Administrative Assistant

About Us

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is a leading nonprofit biomedical research organization located in Torrance, California. Affiliated with UCLA’s David Geffen School of Medicine and partnered with Harbor-UCLA Medical Center, our investigators conduct cutting-edge research in areas including rare diseases, gene and cell therapies, and metabolic disorders. Through collaboration with community and clinical partners, we translate discoveries into real-world health solutions and improve access to innovative care.

Position Summary

The Administrative Assistant will provide day-to-day administrative and programmatic support to the SoLA-CCERM team. This role supports coordination of meetings, events, reporting, and general office operations, while assisting program leadership in ensuring smooth execution of program activities.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Health Administration, Public Health, or related field (or equivalent experience)
• 1–3 years of administrative, program coordination, or office support experience (preferably in a healthcare, academic, or research setting)
• Experience with scheduling, data entry, and general office operations required

Preferred Qualifications

• Exposure to research or clinical environments
• Familiarity with basic budgeting or expense tracking
• Experience supporting events, meetings, or training programs

Knowledge / Skills / Abilities

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Attention to detail and ability to manage multiple tasks
• Effective verbal and written communication skills
• Ability to work both independently and as part of a team
• Professional demeanor and strong interpersonal skills
• Basic understanding of confidentiality principles (HIPAA preferred)
• Willingness to learn new systems and processes

Key Responsibilities

• Provide administrative support to SoLA-CCERM program leadership and staff
• Schedule and coordinate meetings, including preparing agendas and taking minutes
• Assist with coordination of training sessions, workshops, and events
• Maintain program files, documentation, and tracking spreadsheets
• Support data entry and basic tracking of program metrics and deliverables
• Assist with preparation of reports, presentations, and correspondence
• Coordinate logistics for advisory board meetings and team events
• Serve as a point of contact for internal communication and external inquiries
• Support compliance documentation and record-keeping efforts
• Perform general office duties such as calendar management, supply ordering, and filing
• Contribute to team projects and perform other duties as assigned

Please ensure your application is complete and signed; incomplete submissions will not be considered.

Position requires a background check and health clearance

Equal Opportunity Employer/Affirmative Action/Drug-Free Workplace