Talent Systems Administrator

Job Description

Talent Systems Administrator

Position Type:   

Full Time

Exempt

Offsite (work in-office based on business needs.)

Must be within commutable distance to the office

Location:         LA

Residency Requirements: 

Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Salary Range:         $127,000.00 - $140,000.00*

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position.  The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire.  The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

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SUMMARY

The Talent Systems Administrator is responsible for the administration, maintenance, and optimization of Workday as the firm's primary Human Resource Information System (HRIS), as well as auxiliary information systems. This role focuses on both day-to-day system support and overall system performance, ensuring that systems are functioning optimally to meet the needs of the department and the firm at large.

Key responsibilities include managing system configuration, security, and overall functionality, as well as designing and implementing new modules, features, and system integrations. The Talent Systems Administrator collaborates with subject-matter experts to ensure data integrity, process efficiency, and system reliability. Additionally, this role oversees integration management, including new build implementations and ongoing maintenance of system interfaces.

The Talent Systems Administrator is a key resource for system support, offering training on system navigation and functionality while proactively identifying opportunities to enhance system performance. Strong problem-solving skills and a deep understanding of Workday are essential to succeed in this role.

Job Functions & Responsibilities

Description of Functions & Responsibilities:

• Administer, maintain, and optimize Workday and other information systems to ensure peak performance and security.
• Oversee system functionality, data integrity, and process efficiency.
• Design, test, and implement new modules, features, and integrations.
• Manage system updates, troubleshoot issues, and support system integrations (ie. EIB, RaaS, CCB, etc.).
• Provide user support, training, and best practices on system functionality.
• Proactively identify and recommend improvements to optimize system performance.
• Manage system configuration, security, and data architecture.
• Build and maintain reports for scheduled and ad hoc analysis.
• Collaborate with internal teams (e.g., Human Resources, Payroll, Recruiting, Attorney Development)
• Manage vendor relationships.
• Document system processes and configuration.
• Support key HR events like performance reviews and open enrollment.
• Lead system-related projects and process improvements.
• Troubleshoot, track, and document system issues and user requests, leveraging vendor support when necessary.
• Perform additional tasks as required.

Tools

• Computer
• Telephone
• Software systems, particularly:

• Workday
• Document Management System
• MS Office Suite
• Firm information systems
• Other hardware/software as required

Minimum Job Qualifications

• Bachelor’s degree preferred.
• Minimum of 5 years minimum experience in a similar role identifying, researching, and resolving technical issues.
• Minimum of 2 years implementing and/or maintaining Workday HCM, Benefits, Talent, and Recruiting modules.
• Minimum of 2 years experience configuring Security and EIB, RaaS, and CCB Integrations.
• Configuration experience in Workday Studio, Extend, and Orchestrate highly desirable. 
• Knowledge and understanding of Workday design, structure, and processes.
• In depth knowledge and understanding of employee life cycles as it relates to HR internal processes (recruiting, career progressions, terminations, benefits, payroll, etc.)
• Operational support, data analysis, and project management experience in HR systems.
• Exceptional Service Focus – ability to professionally handle end-user inquiries and meet or exceed customer expectations regarding service.
• Strong creative problem solving skills.
• Must be extremely detail-oriented and reliable.
• Strong communication skills that allow for analytical findings to be effectively communicated for decision-making purposes.
• Advanced/expert level Microsoft Excel skills with experience compiling data from multiple sources and leveraging pivot tables and formulas.
• Ability to work in a team environment and have the flexibility to contribute to team efforts when needed. 
• Document, track and monitor projects and issues using case ticketing system.
• General knowledge of Human Resources functions and laws.

Physical Demands

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs

Working Conditions

Quiet office environment in a high-rise building, seated the majority of the time

Direct Reports

None

Competencies

The Talent Systems Administrator role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.

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About Munger, Tolles & Olson

Munger, Tolles & Olson has topped The American Lawyer’s A-List a record eleven times, and maintains the highest average A-List ranking in the history of the award.

We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, nearly 75% of our lawyers and over 80% of our litigators served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.

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MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law.  It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation.  This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.

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We are a talent-first Firm and are always looking for great people. We encourage you to apply even if the level of this position is not an exact match to your qualifications. This may not guarantee your placement into the opening; however, it is always worth exploring if there is an opportunity for the future.

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Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies.  Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid.  If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.