Accounting Specialist

Title: Accounting Specialist
Department: Finance
Reports to: Controller
FLSA Status: Full-time, Exempt
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Job Summary:
Accounting Specialist is responsible for the processing of daily and weekly accounts payable and purchase order documents, bi-weekly payroll and monthly grant/fund billing, keeping accurate accounting records, and reconciling the monthly account analysis. The employee is responsible for developing, maintaining, and updating the records with minimal supervision and direction. The position is also responsible for working with the Controller and CFO to verify accuracies of general ledger, accounting recording and files.

Essential Duties and Responsibilities:

• Receives mail, purchase orders, invoices, and reimbursement requests
• Ensure invoices have the correct program coding/allocations, vouchered, and posted in the prospective month in the accounting system
• Ensure expenditures are allocable and allowable per grant requirements
• Enter invoices into the financial system daily and submit Journal Entries with supporting documentation to the Controller for review and approval
• Reconcile credit card statements
• Maintain approved vendor list and precise records of all vendor payments and reconciliations
• Manage all vendor inquiries/phone calls, answer questions from managers, employees, interns, contractors, ect
• Maintain/manage check register and voided check register
• Process vendor invoices via checks, credit card and/or ACH weekly, per VVSD policy and procedures manual
• Maintain all files related to accounts payable
• Process annual 1099s
• Ensure all AP files are compliant with audit requirements and VVSD Finance Procurement & Cost Policy and Procedures
• Verify and process payroll
• Payroll bank reconciliation
• Determine and create master salary allocation, spreadsheet, and entry
• Oversee payroll department functions
• Month end review of all financial statements prior to grant/fund billing
• Assist Controller/CFO with generating Budgets for various grants
• Assist Controller/CFO with annual Fiscal and Federal audits
• Complete monthly Journal Entries, financial statements, balance sheet, and cash flow statements
• General bank reconciliation
• Prepare and reconcile monthly general ledger accounts
• Verify AP transactions and make specific corrections
• Track, verify, and ensure fund billings are accurate and submitted by due dates
• Management reports, fund status update, accompanies completion of billings
• AP allocations update & maintenance
• Perform other duties as assigned by Controller/CFO

Qualifications:

• Associate degree or higher in accounting or related field
• At least 3 years in Accounts Payable and accounting work experience (non-profit accounting experience preferred)
• Full charge bookkeeper experience with payroll processing
• Experience working on a computer workstation
• Experience with Microsoft office products including Excel, Word, Outlook, MIP Cloud and various accounting software
• Experience with a ten-key calculator by touch
• Very effective organizational skills
• Excellent interpersonal and team building skills
• Ability to work under pressure and time constraints while maintaining a positive attitude
• Highest attention to details and level of accuracy
• Must have own transportation, valid driver's license, proof of car insurance and must be bondable

Physical Requirements:

• Ability to bend and lift light objects
• Ability to sit for extended periods of time while viewing a computer monitor
• Dexterity of hands and fingers to operate a computer keyboard
• Capable of hearing and speaking to exchange information
• Seeing to read reports and data
• Ability to speak English
• Must be able to work in a noisy, busy environment