Responsibilities:
- Coordinate the execution of strategic initiatives to ensure alignment with company objectives.
- Act as a strategic advisor to the CEO, providing insights, proposing solutions, and assisting with decision-making.
- Plan and direct all administrative, financial, and operational activities for the organization’s CEO.
- Oversee and streamline agency operations and procedures.
- Prepare and compile documents for board meetings, leadership meetings, and other executive needs.
- Manage a multidisciplinary team, fostering a culture of collaboration and high performance.
- Represent the CEO in meetings and in communications with internal and external stakeholders.
Qualifications & Skills:
- Bachelor’s degree or foreign equivalent in Business Administration, Communications, Marketing, or related field, plus two (2) years of experience as an Executive Assistant or related occupation.
- Office productivity tools: Confluence, Jira, Miro, Slack, and Microsoft Teams; Microsoft Office Suite (Outlook, Excel, and PowerPoint) and Google Workspace (Docs, Sheets, Calendar, and Slides) to manage executive calendars, prepare reports, and coordinate documentation and presentations.
- Customer Relationship Management (CRM) and Project Management Platforms: Salesforce and project management platforms (Asana and Trello) to support cross functional communication and track internal initiatives.
- Travel and expense management systems: managing complex travel schedules and processing expense reimbursements through SAP Concur and Expensify, ensuring compliance with company policy and timely submission of documentation.
- Corporate event planning and logistics: coordinating executive meetings, offsites, and company-wide events, including scheduling, vendor relations, budgeting, and execution logistics using Excel and Google Sheets.
- Document and contract workflow systems: overseeing the execution and management of sensitive internal documents and contracts using tools like DocuSign, Dropbox, and SharePoint, ensuring version control, secure storage, and timely follow-ups.
- Operational reporting and data support: compiling internal reports, project trackers, and business summaries in Excel and Google Sheets to support decision-making by senior leadership
Benefits:
We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play.
Equal Employment Opportunity Statement:
Xsolla is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We consider qualified applicants with criminal histories in accordance with the Fair Chance Act.
Criminal History Consideration:
For the Chief of Staff, we will conduct a background check that may include the following:
Criminal history check
Employment verification
Education verification
Relevance to Job Responsibilities:
The background check is relevant to this position because of the following role responsibilities:
Working with vulnerable populations
Handling sensitive financial information/managing budgets/accessing funds
Accessing confidential company data
Ensuring compliance with regulatory requirements
Rights Under the Fair Chance Act:
Applicants are encouraged to inquire about their rights under the Fair Chance Act. If you have questions regarding our hiring practices, please contact [email protected].
By submitting the following job application form, you consent to Xsolla processing your data for career-related inquiries and potential employment opportunities. We process your data in accordance with this Xsolla Privacy Notice for Job Applicants. Please direct any inquiries regarding your data privacy to [email protected].
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