School Operations Coordinator

What You'll Do

• The School Operations Coordinator will support the school operations team in the day-to-day operations. They will have a significant role in creating and implementing policies, systems, and procedures. They will establish a school culture centered on our core values and ensure our students climb the mountain to and through college.
• School Systems: Provide logistical support and coordination for field trips and end of year field lessons. Be first responder to teacher calls for support in the classroom. Support planning and execution of school-wide events and fundraisers. Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as assigned by Assistant School Leader of Operations. Support the School Nutrition Program when needed (e.g. meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection). Support student health services when needed and report major injuries and other school incidents (e.g. administer basic first aid, maintain medication authorization forms and distribute medication, maintain injury reports, and contact parents as necessary). Supports daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance. Supports the goal of achieving a high ADA by communicating attendance expectations to families and assisting in other activities. Supports all school-based communication systems (i.e. School Messenger). Organizes, secures, and maintains a pristine office space and environment
• Facilities Management: Oversees completion of all facilities request submitted at the school. Coordinates with janitorial day porter regarding daily janitorial needs. Ensure trash removal/recycling and copier requests are managed efficiently. Assists in preparing facilities for the upcoming school year (e.g. bulletin boards, signage)
• Student, Family, and Staff Relations: Builds relationships with families to keep them well-informed and support their needs. Translates and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins. Assists in the translation of parent meetings, including Individualized Education Plan (IEP) meetings
• Student Information, Enrollment & Recruitment: Works with Registrar to ensure emergency medical and contact information for all students is up-to-date. Works with Registrar to ensure school has complete and current immunization records for all students. Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community. Supports the collection of student interest forms. Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes). Supports the distribution and collection of enrollment packets to families of admitted students

You'll Be Qualified If You Have

• Minimum of associate's degree or two years of coursework at an institution of higher learning preferred; bachelor's degree preferred
• Spanish fluency (verbal, oral, written) preferred
• Strong customer service skills is required
• 2 or more years of full time working experience in a fast-paced office environment
• Experience in proper office procedures including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
• Strong organizational and interpersonal skills
• Ability to work independently and with a team
• Prior experience working with students in an academic or recreational setting preferred  

Joining KIPP SoCal Means the Following

• Working at an organization committed to the hard work necessary to ensure education is for liberation 
• Spending time with students and families in the best communities of LA, Compton, and San Diego
• Support and care from fellow teachers, administrators, and regional team members
• Ongoing professional development and coaching from a school site manager 

Working with Us Means the Following Perks

• Full-time position with a $21/hour rate + a generous benefits package
• 100% of healthcare premium costs covered by employer, dependents added at 50% of the cost
• Employer-paid KIPP SoCal life insurance
• 401(k) plan with up to 6% match by KIPP SoCal
• Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.)
• Generous paid time off program includes 22 holidays, sick leave, and vacation
• Other great benefits (Flexible spending account, EAP, college tuition benefits program through Guardian Dental plan, etc.)