Senior Manager, AP & T&E

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team.

Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder.

Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, the UK, and France.

As part of our interview process, we request that candidates have their cameras on during video interviews. This helps foster meaningful conversation and allows us to create an experience that closely resembles our standard working environment. Certain interview steps may take place by phone. For remote roles, and at our discretion, candidates may be asked to participate in an on-site interview as part of the final stages of the process.

We understand there may be occasional circumstances requiring accommodation and are happy to discuss them as needed. Your recruiter will be able to clarify expectations and answer any questions you have.

The Finance Operations team owns the accounting, controls, systems, and payment operations behind Collectors. Within it, Procure-to-Pay runs everything from requisition to cleared payment for a business operating across the U.S., Canada, Mexico, Japan, China, Hong Kong, Germany, the UK, and France, with more than 3,000 employees and an active acquisition history.

We are looking for a Senior Manager, AP & T&E to own accounts payable, the corporate card programs, and travel and expense for Collectors. Procurement owns the buy side. You own the pay side: every invoice, every card, every expense report, and the controls around all three. With requisition through payment under one function, you set the standards, the automation roadmap, and the operating metrics for a payables and expense operation built to run across every Collectors entity.

Scope is U.S. to start. As the international entities consolidate onto shared processes, this role grows into the owner of a global payables and expense operation, and the standards you set domestically are the ones those entities adopt. You will lead a small, experienced team and stay close to the transactions. 

You’ll report to the Director, Procure-to-Pay and work from our Santa Ana, CA headquarters. This is an in-office role.

What You’ll Do

Accounts Payable

• Own AP end to end. Vendor onboarding and master data, invoice intake and coding, approval routing, payment runs, and vendor inquiries. You are accountable for suppliers being paid correctly and on time.

• Set payment strategy. Method and timing across ACH, wire, check, and card. Protect working capital, capture available discounts, and be able to defend the tradeoff.

• Deliver a clean AP close on the corporate calendar. Accruals, aging review, subledger and card reconciliations, and support that Corporate Accounting can use without rework.

• Own the vendor payment relationship. Procurement owns the commercial relationship; you own the payment relationship. Suppliers get a clear answer the first time they ask. When the two conflict, raise it rather than absorb it.

• Execute AP-side tax compliance, in partnership with Corporate Tax. Corporate Tax owns the strategy; you own the execution: 1099 reporting, W-9 and W-8 collection, use tax capture, and withholding on the payments you make.​

Corporate Card Programs

• Run the corporate card programs outright. Issuance, limits, spend and merchant category controls, cancellations, and offboarding. Offboarding is a control, not an administrative task, and you own that it happens.

• Hold the line between card spend and purchase orders. Set the policy with Procurement and enforce it.

• Own the issuer relationship. Rebate economics and program-level reporting on spend, exceptions, and policy breaches.

• Own detection and follow-up on card misuse. Build the monitoring, run the review, and escalate with a recommendation rather than a question.

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Travel & Expense

• Own the T&E program. Policy, platform, report audit, reimbursement cycle time, and employee support across every location.

• Write a policy people can follow without calling you. Clear limits, a short approval path, and no rule you are not prepared to enforce.

• Reduce review load at the source. Employee education and platform configuration, not more reviewers.

• Own the travel program as it grows. Preferred vendors and booking tools, with Procurement on the sourcing.

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Systems & Automation

• Own the roadmap for how payables and expense work gets done, and deliver it. Touchless invoice processing, automated matching and coding, and fewer manual handoffs. Bring the business case, not a wish list.

• Own the operating metrics for the function. Invoice cycle time, cost per invoice, percent touchless, on-time payment rate, aging, expense report turnaround, and exception rate. Report them monthly and use them to direct where we invest next.

• Be the AP and T&E voice on the P2P technology stack. Business Systems owns NetSuite and the ERP stack. You own the requirements, the process design, and the outcome of any AP or expense system change.

• Put AI to work in the function. Identify where AI-assisted capture, coding, matching, and expense audit remove manual work, pilot it with the team, and keep what proves out.

• Document the process. Written procedures are what make the function auditable and what make it possible to extend the operation to another region.

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Controls & Payment Security

• Operate the control environment for AP, card, and T&E. The Corporate Controller owns global controls design. You are accountable for operating those controls cleanly, evidencing them, and flagging where they do not fit the process: approval limits, segregation of duties, vendor validation, bank detail change verification, and duplicate payment prevention.

• Treat payment fraud as a live threat. Vendor impersonation and bank change fraud are the specific exposures in this function, and preventing them is your accountability.

• Keep the function audit-ready at any point in the year. Evidence as you go and be the point of contact for auditors on AP, card, and T&E.

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Team Leadership

• Lead and develop a small team, hands on. Know the transactions, not just the dashboard, and step in when volume or complexity demands it.

• Move the team’s work up the value chain as automation lands. Exception analysis, vendor management, program ownership. Automation here is a reason to invest in these people, and you are expected to make that real for them.

• Set clear priorities and give direct feedback. Build the team that supports a global operation.

Who You Are:

• 10+ years in accounts payable, payment operations, or finance operations, including 4+ years directly managing a team. Required.

• You have personally owned a corporate card program and a T&E program, not only AP. Candidates whose experience is AP alone are not a fit for this scope.

• You have taken a manual payables operation to a measurably automated one. Be ready to walk through the before and after: invoices per FTE, cycle time, percent touchless, cost per invoice.

• Deep working knowledge of AP controls, segregation of duties, and payment fraud prevention, with the judgment to know which controls carry real risk and which are theater.

• You have run payables and expense under external audit and know what auditors will ask for before they ask.

• ERP experience required; NetSuite strongly preferred. At least one AP automation or expense platform implementation or migration, from selection through go-live.

• Multi-entity AP experience required. Multi-currency, international, or shared-services experience will be prioritized, because this role is expected to go global.

• You’re an operator, not an administrator. You get energy from making the function run and from removing work, not from managing a queue.

• You can change a process without losing the team that runs it. You explain the reasoning, bring the people doing the work into the design, and do not confuse motion with progress.

• You’re direct with vendors, executives, and employees, including when the answer is no.

• Bachelor’s degree in Accounting, Finance, Business, or a related field required.

Nice to Have:

• CPP, APM, or CPA.

• Experience in a high-growth, acquisitive, or multi-brand company where you built infrastructure while running the daily operation.

• Global payments experience across multiple currencies and entities.

• Passionate about collectibles and/or sports.

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Salary Range: The salary range for this position is $139,000 – $220,000. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set. This role may be eligible for bonuses, commissions, or other forms of compensation, please ask your recruiter for details.

Reasons To Join Us:

• Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision

• Additional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits

• 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals

• Vacation: All salaried employees are eligible for flexible time-off

• Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays

• Employee Discounts: Employees receive discounts on select grading services for approved submissions

• Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs

• Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities

Candidates must be authorized to work in the United States.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Collectors uses e-Verify to validate your ability to work legally in the United States.

We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to [email protected].

We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.

If you require an accommodation to apply or interview with us due to a disability or special need, please email [email protected]

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