Sr. Administrative Assistant

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The University of Miami/UHealth Department of Pediatrics has an exciting opportunity for a full time Sr. Administrative Assistant to work in Miami, FL.

The Sr. Administrative Assistant provides high-level administrative support to department leadership and staff by coordinating daily office operations, managing calendars and appointments, preparing correspondence, reports, presentations, budgets, and other materials, and assisting with meetings, travel arrangements, expense reimbursements, and purchase order requisitions. This role serves as a key point of contact for internal and external inquiries, supports office visitors and callers, provides staff coverage for the Chair’s and SAO’s Office as needed, and ensures responsibilities are carried out in accordance with University and unit-level policies and procedures.

Core responsibilities:

• Supports department and/or department leadership with daily administrative tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials. Processes expense reimbursements and creates purchase order requisitions.
• Responds to and routes non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department specific functions:

• Provides staff coverage as needed for the Chair’s and SAO’s Office.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• High School Diploma or equivalent/relevant experience, certification or license
• Minimum 3 years of relevant experience required
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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