Provides high-level administrative and operational support to senior leaders and cross-functional Process Development teams. Responsibilities include calendar, meeting, travel, expense, onboarding, communications, records, event, and workflow coordination. The role maintains organizational documentation, supports leadership reviews and special projects, and serves as a liaison among leaders, employees, contractors, and business partners.
Our client, a world
leader in life sciences and biotechnology, is looking for a “Administrative
Coordinator III” based in Santa Monica, CA.
Job Duration: Long
Term Contract (Possibility of Extension)
Pay Rate : $29/hr on W2
Company Benefits: Medical, Paid Sick
leave, 401K
Provide high-level
administrative and operational support to senior leaders and cross-functional
teams within Process Development. Manage calendars, meetings, communications,
onboarding/offboarding, and administrative processes to keep team operations running
efficiently.
Key Responsibilities
- Manage
complex calendars, meetings, travel, and expenses for senior leaders.
- Coordinate
leadership meetings, agendas, action items, and follow-ups.
- Support
presentations, team communications, announcements, and events.
- Coordinate
employee/contractor onboarding, offboarding, transfers, and organizational
changes.
- Maintain
org charts, distribution lists, SharePoint repositories, and
administrative records.
- Support
cross-functional meetings, leadership reviews, all-hands, and special
projects.
- Act
as a liaison between leaders, employees, contractors, and business
partners.
- Improve
administrative processes, tools, and workflows.
Qualifications
- Bachelor’s
degree or equivalent experience preferred.
- Experience
supporting senior executives, directors, or leadership teams.
- Strong
organization, communication, and coordination skills.
- Proficiency
with Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint.
- Ability
to manage multiple priorities, handle confidential information, and work
in a fast-paced environment.
If interested, please
send us your updated resume at
[email protected]/[email protected]
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