National Center on Institutions and Alternatives (NCIA)
Accounts Payable Specialist
Be an Early Applicant
Processes vendor invoices, employee reimbursements, and payments; manages invoice workflows, vendor records, W-9 documentation, reconciliations, payment discrepancies, month-end close, 1099 preparation, audits, reporting, and grant-related accounts payable activities. Supports financial operations by improving workflows, maintaining accurate records, and responding to vendor inquiries.
Accounts Payable Specialist
Location: Baltimore, MD
Department: Finance
Reports To: Finance Office Manager
Are you an accounting professional who thrives on accuracy, organization, and continuous improvement? Do you want your work to directly support programs that empower individuals and strengthen communities?
We are seeking a highly motivated Accounts Payable Specialist to join our Finance team. In this role, you will be more than just a numbers expert. You will play a vital role in ensuring the smooth flow of financial operations that support our mission-driven work every day.
If you enjoy solving problems, working with technology, collaborating across departments, and finding ways to improve processes, we'd love to hear from you.
Why You'll Love This Opportunity- Make a meaningful impact by supporting programs and services that change lives.
- Join a collaborative and supportive finance team.
- Work with modern financial platforms including Bill.com and Sage Intacct.
- Contribute to process improvements and automation initiatives.
- Participate in audit preparation, month-end close activities, and grant-funded financial operations.
- Grow your accounting and nonprofit finance expertise in a mission-focused organization.
As our Accounts Payable Specialist, you will:
- Process vendor invoices, employee reimbursements, and payments with accuracy and efficiency.
- Manage the full invoice lifecycle through Bill.com, including coding, approvals, payments, and record retention.
- Maintain vendor records and ensure compliance with documentation requirements, including W-9 collection and updates.
- Review invoices, receipts, and supporting documentation for accuracy and completeness.
- Resolve vendor inquiries and research payment discrepancies.
- Support credit card reconciliation and documentation processes.
- Assist with month-end close activities, 1099 preparation, audits, and financial reporting.
- Support grant-related documentation and client funds accounts payable activities.
- Identify and implement opportunities to improve workflows and increase operational efficiency.
- High school diploma or equivalent.
- Minimum of 3 years of accounts payable, accounting support, invoice processing, or related financial operations experience.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time management skills.
- Strong communication and customer service skills.
- Proficiency with Microsoft Excel, Outlook, SharePoint, and related business applications.
- Associate degree in Accounting, Finance, Business Administration, or a related field.
- Experience with Bill.com.
- Experience with Sage Intacct or similar cloud-based accounting systems.
- Experience in nonprofit, healthcare, human services, grant-funded, or client funds environments.
Beyond the rewarding work, you'll find a culture built on collaboration, respect, and connection. We celebrate achievements, support one another, and foster an environment where employees can grow professionally while making a lasting impact on the lives of those we serve. Together, we're changing lives, one person at a time.
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