Administrative / Office Assistant

Open Position – Administrative / Office Assistant 

Horizon Surgical Systems Inc.

Horizon Surgical Systems Inc. is revolutionizing the world of surgical ophthalmology by developing a novel, AI driven, and imaging-guided surgical robotic system. Horizon Surgical Systems Inc. aims to expand access to care, provide superior capabilities to the human surgeon, and enhance patient outcomes. Microsurgery in general and Ophthalmology are subfields of surgery for which the surgical outcomes can be significantly improved by robotic systems to allow superior dexterity, precision, accuracy, and visualization beyond the human surgeon’s own capabilities.

We are seeking highly motivated, and intellectually inquisitive individuals looking to make a positive impact on healthcare via the development of robotic technology. The core values of Horizon Surgical Systems Inc. are:

• Commitment to Excellence: We aim to deliver superior patient outcomes and surgeon experiences
• Passion for Creativity and Innovation: We are driven by new ideas and aim to push the boundaries of what's possible
• Teamwork and Camaraderie: We achieve our best when we collaborate and work together
• Welcoming of Critical Opinion: We are enriched by constructive criticism and support the best ideas
• Personal Accountability: We honor our commitments and take responsibility for our actions

Horizon Surgical Systems Inc. offers:

• An opportunity to work alongside autonomous surgical robotic systems driven by image guidance and AI technology for the future of affordable, high-quality healthcare.
• The opportunity to work alongside clinicians, engineers, and global leaders in cutting-edge AI, imaging, and robotics technology.
• Competitive compensation and an excellent company-paid benefits package.

We are seeking a highly organized and proactive Administrative / Office Assistant to support the daily operations and executive functions of our fast-paced robotics company. This role requires exceptional communication, organization, and multitasking abilities, as well as strong attention to detail and discretion in managing sensitive information.

As a key member of our administrative team, you will ensure smooth day-to-day operations across multiple office spaces, streamline internal processes, and provide direct support to the CEO and leadership team. You will collaborate closely with HR, engineering, and operations to coordinate projects, manage documentation and contracts, and contribute to the overall efficiency and culture of our growing organization.

Responsibilities:

• Own and optimize day-to-day office operations across multiple office spaces, including office supplies, engineering inventory, kitchen stock, and cleaning schedules.
  
• Support the CEO directly, including calendar management, coordinating communications with key stakeholders, and organizing workflows.
  
• Serve as a primary point of contact for a 50+ person team, supporting HR, project management, scheduling, event planning, and executive team members.
  
• Draft, execute, and manage agreements such as offer letters, consulting contracts, NDAs, and advisor agreements (via DocuSign).
  
• Organize and maintain hundreds of company documents across agreements, investments, contracts, org structures, and financial records.
• Prepare CEO-facing materials, including conference materials, Board Meeting slides, and organizational charts.
  
• Ensure smooth cross-department collaboration through timely administrative and operational support.
  
• Support communication efforts of company (Website, LinkedIn, Media, etc.) 

Required Qualifications:

• Strong organizational skills with proven ability to manage multiple priorities in a fast-paced environment.
  
• Excellent written and verbal communication skills.
  
• Demonstrated ability to meet deadlines and work with a high level of accuracy.
  
• Proficiency in productivity tools (Microsoft Office Suite and Google Workspace).
  
• Experience supporting executives or senior leadership.
  

Educational Background:

• Bachelor’s degree in Business Administration, Communications, or related field.
  

Expertise:

• Proficiency with contract and agreement management software (DocuSign or similar).
  
• Experience in project coordination and office management.
  
• Skilled in preparing professional presentations and reports (e.g., PowerPoint, Google Slides).
  
• Familiarity with office flow processes, event coordination, and team support functions.
  

Soft Skills:

• Proactive problem-solving with strong attention to detail.
  
• High level of discretion and professionalism in handling confidential information.
  
• Adaptable and resourceful in dynamic, evolving environments.
  
• Team-oriented mindset with ability to build positive working relationships across departments.
  
• Strong prioritization and time-management skills.
  
• Proficiency with social networking, messaging, and public outreach. 

Other Requirements:

• Willingness to work on-site at our Malibu headquarters to support the CEO and upper management team.

Base salary $50,000 / year. Total compensation includes stock options and an end of year bonus. 

This is an exciting opportunity to join a high-tech startup that is poised to revolutionize surgical robotics in ophthalmology.