Workplace Experience Coordinator

Company Description

Checkout.com is one of the most exciting fintechs in the world. Our mission is to enable businesses and their communities to thrive in the digital economy. We’re the strategic payments partner for some of the best known fast-moving brands globally such as Wise, Hut Group, Sony Electronics, Homebase, Henkel, Klarna and many others. Purpose-built with performance and scalability in mind, our flexible cloud-based payments platform helps global enterprises launch new products and create experiences customers love. And it's not just what we build that makes us different. It's how.

We empower passionate problem-solvers to collaborate, innovate and do their best work. That’s why we’re on the Forbes Cloud 100 list and a Great Place to Work accredited company. And we’re just getting started. We’re building diverse and inclusive teams around the world — because that’s how we create even better experiences for our merchants and our partners. And we need your help. Join us to build the digital economy of tomorrow.

Job Description

We’re looking for someone who makes spaces come alive—someone who notices the details, remembers names, and gets energy from making things run seamlessly. As our Workplace Experience Coordinator in San Francisco, you’ll be the go-to person who creates a warm, well-run, and productive environment for our team. If you’re organized, logistics-savvy, love planning ahead, and genuinely enjoy connecting with others, this is the role for you.

Please note: This position is full-time position.

What you’ll be doing:

• Be the face of the San Francisco office: greet employees and guests, manage access badges, and maintain a warm, welcoming atmosphere.

• Anticipate employees’ needs to better accommodate them and provide an excellent employee experience.

• Oversee daily office operations including food programs, mail, supplies, and workplace tools (e.g., Kastle, Sharebite, Coupa, Brex).

• Partner with People and Workplace teams on onboarding logistics, coordinating desk setup, IT, badges, and Day 1 experience.

• Support company events, culture initiatives, and social programming, from team lunches to holiday events.

• Utilizing strong written communication skills for newsletter reviews, social media posts, and similar.

• Manage vendor relationships (cleaning, maintenance, catering), ensuring consistent service and quick issue resolution.

• Maintain inventory and supplies, and ensure the workspace meets all health, safety, and aesthetic standards.

• Coordinate facilities needs, including room setups, storage management, and compliance with building protocols.

• Provide support for budgeting and expense tracking related to office operations.

Talent Coordination 

•  Coordinate and manage global interview logistics end-to-end, including scheduling, rescheduling, and candidate travel, while ensuring all activities are accurately tracked in SmartRecruiters/Workday and GoodTime.
• Serve as the main point of contact for candidates, hiring managers, and interviewers, providing clear communication, warm on-site welcomes, and timely issue resolution.
•  Maintain tools and documentation, ensuring interview templates, employment contracts, and ATS data are accurate and aligned with hiring needs across multiple regions.
• Support talent acquisition operations by processing agency purchase orders, handling confidential interview processes, and fostering a consistent, high-touch candidate experience.

Qualifications

• 1+ years of experience in office management, workplace operations, people operations, office coordination, hospitality, facilities, reception, or similar roles.

• Highly organized, detail-oriented, and exceptional at planning and anticipating needs.

• Strong logistics and operational execution skills; thrives on getting things done.

• Friendly, professional demeanor with excellent interpersonal and relationship-building skills.

• Strong written and verbal communication skills.

• Proactive, motivated, eager to learn, and excited to take ownership of a wide range of responsibilities.

• Comfortable working independently and managing responsibilities end-to-end in a fast-paced environment.

• Passionate about creating positive experiences for employees and visitors.

• Proficient with GSuite, Slack, Zoom, and general office tools. Experience with Brex, Coupa, Kastle, or Sharebite is a plus.

• Able to lift 40–50 lbs for occasional storage or deliveries.

Nice to have:

• Human Resources experience or a strong interest in building a career in HR.

• Event planning experience or background in hospitality.

• Exposure to health & safety or compliance protocols.

• Experience working in a fast-scaling startup or fintech company.

Additional Information

California law requires Checkout.com to include in job postings a reasonable estimated salary range for this position. However, final salaries may vary subject to several factors, such as a candidate’s level, relevant experience, qualifications, skills and proficiency for the role. Please note that this information is provided for those in San Francisco only, and this role is open to candidates outside of San Francisco as well.

For regular full-time employees in San Francisco, the estimated base salary range is from: $45,000 - $50,000 (depending on experience)

Our competitive salaries are just one component of Checkout.com’s total compensation package. Additional benefits include: health, vision, dental insurance, 401k, vacation and sick and safe time, learning days and volunteer days.

To view more details of what you can look forward to, visit our careers page: https://www.checkout.com/careers

Apply without meeting all requirements statement 

If you don't meet all the requirements but think you might still be right for the role, please apply anyway. We're always keen to speak to people who connect with our mission and values.

We believe in equal opportunities

We work as one team. Wherever you come from. However you identify. And whichever payment method you use. 

Our clients come from all over the world — and so do we. Hiring hard-working people and giving them a community to thrive in is critical to our success.

When you join our team, we’ll empower you to unlock your potential so you can do your best work. We’d love to hear how you think you could make a difference here with us. 

We want to set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable. We’ll be happy to support you.

Take a peek inside life at Checkout.com via

• Our Culture video https://youtu.be/BEwnpHuadSw
• Our careers page https://www.checkout.com/careers
• Our LinkedIn Life pages bit.ly/3OaoN1U  
• Our Instagram https://www.instagram.com/checkout_com/

Apply without meeting all requirements statement 

If you don't meet all the requirements but think you might still be right for the role, please apply anyway. We're always keen to speak to people who connect with our mission and values.

We believe in equal opportunities

We work as one team. Wherever you come from. However you identify. And whichever payment method you use. 

Our clients come from all over the world — and so do we. Hiring hard-working people and giving them a community to thrive in is critical to our success.

When you join our team, we’ll empower you to unlock your potential so you can do your best work. We’d love to hear how you think you could make a difference here with us. 

We want to set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable. We’ll be happy to support you.

Take a peek inside life at Checkout.com via

• Our Culture video https://youtu.be/BEwnpHuadSw
• Our careers page https://www.checkout.com/careers
• Our LinkedIn Life pages bit.ly/3OaoN1U  
• Our Instagram https://www.instagram.com/checkout_com/