Contributions Coordinator

About Us

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.  The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater.  We are a production’s best ally every step of the way. #OneCastOneCrew

The Contributions Coordinator reconciles, balances and reports Pension, Health & Welfare, and other benefits to the unions and guilds as well as researches and resolves inquiries pertaining to various unions and guilds. The coordinator must also have a basic understanding of accounting principles, a high level understanding of union rules/rates and basic knowledge of payroll systems and processes. This position will be required to establish and maintain good working relationships with unions, guilds, fund offices, and production clients.

• Reconcile and balance weekly and monthly contribution reports against finance reports for multiple unions and guilds
• Coordinate with Finance to maintain and monitor aging reports, refund allocations, and other tasks
• Receive and respond to internal and external customers inquiries
• Analyze union inquiries regarding pension, health & welfare rate discrepancies between contracts and rates submitted
• Identify and analyze union billings for penalties, shortages, and overpayments
• Provide accurate data required for reporting based on union rules/guidelines
• Effectively support internal and external clients to resolve issues
• Assist and coordinate the processing of adjustments related to incorrect contribution processing
• Maintain accurate records in accordance with company policy and procedure
• Maintain knowledge of current industry trends and practices
• Perform other related duties and assignments as needed

• Able to work at our Burbank office approximately 2x per week or as needed.
• GED or equivalent work experience required
• Experience handling finance or accounting -related tasks such as billing, reconciliations, or other related responsibilities
• Experience with unions, guilds, and fund offices preferred
• Proficient knowledge and utilization of the payroll database system preferred
• Ability to quickly comprehend/learn new processes, systems, and methods
• Experience with Salesforce or other CRM software preferred
• Excellent oral and written communication ability
• Self-motivated to work independently while working towards the team and individual goals
• Excellent time management and prioritization skills, with a sense of urgency regarding client servicing
• Proficiency with Microsoft Office – Outlook, Excel and Word
• Ability to work overtime as needed.
 

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

We take care of our people.
When you join Cast & Crew, you're backed by a benefits package built around what matters most. From comprehensive medical, dental, and vision coverage, to a 401(k) match, generous PTO, paid parental leave, health and wellness programs, tuition reimbursement, and employee discounts. We’re committed to helping you thrive, professionally, and personally.

Benefits are subject to eligibility requirements.

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

CA residents
Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies.  A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/