SENIOR STAFF ACCOUNTANT

The Senior Staff Accountant owns day-to-day accounting for a high-volume, multi-channel retail business: daily transaction posting and reconciliation, the monthly close, multi-state tax and fee filings, payroll accounting, and year-end reporting. The position supervises two accounting clerks (Accounts Payable and Accounts Receivable), oversees the weekly accounts payable check run, and works independently with well-documented procedures.

May include the following. Other duties may be assigned.

• Directly supervise the Accounts Payable Clerk and Accounts Receivable Clerk: assign and prioritize daily work, review output for accuracy and proper coding, and approve exceptions within authority.
• Train clerks on procedures and systems; maintain cross-training so clerk duties have coverage during absences.
• Provide input to management on clerk performance, scheduling, and process changes in accordance with company policies.

• Monitor daily bank activity and research/report unrecognized transactions.
• Post and reconcile daily banking, deposit, and payment-processor activity; record customer payments and book the daily bank deposit.
• Reconcile e-commerce marketplace and payment processor settlements across multiple online sales channels, including fee analysis.
• Post vehicle sales transactions and lender loan fundings; reconcile DMV/registration fees with the outside processing service.
• Perform day-to-day accounting functions including full-cycle AP and AR: invoice matching and filing, vendor invoices and disbursements, daily invoices/credits, and cash receipt application.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper coding; ensure data integrity, consistency, and accuracy through proper application of accounting principles.

• Oversee the weekly accounts payable check run performed by the AP Clerk and serve as its backup processor; enter manual checks into bank positive pay.
• Process customer refunds, credit card disputes and chargebacks, and warranty/GAP policy cancellations, including related commission chargebacks.
• Monitor status of loans and accounts to ensure that payments are up to date.

• Record biweekly payroll journal entries, payroll accruals, and retirement plan funding entries from payroll provider reports across multiple states; reconcile payroll accounts.

• Own and complete the month-end close to a mid-month deadline, including journal entries, accruals, amortization and prepaid schedules, depreciation, and balancing of all clearing accounts.
• Reconcile all bank accounts monthly; conduct periodic reconciliations of all accounts, and research/resolve or report discrepancies found in records.
• Balance petty cash and safe/cash clearing accounts.
• Maintain fixed asset records, including asset creation, monthly depreciation, and reconciliation.
• Prepare and issue monthly financial statements and reports that require utilization of a wide range of sources.
• Maintain accounting records for related entities, including monthly activity and bank reconciliations in QuickBooks.

• Prepare and file multi-state sales tax returns and state environmental/recycle fee returns; reconcile filings to the sales tax engine and general ledger.
• Prepare the general ledger and year-end package for the outside CPA firm (financial statements, trial balance, supporting schedules); prepare and issue 1099s for multiple entities.
• Prepare and file annual business personal property tax statements.
• Support government and regulatory audits; maintain resale/tax-exemption certificate compliance.
• Comply with state and federal regulations.

• Write, maintain, and update SOPs (standard operating procedures); follow accounting policies and procedures.
• Maintain an orderly accounting filing system and absolute confidentiality of all company records.
• Provide clerical and administrative support to management as requested; perform duties as deemed appropriate by the management team.
• Other accounting AP/AR duties as assigned.

• 5+ years of full-cycle accounting experience (GL, AP, AR, bank reconciliations), including 2+ years owning a month-end close end-to-end.
• Experience with a mid-market ERP (Acumatica preferred; NetSuite, Dynamics, Sage or similar considered) and QuickBooks.
• Advanced Excel skills — comfortable building workpapers from large data downloads.
• Multi-state sales tax or regulatory fee filing experience.
• Proven accuracy, follow-through, and independence with high transaction volume and hard deadlines.
• Experience supervising, leading, or reviewing the work of accounting support staff.

• Dealership, retail POS, or e-commerce marketplace accounting experience (settlement reconciliation is a major plus).
• Avalara familiarity; multi-state payroll accounting experience.
• Bachelor's degree in Accounting or equivalent experience.

Pay range: $38.50 – $45.70 per hour (approximately $80,000 – $95,000 annualized at full-time hours), depending on experience and qualifications. This position is non-exempt and overtime-eligible.

Benefits include medical, dental and vision coverage, 401(k), paid time off and sick leave per company policy, and employee discounts.

Full-time, on-site in San Bernardino, CA. Standard weekday business hours; month-end close is the busiest period.

Chaparral Motorsports is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.