The role focuses on enabling organizational efficiency and decision-making through AI insights, documentation governance, and staffing support, while providing occasional HR surge support.
About Field AI
Field AI is at the forefront of robotic embodied AI, transforming industries like construction, security, mining, and manufacturing. Our autonomous robots operate globally, often in harsh environments, delivering critical insights to customers. Whether monitoring construction progress, ensuring safety compliance, or conducting predictive maintenance, Field AI is advancing technology to make a meaningful impact.
Learn more at https://fieldai.com.
About the job
This role increases organizational clarity and execution speed by combining AI-enabled workforce insight with disciplined matrix operations and structural governance as the company scales — while providing occasional surge support to HR for time-sensitive documentation and preparation work. Embedded in the Organizational Efficiency Program, this role works closely with HR and maintains equivalent HRIS visibility.
What You’ll Get To Do
1) AI-Enabled People Insight & Executive Decision Support (Primary Ownership)
- Be highly fluent with AI tools to generate leadership-ready insight from people and operating data (capacity risk, allocation imbalance, role overlap, skills coverage, structural complexity).
- Build repeatable reporting and automation workflows that reduce manual work and raise signal quality across organizational reviews.
- Produce concise, decision-oriented materials for exec reviews (monthly/quarterly org views, staffing tradeoffs, risk flags, recommended structural actions).
- Maintain and continuously improve a People Insights Dashboard that provides current and forward-looking visibility by function and by project.
- Treat AI as an operational multiplier: faster synthesis, higher consistency, and better quality documentation/insight.
2) Matrix Operations & Organizational Efficiency
- Support, maintain, and continuously refine the company’s matrix structure documentation in collaboration with leadership.
- Own and operate the matrix org across projects and functions; ensure each project–function “cell” has clear ownership and a staffing plan.
- Assess staffing adequacy with project and functional leaders; identify gaps/risks and translate needs into allocation and hiring priorities for leadership and recruiting.
- Maintain people/capacity visibility through structured staffing inputs (roles, skills, FTE allocation, priority order) and dashboard hygiene.
- Define and continuously refine role responsibilities to be clear, non-overlapping, and complete as the org scales.
- Prevent org bloat by running recurring role reviews and driving cut/merge/simplification decisions; require explicit justification and OKRs for any new role.
3) Organizational Mapping & OKR Process Infrastructure (System Ownership Only)
- Maintain employee-to-project allocation mapping and reporting alignment views.
- Own OKR cycle mechanics: timelines, inputs, tracking, and standardized OKR summaries for leadership review cycles.
- Ensure OKR alignment across company / function / project from a systems and visibility standpoint (not content ownership).
4) Workforce Architecture & Documentation Governance
- Maintain accurate, up-to-date role and talent profiles reflecting scope, allocation, interfaces, and reporting lines.
- Ensure organizational documentation is structured, current, and consistently formatted (role charters, org maps, staffing plans, change logs).
- Partner with HR to maintain structural HRIS hygiene (reporting lines, job architecture elements, allocation tags, required fields).
5) HR Generalist Surge Support (Crunch-Time Augmentation Only)
During peak periods or time-sensitive events, this role may augment HR generalist execution to keep the organization moving — primarily through documentation and preparation work, including:
- Stock option and equity-related documentation preparation and coordination (in partnership with HR/Finance/Legal as applicable)
- Offer-support packet preparation, templates, and employment document coordination
- Structured generation and maintenance of personnel/role documentation required for audits or leadership reviews
- Backfilling HR process paperwork when bandwidth is constrained (without owning HR programs long-term)
What You Have
- AI fluency for analysis, reporting, and workflow support.
- Strong experience with Google Workspace tools (Sheets, Slides, Docs, Forms).
- Excellent organization and documentation discipline.
- Ability to support staffing, allocation, and organizational tracking.
- Clear and effective executive communication.
- High ownership and accountability in fast-paced startup environments.
The Extras That Set You Apart
- 3–5+ years of experience in consulting, people analytics, organizational design, scaling operations, and/or program management.
- Ability to think in systems and patterns, not just anecdotes.
- Fluency with AI tools and automation, with the ability to apply them to improve workflows and decision-making.
- Proven ability to translate ambiguity into clear structure, processes, and plans.
- Comfortable influencing executives and collaborating across cross-functional leaders.
Behavioral expectations:
We’re looking for someone resilient and adaptable who can execute under uncertainty, and who’s genuinely energized by a fast-moving startup environment where crunch times happen and full ownership is expected. You should be tactful, direct, and strong with people—able to build trust, influence across a matrix, and communicate clearly with executives and teams.
Compensation and Benefits
Our salary range is between ($70,000 - $180,000 annual), but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience. Also, while we enjoy being together on-site, we are open to exploring a hybrid or remote option.
Why Join Field AI?
We are solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment.
You will have the opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking. With a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals.
Be Part of the Next Robotics Revolution
To tackle such ambitious challenges, we need a team as unique as our vision — innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We’re seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators.
We are headquartered in always-sunny Irvine, Southern California and have US based and global teammates.
Join us, shape the future, and be part of a fun, close-knit team on an exciting journey!We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Candidate Profile Note
You do not need to meet every listed requirement to apply. Our ideal candidate will bring a strong blend of technical, business, and behavioral capabilities, even if their background does not map perfectly to every bullet point.We value trajectory, judgment, and ownership as much as specific experience.
Top Skills
Ai Tools
Google Workspace
FieldAI Irvine, California, USA Office
Irvine, California, United States, 92602
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