Storytelling Production Coordinator

We’re Looking For A(n): Storytelling Production Coordinator 

Location: Hybrid (Woodland Hills, CA)

What You’ll Be Doing: The Production Coordinator supports the full lifecycle of Golden Pets shoots by managing day-to-day production logistics, scheduling, and documentation. This role fills key gaps across locations, permitting, and vendor billing, ensuring smooth operations as the Pets division grows. The Coordinator serves as a central communication hub for internal teams, vendors, and location partners to keep every project on track.

• Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team.
• Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day-of coordination.
• Oversee vendor and day-player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation.
  Support all production logistics for onsite and on-location shoots, including call sheets, parking, load-ins, and equipment needs.
• Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery.
• Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows.
• Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders.
• Uphold SAG guidelines and production protocols in coordination with the production team and signatory.
• Troubleshoot day-of issues, resolve cross-team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment.
• Assist with pre-production tasks such as gathering scripts/materials, securing props, and preparing locations as needed.
• Contribute to a positive, collaborative team environment and help maintain strong relationships with full-time and freelance crew.

Qualifications (Note: We strongly encourage you to apply even if you don’t tick ALL of these boxes.):

• Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast-paced environment.
• Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners.
• Problem-solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution-oriented approach.
• Working knowledge of production logistics, including on-set workflows, equipment needs, permitting processes, and location protocols.
• Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps.
• Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable.
• Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records.
• Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew.
• Time-management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously.
• Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set.
• Technical literacy, including familiarity with digital media organization, spreadsheets, production software, and equipment basics.
• Ability to work independently, anticipate needs, and take initiative in a fast-moving production environment.
• Required Education: High School Diploma
• Preferred Education: Associates Degree in Film or Production

• Required Experience: 

  • 1–3 years of experience in production coordination or a related production support role.
  • Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots.
  • Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers.

• Preferred Experience: 

  • 2–4 years of production or post-production experience in a fast-paced, multi-project environment.
  • Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies.
  • Prior experience handling vendor billing, managing invoices, or working with Accounts Payable.

Golden Perks & Benefits: 

• Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.
• Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $9 million to date. 
• We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career. 
• 6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
• Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.
• Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career. 
• Plus Bonus Potential
• Reimbursements for a portion of personal cell phone and internet usage for eligible employees. 

The base salary range is $24.18-$32.26, plus bonus potential.

The posted salary range in this job posting reflects data based on California's cost of labor analysis. This salary range is subject to change per state; please click here to find the pay differential in your state of residence if the role is remote. 

Salary is based on a wide range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geographical location.