Senior Global HR Operations Specialist

D-Wave (NYSE: QBTS), D-Wave is a leader in the development and delivery of quantum computing systems, software, and services. We are the world’s first commercial supplier of quantum computers, and the only company building both annealing and gate-model quantum computers. Our mission is to help customers realize the value of quantum, today. Our quantum computers — the world’s largest — feature QPUs with sub-second response times and can be deployed on-premises or accessed through our quantum cloud service, which offers 99.9% availability and uptime. More than 100 organizations trust D-Wave with their toughest computational challenges. With over 200 million problems submitted to our quantum systems to date, our customers apply our technology to address use cases spanning optimization, artificial intelligence, research and more. Learn more about realizing the value of quantum computing today and how we’re shaping the quantum-driven industrial and societal advancements of tomorrow: www.dwavequantum.com.

You can read more about our company and our innovations in the pages of The Wall Street Journal, Time Magazine, Fast Company, MIT Technology Review, Forbes, Inc. Magazine, Wired and across many whitepapers. 

At D-Wave, we’re helping customers realize the value of quantum computing today and are shaping the quantum-driven industrial and societal advancements of tomorrow.

About the role

We are looking for a dynamic, result-driven Sr. HR Generalist to support the strategic integration of compliance regulations and ethical standards into business operations through technology, training, and expert collaboration. The role also oversees immigration sponsorship processes and case management, as well as leaves of absence.  The ideal candidate will exhibit a proactive mindset, thrive in a fast-paced environment, work independently, and contribute effectively to our global HR initiatives.  This is a hands-on, high-impact role suited for an experienced HR operations professional who thrives in complex, multi-country environments and brings rigor to people processes during growth and transformation. 

What you'll do

HR Operations & Project Support 

• Lead to cross-functional HR initiatives by supporting project coordination and identifying process improvements to enhance efficiency and alignment across key programs  

• Draft internal guides, templates, and process documentation to increase understanding of relevant HR policies across the organization and maintains Confluence pages updated 

• Support adoption and improvement of HR ticketing systems (e.g., Jira, Confluence) to create structure, improve employee support, and strengthen audit trails. 

• Support Global HR Operations initiatives and help drive consistency across U.S., Canada, EMEA, and EOR-supported regions.   

Immigration Management  

• Partner with outside immigration counsel to support H-1B, TN, LMIA and other employment-based immigration processes, ensuring timely document preparation and internal coordination  

• Maintain immigration records and track key deadlines, supporting compliance with immigration requirements and internal policies  

• Support onboarding activities for employees on work visas by providing guidance on visa timelines and processes  

• Drive RFP process, vendor evaluation and management   

Leave of Absence Management  

• Coordinate employee leave requests (e.g., FMLA, parental, disability), ensuring compliance with applicable country, federal, state, province and local regulations  

• Support employees and managers throughout the leave lifecycle, providing guidance on eligibility, documentation, and return-to-work coordination  

• Maintain accurate leave records and partner with payroll to ensure proper time tracking and pay continuity  

• Track anticipated return dates and leave deadlines using internal tools to support timely follow-up and coordination  

Compliance  

• Aligns HR processes such as onboarding, termination, access removal with SOC 2/SOX controls to protect data integrity and privacy 

• Maintain and update HR policies for SOC 2/SOX alignment 

• Generate and manage audit-ready documentation (training logs, policy acknowledgments) 

• Conduct internal audits of HR processes to verify compliance with internal controls and SOC 2/SOX requirements

• Serve as a key liaison for internal and external audits, providing HR evidence 

• Partner with IT and Security teams to ensure proper data access controls and timely provisioning/de-provisioning of systems 

About You

• Bachelor’s degree or equivalent work experience  

• 7+ years of experience in an HR Generalist or HR Specialist role  

• Experience with immigration processes and leave of absence regulations  

• Excellent communication, organizational, and analytical skills; strong attention to detail and discretion with confidential information  

• Ability to effectively relay information between employees, legal counsel, and management 

• Knowledge of data privacy principles (GDPR) and SOC 2/SOX principles 

• Proficiency with HRIS systems, data management, and MS Office suite  

• Demonstrated ability to work both independently and collaboratively in a dynamic environment  

• Ability to remain flexible and willing to take on additional responsibilities and projects as business needs evolve 

• High-tech industry experience  

A D-Waver's DNA

• We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.
• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.
• We hold ourselves accountable for delivering results. We make decisions & take responsibility so that we can act & support each other.
• As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

Our Compensation Philosophy is Simple but Powerful:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got — not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team. 

During the interview process, your Recruiter will review our total rewards (base, equity, bonus, perks, benefit, culture). The final offer is determined by your proficiencies within this level.   

Inclusion: 

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark. Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

The Fine Print: 

No 3rd party candidates will be accepted

It is D-Wave Systems Inc. policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.