Provides remote administrative support by managing inboxes, calendars, documents, digital records, meeting follow-ups, expense reports, onboarding paperwork, and task deadlines. Serves as an internal point of contact, coordinates across time zones, tracks risks, and ensures accurate, timely completion of administrative requests while handling confidential information discreetly.
The Administrative Assistant is the operational backbone of a distributed team. You’ll keep schedules, communications, and documents organized so that colleagues can focus on their core work. This role suits someone who is dependable, proactive, and comfortable working independently without in-person oversight.
Key responsibilities
- Manage shared and individual inboxes: triage, respond to routine inquiries, and escalate time-sensitive items
- Schedule and coordinate meetings across multiple time zones, including agendas, invitations, and reminders
- Prepare, proofread, and format documents, reports, spreadsheets, and presentations
- Maintain organized digital filing systems, shared drives, and internal records
- Take meeting notes and distribute action items, then follow up to confirm completion
- Process routine administrative requests such as expense reports, document approvals, and onboarding paperwork
- Serve as a first point of contact for internal questions and route them to the right person
- Track deadlines and project tasks, and flag risks or delays early
Required qualifications
- 1+ years of administrative, office support, or similar experience
- Proficiency in Microsoft 365 or Google Workspace (email, calendar, documents, spreadsheets)
- Excellent written and verbal communication
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines independently
Preferred qualifications
- Prior remote work experience
- Experience with Slack, Zoom, Asana, Trello, or similar tools
- Associate degree or equivalent experience
Work environment and requirements
- Reliable high-speed internet and a quiet, dedicated workspace
- Availability during core business hours, with some flexibility for time-zone overlap
- Ability to handle confidential information with discretion
Success measures
Timely response to requests, accuracy of records and scheduling, and consistent follow-through on tasks.
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What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
