Manage invoice approvals: audit, code, and enter invoices and credit card purchases in QuickBooks. Prioritize payments, process checks and online payments, match invoices to checks, handle vendor inquiries and rebates, obtain W-9s and vendor statements, review Ctuit and delivery/repairs logs, maintain accurate records, assist with period and year-end closings, and support ad hoc projects.
Description
The essential functions include, but are not limited to the following
- Responsible for obtaining approval of invoices.
- Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
- Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
- Match invoices to checks, obtain signatures, and mail checks in a timely manner.
- Process check requests.
- Pay invoices online using company credit cards or bank accounts.
- Answer all vendor inquiries. Strengthen and grow relationships with vendors.
- Submit paperwork to vendors to obtain rebates.
- Obtain vendor statements to ensure that our records agree with the vendor.
- Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
- Review delivery log and repairs and maintenance log to ensure that all invoices are received.
- Obtain W-9s from all vendors.
- Communicate and work with management
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assist in period and year end closings.
- Assist with other projects as needed.
Requirements
- Minimum three years as an accounts payable clerk.
- Previous experience in bakery, or food environment preferred.
- Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.
- Must have strong organizational skills for follow-through and the ability to juggle and prioritize.
- Identify and resolve problems in a timely manner, gather and analyze information skillfully.
- Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.
- Prioritizes and plans work activities and uses time efficiently.
- Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
- Meets productivity standards and completes work in a timely manner.
- Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.
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