from a defined strategy and program, translating it into seamless, premium experiences for Fortune 500 executives, founders, and operators.
This is an execution-first role for someone who thrives in fast-moving environments, operates independently, and takes pride in delivering exceptional experiences without requiring heavy oversight.
Note: This is a contract role with the potential to convert to a full time role in the future.
Key Responsibilities
Event Execution & Operations
- Own end-to-end execution of UP.Labs events, including executive dinners, salons, and hosted experiences.
- Translate event briefs into detailed plans and flawlessly execute logistics (venue, catering, A/V, staffing, run-of-show).
- Coordinate event promotion, guest-list approval, and attendee communication.
- Lead onsite execution to ensure a seamless, high-quality experience for all attendees.
- Coordinate production elements including photography, videography, and post-event needs.
- Collaborate with the social media team to produce event recaps and sales staff to coordinate follow-ups for customer acquisition.
Vendor & Logistics Management
- Source, vet, and manage venues, vendors, and event partners.
- Negotiate contracts and pricing to ensure cost efficiency and quality.
- Manage timelines, budgets, and logistics across multiple concurrent events.
- Operate independently to solve problems and ensure delivery without escalation.
Conferences & External Events
- Support UP.Labs’ presence at key industry conferences and trade shows.
- Plan and execute adjacent activations (e.g., private dinners, curated gatherings).
- Ensure a polished, premium experience aligned with executive audiences and brand standards.
UP.Labs Space & Community
- Support programming and execution of events at the UP.Labs Hangar.
- Help operationalize and scale use of the space for both internal and external events.
- Contribute to community-building efforts, including founder and operator events.
- Assist in identifying opportunities to monetize and maximize utilization of the space.
Cross-Functional Collaboration
- Partner with leadership on event objectives, audience, and programming.
- Coordinate with internal teams to support guest lists, outreach, and staffing.
- Ensure alignment between events and broader sales, marketing, and recruiting efforts.
- Act as a reliable execution partner, allowing leadership to focus on relationships and outcomes.
You Should Have
- 5 - 10+ years of experience in event management, hospitality, or experiential marketing.
- Experience executing high-touch events for executives, investors, or enterprise audiences.
- Strong operational skills with the ability to manage multiple events and priorities simultaneously.
- Ability to work independently from a brief and execute without constant direction.
- Experience sourcing venues, negotiating vendors, and managing budgets.
- Strong judgment and taste - understanding what makes an event feel premium vs. average.
- Professional presence and ability to interface with senior stakeholders when needed.
- Entrepreneurial mindset - comfortable operating in ambiguity and building processes where needed.
Bonus Points
- Established network of Fortune 500 executives with existing relationships or a track record of engaging senior leaders through curated events.
- Strong network of high-quality venues and vendors, with the ability to unlock premium experiences, preferred pricing, and access on short timelines.
Location: Los Angeles
Hybrid Work Environment: In-office from Monday-Thursday; remote on Fridays
Travel: 20 - 40% throughout the US with timing based on conference schedules
Top Skills
Event Management
Hospitality
Marketing
UP.Labs Santa Monica, California, USA Office
3100 Donald Douglas Loop N, Santa Monica, CA, United States, 90405
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