Accounts Payable Supervisor

TopDog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth — owning the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike.

Over the past three years, we've grown 2–3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale — intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability.

We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here.

The Opportunity

TopDog Law is seeking an experienced and detail-oriented Accounts Payable Supervisor to oversee the firm’s accounts payable function and ensure accurate, timely, and efficient processing of vendor invoices and payments.

This role will be responsible for managing day-to-day AP operations, maintaining strong financial controls, resolving vendor issues, and ensuring the AP team consistently meets deadlines and service expectations. The Accounts Payable Supervisor will work closely with Accounting, Finance, Procurement, and internal stakeholders to improve processes, increase efficiency, and maintain accurate financial records.

The ideal candidate is highly organized, analytical, and comfortable working in a fast-paced, high-growth environment. This person should be a strong people leader who takes ownership, identifies opportunities for process improvement, and maintains a high level of accuracy while managing competing priorities.

What You Will Own

• Supervise the day-to-day operations of the Accounts Payable function.
• Lead, coach, and develop AP team members while establishing clear expectations and accountability.
• Oversee the timely and accurate processing of vendor invoices, expense reports, reimbursements, and payments.
• Review invoices for appropriate documentation, coding, approvals, and compliance with company policies.
• Ensure invoices are properly coded to the appropriate general ledger accounts, departments, entities, and cost centers.
• Manage payment runs and ensure vendors are paid accurately and on schedule.
• Monitor AP aging and proactively address past-due invoices, discrepancies, and outstanding items.
• Research and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing issues.
• Maintain strong relationships with vendors and internal stakeholders to ensure timely resolution of AP issues.
• Partner with Accounting to support accurate month-end and year-end close processes.
• Assist with AP-related account reconciliations and ensure outstanding balances are appropriately researched and resolved.
• Maintain and strengthen internal controls around invoice processing, approvals, vendor setup, and payment authorization.
• Review vendor onboarding and banking information to help prevent payment fraud and unauthorized changes.
• Identify opportunities to automate and streamline AP processes while maintaining appropriate controls.
• Develop and maintain AP procedures, documentation, and workflow standards.
• Monitor team performance, workload, and turnaround times to ensure service-level expectations are met.
• Prepare and maintain AP reporting, including aging, payment activity, outstanding invoices, and other relevant metrics.
• Partner with Procurement and department leaders to improve purchasing and invoice-management processes.
• Assist with audits by providing AP documentation, schedules, and supporting information.
• Ensure compliance with company policies, accounting standards, and applicable tax requirements.
• Support system implementations, process improvements, and other Accounting/Finance projects.
• Take ownership of identifying process gaps and implementing practical solutions that improve accuracy and efficiency.

What You Bring

Required:

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 5+ years of experience in Accounts Payable, Accounting, or a closely related function.
• 2+ years of supervisory or team leadership experience preferred.
• Strong understanding of full-cycle Accounts Payable processes.
• Experience managing invoice processing, vendor payments, expense reimbursements, and AP reconciliations.
• Strong understanding of general ledger coding and basic accounting principles.
• Experience with accounting/ERP systems and AP automation platforms.
• Advanced proficiency with Excel or Google Sheets, including the ability to analyze and organize financial data.
• Strong understanding of internal controls and payment authorization processes.
• Experience identifying and resolving invoice discrepancies, vendor issues, and payment exceptions.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Strong communication and interpersonal skills with the ability to work effectively across departments.
• Demonstrated ability to coach, develop, and hold team members accountable.
• Comfortable working independently and taking ownership of problems through resolution.
• Ability to identify inefficiencies and recommend practical process improvements.
• Experience in a high-growth, multi-entity, or multi-state organization is a plus.
• Experience within a law firm, professional services organization, or similarly complex environment is a plus.

Who Thrives Here (Core Values)

We don't hire on resumes alone. We hire for competence, character, and mindset.

• Embrace Change: Open to feedback, embracing change, and always asking "what's next?"
• Committed: You care deeply, have your teammates' backs, and show up to build something lasting.
• No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door.
• Ownership: You do what you say, follow through, and treat the business like it's yours.
• Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact.

What We Offer

• Base Salary: $74,400 - $95,600, commensurate with experience
• Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor.
• Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave.

Equal Opportunity Employer

We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law.

DISCLAIMER: TopDog Technologies, Inc. [TopDog Law, P.A.] [TopDog Law SE, PLLC] ("TopDog") may use artificial intelligence (AI) and automated decision-making tools to assist in screening and evaluating candidates for employment positions, including whether to advance a candidate in the application process. These tools assess job-related qualifications and characteristics—such as work experience, education, and skills relevant to the position as described in the job posting—based on information you provide in your application materials (e.g., resume, application responses, and other submitted materials, if any).

All adverse decisions affecting your candidacy are reviewed by a human member of our Talent Acquisition team before being finalized. AI does not make the final decision on your candidacy.

If you have questions about this notice, wish to request additional information about how AI was used in a decision affecting you, wish to request correction of inaccurate data, or need a reasonable accommodation that is required by law regarding TopDog Law's use of these tools, please contact:
Talent Acquisition Department | [[email protected]
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