With 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
OPPORTUNITY:
As an Entertainment Assistant, you will play a pivotal role in supporting our lawyers that specialize in entertainment law. This opportunity offers a dynamic work environment where you’ll collaborate with attorneys and clients on a variety of administrative responsibilities including managing schedules, helping to facilitate contracts, assisting with time entries and travel and other administrative projects. If you’re passionate about the entertainment industry and eager to gain hands-on experience in a fast-paced legal setting, we invite you to join our team.
RESPONSIBILITIES:
- Calendar management and scheduling of meetings, conference calls, travel arrangements and events.
- Assist entertainment attorneys in preparing various clearance agreements for exploitation of intellectual property
- Overseeing entry and coding of time.
- Prepare and format documents in Word
- Management and tracking of expense reimbursements.
- Provides back-up support to other executive assistant when needed.
- Ad hoc projects and duties as needed.
QUALIFICATIONS:
- Minimum of 10 years of administrative experience, with a demonstrated ability to keep team members aligned with processes, policies, and deadlines in a fast-paced entertainment environment. A reliable, friendly, and positive can-do attitude is essential.
- Previous experience working in a legal setting, particularly within an entertainment law group, is highly preferred.
- Bachelor’s degree is strongly preferred.
- Proficient in Microsoft Office Suite and various legal software applications; must possess exceptional skills in Outlook calendaring and scheduling.
- Creative and independent thinker, yet confident in asking questions to ensure tasks are completed efficiently and accurately.
- This role requires extensive interaction with others, including clients; discretion, professionalism, and a courteous demeanor are imperative.
- Outstanding interpersonal skills, with an emphasis on handling frequent client contact via telephone.
- Excellent oral and written communication abilities.
- Extremely detail-oriented, organized, and adept at following through on tasks.
- Ability to perform well under pressure and consistently meet deadlines.
- Demonstrates strong problem-solving skills, with a proven track record of identifying and resolving issues promptly.
- Capable of maintaining strict confidentiality in all matters.
- Comprehensive administrative skills, including time sheet management, travel arrangements, expense reporting, copying, scanning, file coordination, and the ability to organize complex itineraries.
The base annual pay range for this role is between $70,000-$80,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).Top Skills
Manatt, Phelps & Phillips, LLP Los Angeles, California, USA Office
2049 Century Park E, Suite 1700, Los Angeles, California, United States, 90067
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